B08 Attachment 0032 - Redstone Arsenal QA Responses.xlsx
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- Attached to
- EAGLE REDSTONE ARSENAL, AL W519TC-23-R-0094
- Solicitation number
- W519TC-23-R-0094
About this file
This document contains a master list of questions and answers related to solicitation number W519TC-23-R-0094 for EAGLE Redstone Arsenal services. The solicitation is an 8(a) small business set-aside issued by the Department of the Army Materiel Command Contracting Command Rock Island Arsenal. Services required include transportation, logistics, and maintenance support services at Redstone Arsenal. The performance work statement and other attachments provide workload data and staffing requirements. Offerors must submit proposals by the specified due date and price the services in accordance with instructions for direct labor rates, indirect rates, and other direct costs. The collective bargaining agreement and service contract act wage determination provide applicable wage rates.
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Master List-W519TC23R0094
| Question # | # in Attach 00XX | Question Reference (RFP #, PWS #, etc.) | RFP Text | Question | Response |
| 1 | RFP | RFP W519TC-23-R-0094.pdf, Page 52 L.5.4.1.2 | With many instances in the solicitation indicating specific proposal elements are "for proposal purposes only", should Offeror's expect that the ODC surrogate plug is also only for proposal purposes only and will be adjusted in contract execution against actual workload and inclusive of Offeror's Indirect rate adders? | Per L.5.4.1.2. It is acknowledged that there may be fluctuations in the Government's requirements during the evaluation period which may lead to increases or decreases in the actual workload after award. Offerors shall be allowed to adjust ODCs based on actual workload during contract execution. | |
| 2 | RFP | RFP W519TC-23-R-0094.pdf, Page 54 L.5.4.2.6 | Are Offeror’s allowed to utilize the ODC plug number to account for required insurances (Insurance liability to third persons, General Liability, etc.) required by the RFP? | No, RFP Section L.5.4.2.6 states, “The CLINs for ODCs are Government provided surrogate numbers, which are inclusive for any Offeror's applicable indirect rate adders. Therefore, the Offeror shall not apply indirect rate adders within its cost/price proposal. ODCs are defined in Attachment 0001 - PWS.” | |
| 3 | RFP | RFP W519TC-23-R-0094.pdf, Page 54 L.5.4.2.6 | Can the Government provide a list of what items it considers to be authorized ODCs? | All ODCs are evaluated and approved in advance of purchase by the USG. Contractors may not sign lease agreements or recurring service agreements which require ODCs. There are dedicated CLINs for ODCs and items not covered under an ODC are purchased for the contractor by the Government using various methods (GPC, GCSS-A, Fedmall, GSA Advantage, etc.). |
PWS 1.10.6.2 states "Reimbursement may be provided for items necessary to perform contractual requirements that are not available through the Government supply system. These additional items are referred to as: other direct costs (ODCs). The contractor shall submit a purchase request (PR) in accordance with the EAGLE Purchasing and Invoice Guide. Allowable travel expenses will be applied to appropriate project funding (subject to KO approval). Additionally, pre-employment services required such as initial drug screening, certifications and other conditions of pre-employment will not be reimbursable. Other items may be reimbursable at the recommendation of the COR and the discretion of the KO."
4 RFP RFP W519TC-23-R-0094.pdf, Page 54 L.5.4.2.6 Can the Government provide a list of what items it considers to be unauthorized ODCs? All ODCs are evaluated and approved in advance of purchase by the USG. Contractors may not sign lease agreements or recurring service agreements which require ODCs. There are dedicated CLINs for ODCs and items not covered under an ODC are purchased for the contractor by the Government using various methods (GPC, GCSS-A, Fedmall, GSA Advantage, etc.).
PWS 1.10.6.2 states "Reimbursement may be provided for items necessary to perform contractual requirements that are not available through the Government supply system. These additional items are referred to as: other direct costs (ODCs). The contractor shall submit a purchase request (PR) in accordance with the EAGLE Purchasing and Invoice Guide. Allowable travel expenses will be applied to appropriate project funding (subject to KO approval). Additionally, pre-employment services required such as initial drug screening, certifications and other conditions of pre-employment will not be reimbursable. Other items may be reimbursable at the recommendation of the COR and the discretion of the KO."
5 RFP RFP W519TC-23-R-0094.pdf, Page 54 L.5.4.2.6 Will Contractor leased vehicles/equipment be reimbursed within the ODC Government Surrogate Plug? All ODCs are evaluated and approved in advance of purchase by the USG. Contractors may not sign lease agreements or recurring service agreements which require ODCs. There are dedicated CLINs for ODCs and items not covered under an ODC are purchased for the contractor by the Government using various methods (GPC, GCSS-A, Fedmall, GSA Advantage, etc.).
PWS 1.10.8 states "The contractor shall provide a listing of contractor owned vehicles and equipment that may be used in the performance of this contract to the KO and designated COR for approval. The contractor shall provide an updated listing to the KO or COR each time the list is changed. All contractor-owned equipment must be clearly and permanently marked with the name of the contractor’s firm so as to be recognizable from GFP. The Government will not provide reimbursement for the use of contractor provided equipment.
Contractor equipment will meet the appropriate State and local safety and certification requirements."
| 6 | RFP | RFP W519TC-23-R-0094.pdf, Page 54 L.5.4.2.7 | Transition is Firm Fixed price. Please confirm no detail needs to be provided for the proposed transition price? | Confirmed. |
| 7 | RFP | RFP W519TC-23-R-0094.pdf, Page 56 L.5.4.2.12(a) | Please confirm Offeror’s are only required to use the CBA’s wage and H&W costs for periods for which the CBA’s are in effect. | Collective Bargaining Agreements (CBA) is a written contract negotiated through collective bargaining for employees by one or more trade unions with the management of a company (or with an employers' association) that regulates the terms and conditions of employees at work. As such the government does not have any input into a CBA. Therefore, the government cannot confirm offeror’s are only required to use the CBA’s wage and H&W costs for periods for which the CBA’s are in effect. |
CBA effective through 30 September 2025 and offerors shall use CBA rates through the final year of the CBA and shall not include escalation through the remainder of the period of performance.
| 8 | RFP | RFP W519TC-23-R-0094.pdf, Page 56 L.5.4.2.13 | Is the subcontractor required to provide the DCAA/DCMA information if they are more than 20% of the total contract value? | Subcontractors are not required to provide DCAA/DCMA information. | |
| 9 | RFP | RFP W519TC-23-R-0094.pdf, Page 56 L.5.4.2.13 | If Offeror's have approved FPRA/FPRR's in place with the Government, will the Government allow Offeror's to reference and provide these packages in lieu of providing the budgetary and historical indirect rate information called out in Section L | Yes. If the offer has an FPRA or an FPRR, then the offeror does not need to provide historical and budgetary indirect rate data along with sales volume data. However, if the offeror does not have an FPRA or and FPRR then they would need to provide historical and budgetary indirect rate data (to include the pool and base) along with historical and projected sales volume data. | |
| 10 | Attachment 0018, Attachment 0002, and Attachment 0005 | Attachment 0018, Attachment 0002, and Attachment 0005 | The CLIN number references in Attachment 0018 do not align with the CLIN numbers provided in Attachment 0002 and Attachment 0005. Example: TD-02 TAB ASC MAINT X002AA, Attachment 0002 and 0005 show 0003AA. Will the Government please address this discrepancy for all CLINs? | Attachment 0018 (TD-02) has been updated to align with Attachments 0002 and 0005. | |
| 11 | Attachment 0018, Attachment 0002, and Attachment 0005 | Attachment 0018, Attachment 0002, and Attachment 0005 | Attachment 0005 has 15 Reimbursable CLINS and Attachment 0018 has 31 Non ASC Customers identified that do not align to Attachment 0002 or Attachment 0005 CLINS. Will the Government please address this discrepancy for all CLINs? | Attachment 0018 (TD-02) has been updated to align with Attachments 0002 and 0005. | |
| 12 | Attachment 0018 | Attachment 0018 | Attachment 0018 lists 31 Non ASC Customers. Will the Government please address what sLINs these Customers should be priced to? | Attachment 0018 (TD-02) has been updated to align with Attachments 0002 and 0005. | |
| 13 | Attachment 0018 | ASC Transportation X004 TAB and Non ASC Freight X414ZA TAB | Shipments Via Commercial Bill of Lading / Government Bill Of Lading - ISR 308 Freight/Cargo Movement - CLIN 0005BA workload and TAB Non ASC Freight X414ZA provide workload for ISR 308 Freight/Cargo Movement that differs significantly. Example: Shipments Via Commercial Bill of Lading / Government Bill Of Lading: TAB ASC Transportation X004 shows 4423 transaction per year, Non ASC Freight X414ZA shows 480 transactions per year. Will the Government please address the different values? | Attachment 0018 (TD-02) has been updated. | |
| 14 | Attachment 0016 and Attachment 0008 | Attachment 0016 and Attachment 0008 | Attachment 0016 lists two positions in the CBA Job Title column, MVO Fuel Technician and Fuel Distribution Mechanic Lead. These job titles are not listed in Attachment 0008. Will the Government please identify the source of these job titles? | There is no fuel mission. These positions have been removed from the Crosswalk. | |
| 15 | Attachment 0007 | Attachment 0007 | The Wage Determination provided in Attachment 0007 is the previous version of the SCA WD (Revision 23). Will the Government please confirm that all Offerors must be compliant with the most recent Wage Determination (Revision 24)? | Updated Wage Determination published. Offerors shall be compliant with the most up to date version. (B08 Attachment 0007 - SCA WD 2015-4603 Rev 24 (04 Aug 2023)) | |
| 16 | RFP Section L.5.4.13(b)(2) | RFP Section L.5.4.13(b)(2) | RFP Section L.5.4.13(b)(2) requires historical cost data for 2021, 2022, and 2023. Will the Government please allow for forecasted/budgetary data to be used to 2023 as Offerors are in the process of closing out the current Fiscal Year (2023)? | Yes, forecasted budgetary data for 2023 is allowed. | |
| 17 | RFP, Sections A and L | RFP, Sections A and L | Para L.5.1.11 indicates that it is not applicable for this solicitation; however, as indicated in A.3, this is an 8(a) set-aside. Does the government want offers to provide their SBA 8(a) certification letter as part of their Vol 1 submission documents? If so, please indicate the correct file naming convention in para L.5.1.11. | Section L.5.1.11 updated requiring offerors to submit their SBA 8(a) Certification Letter and providing the naming convention for the submission. | |
| 18 | RFP and PWS | RFP and PWS | The SF 33 indicates W519TC-23-R-0094 for the Solicitation Number. The PWS cover page indicates W52P1J-23-R-0094. Would the Government please confirm this is the correct PWS version for this solicitation? | Solicitation # on PWS updated to W519TC-23-R-0094. | |
| 19 | PWS and Exhibit B | PWS and Exhibit B | PWS 3.1.1 states, "The contractor shall submit their Property Management Plan (PMP) procedures at least thirty (30) days after award (CDRL PM-07)." Exhibit B - CDRL Listing stipulates 15 days after NTP. Would the Government please clarify the date of first submission for this CDRL? | CDRL PM-07 submission due within 30 days after Notice to Proceed (NTP). CDRL Listing updated accordingly. | |
| 20 | RFP and Attachment 0018, TD-02 | RFP and Attachment 0018, TD-02 | L.5.2.1.1(b)(1)(ii) states, "The Offeror's SMP must include a description of its capability to successfully implement the provided Surge Option workload in accordance with PWS 1.4.3.1 and Attachment 0018, TD-02." There is no Surge workload data included with Attachment 0018. Would the Government please provide the appropriate Surge workload data for reference? | RFP Sections L&M updated to clarify surge requirements. Sections L.5.2.1.1(b)(1)(ii) and M.5.1.2(a)(2) changed to Reserved. | |
| 21 | Attachment 0018, TD-02 | ||||
| Attachment 0020, Hours of Operation | Attachment 0018, TD-02 | ||||
| Attachment 0020, Hours of Operation | Attachment 0020 gives hours of operation for Monday - Friday. Attachment 0018, Tab ASC Transportation X004, indicates there is bus service on the weekend. Would the Government please clarify the bus service hours on the weekend? | Attachment 0018 (TD-02) has been updated. | |||
| 22 | Attachment 0002 Staffing and Labor Mix, Attachment 0005 Cost Price Matrix, Attachment 0018 TD-02 Workload Data And Density List. | Attachment 0002 Staffing and Labor Mix, Attachment 0005 Cost Price Matrix, Attachment 0018 TD-02 Workload Data And Density List. | The CLIN structured identified in the following attachments do not reconcile: Attachment 0002 Staffing and Labor Mix, Attachment 0005 Cost Price Matrix, Attachment 0018 TD-02 Workload Data And Density List. Will the government update the attachments? | Attachment 0018 (TD-02) has been updated to align with Attachments 0002 and 0005. | |
| 23 | Attachment 0016 - CBA SCA Crosswalk |
Attachment 0008 - 2022-0089_ RSA Collective Bargaining Agreement Attachment 0016 - CBA SCA Crosswalk
| Attachment 0008 - 2022-0089_ RSA Collective Bargaining Agreement | Supply Technician (Ammo) | The Supply Technician Ammo is not listed in Attachment 16's Wage Table. Will the Government please provide the CBA that includes this labor category and its rate? | Supply Technician (Ammo) is listed on Attachment 0016. | |||
| 24 | Solicitation, Section L.5.4.2.12(a)(2) | Solicitation, Section L.5.4.2.12(a)(2) | When proposing Direct Labor Rates, compliance with the Service Contract Act (SCA) (Attachment 0007, Wage Determination) | |||
| is required. | Is it the Government's intent that the Offeror will use the SCA Wage Determination for all non-exempt positions, including those listed in the CBA? | CBA-SCA crosswalk salaries have been provided. Please use Attachment 0016, provided with solicitation. | ||||
| 25 | Solicitation, Section L.5.4.2.12(a)(2) | Solicitation, Section L.5.4.2.12(a)(2) | When proposing Direct Labor Rates, compliance with the Service Contract Act (SCA) (Attachment 0007, Wage Determination) | |||
| is required. | Is the Offeror required to use the CBA rates and all benefits included and not the SCA WD for all non-exempt positions that are listed in the CBA? | CBA-SCA crosswalk salaries have been provided. Please use Attachment 0016, provided with solicitation. | ||||
| 26 | Solicitation, Section L.5.4.2.12(a)(2) | Solicitation, Section L.5.4.2.12(a)(2) | Offerors (including Subcontractors) shall use the SCA rates included with the solicitation (Attachment 0007, Wage Determination) and shall not include any escalation for the entire period of performance. | Is it the Government's intent that the Offeror will use the SCA Wage Determination rates for all non-exempt positions, including those listed in the CBA? If not, will the Government please advise the direction of escalation for CBA positions? | CBA-SCA crosswalk salaries have been provided. Please use Attachment 0016, provided with solicitation. | |
| 27 | Solicitation, Section L.5.4.2.13(a)(1) | Solicitation, Section L.5.4.2.13(a)(1) | When proposing Indirect Expense Rates, compliance with the Service Contract Act (SCA), Wage Determination, and utilization of any applicable CBA is required. For evaluation and proposal submission purposes only, Offerors should assume a 31 May 2024 NTP date. Offerors (including Subcontractors) shall use the fringe benefit(s) included with the solicitation (Wage Determination) and shall not include any escalation for the entire period of performance. | While the RFP states compliance with the WD and any utilization of any applicable CBA is required, the RFP then states that Offerors shall use the fringe benefits included with the WD. Is it the Government's intent that the Offeror is to use the WD benefits in place of the CBA for all non-exempt positions? | If the CBA provides rates Offerors will use those rates to prepare offers. | |
| 28 | Attachment 0016 - CBA SCA Cross Walk (27 Jul 23) doesn’t align with the Labor Categories provided in Attachment 0008 - 2022-0089 RSA Collective Bargaining Agreement (1 Oct 23) | Will the Gov't please advise which document contains the correct labor categories for Offerors to use in developing the staffing required to complete Attachment 0002 Staffing & Labor Mix (27 Jul 23)? | Attachment 0016 has been updated. | |||
| 29 | Attachment 0017 (TD-01), Attachment 0001 (RSA PWS) | Attachment 0017 (TD-01), Attachment 0001 (RSA PWS) | The RSA PWS and TD-01 do not reflect the same PWS requirements concerning 5.31 Cargo Movements and 5.37 Passport Operations. | Will the Gov't please update the attachment(s) in order to synchronize the requirements? | TD-01 updated to include requirements. | |
| 30 | Attachment 0002 (Staffing and Staffing Mix), Attachment 005 (Cost Price Matrix) | Attachment 0002 (Staffing and Staffing Mix), Attachment 005 (Cost Price Matrix) | Attachment 002 and Attachment 005 reflect different CLINs. | Will the Gov't please update the attachment(s) to reflect the same CLINs? | Non-ASC and Reimbursable terms are synonymous."Non-ASC" is added to each reimbursable customer in Attachment 0002. | |
| 31 | Pg 60 of 64 | Pg 60 of 64 | Section M.5.1.2(a)(2) states: The Offeror adequately details a plan to successfully implement the surge requirement identified in Attachment 0018, TD-02, Workload Data and Density List (Surge Requirement Capability) by providing a realistic and feasible approach to onboarding the |
necessary workforce and achieving FOC within 21 days of receiving the NTP as required by PWS paragraph 1.4.3.1. The Offerors approach identifies the immediate steps that will be taken in response to the NTP from the PCO and provides a feasible and realistic plan for increasing the workforce no later than 21 days, both addressing intended hiring practices and giving appropriate consideration to the
| temporary nature of the surge requirement and its potential impacts on recruitment and retention. | Attachment 0018 TD-02, Workload Data and Density List (Surge Requirement Capability) does not include any reference to Surge Requirements. Will the Gov't please verify the Section M.5.1.2(a)(2) requirements. | RFP Sections L&M updated to clarify surge requirements. Sections L.5.2.1.1(b)(1)(ii) and M.5.1.2(a)(2) changed to Reserved. | ||||
| 32 | Pg 60 of 64 | Pg 60 of 64 | Section M.5.1.2(a) states: Offeror adequately demonstrates its ability to properly staff/organize the required effort by providing a realistic approach to creating its management structure from general staff oversight by first line supervisors through its company headquarters management. Offerors management structure demonstrates a clear understanding of the requirements related to executing the program by proposing adequate management and supervision of the effort. The Offeror adequately details how it will provide a fully trained, competent workforce to accomplish the contract requirements and includes an appropriate mitigation plan in the event trained personnel are not available locally and addresses how the Offeror will retain its personnel.M.5.1.2(a)(1) Offeror adequately proposes the required on-site firm fixed price labor categories and FTEs for this task order within Attachment 0002, Staffing and Labor Mix. | Section M.5.1.2(a)(1) is missing from Sect 5.1.2. Will the Gov't please clarify? | Section M.5.1.2(a)(1) is not missing, it is in the solicitation. | |
| 33 | Pg 46 0f 63 | Pg 46 0f 63 | L.5.2.1.1(c)Staffing and Labor Mix (Attachment 0002 - Staffing and Labor Mix):\~ The Offeror must provide its proposed labor categories (skill sets / skill level, number of employees) in relation to the PWS requirements and Attachment 0018 TD-02 Workload Data and Density List for both the base period and option periods (fully operational capable 12-month periods (365-day periods)).\~The Offeror's proposal must present a staffing approach which demonstrates a thorough understanding of the effort and provides the expected skill sets / skill level of each position, to include level of responsibility to successfully perform the specific workload requirements identified in Attachment 0018 TD-02 Workload Data and Density List and meet all the PWS requirements.\~ Attachment 0023 TD-01 Historical Workload is provided only as a reference point to show how similar workload/requirements have historically been accomplished. | Section L.5.2.1.1 references Attachment 0023 TD-01 Historical Workload. Should this be Attachment 17 TD-01 Historical Workload? | Updated to Attachment 0017 TD-01 Historical Workload. | |
| 34 | There is no Attachment for Mobilization Support Services. | Will the Gov't please provide by PWS paragraph, the estimated Hours and number of Contractor Mobilization Employees (CME) to meet the required surge requirement for Mobilization Support Services? | RFP Sections L&M updated to clarify surge requirements. | |||
| 35 | L.5.4.2.12(a)(2) p. 55 | L.5.4.2.12(a)(2) p. 55 | The instructions provided in L.5.4.2.12(a)(2) are specific to the SCA WD provided as Attachment 0007 and make no reference to the CBA, which was provided as Attachment 0008. Are Offerors to utilize the CBA rates included with the solicitation through the final year of the CBA and not escalate these rates through the remainder of the period of performance? | Per L.5.4.2.12(a)(1) offerors "The data may include, but is not limited to, SCA wage determinations, collective bargaining agreements, current payroll records, historical payroll records, current wage surveys, and/or Forward Pricing Rate Agreements (FPRAs)." Additional information on escalation rates can be found in L.5.4.2.12(a)(4). | ||
| 36 | Attachment 0005 Cost/Price Matrix, Teaming Matrix Tab 2 and RFP Section L.5.4 Cost/Price Factor, pp. 52-57 | Attachment 0005 Cost/Price Matrix, Teaming Matrix Tab 2 and RFP Section L.5.4 Cost/Price Factor, pp. 52-57 | The instructions for completing the Teaming Matrix, Tab 2 of Attachment 0005 Cost/Price Matrix, indicate that Offerors are to state the cost information submittal method for subcontractors. The two options for completing this are DIR, for subcontractors submitting independently/ directly to the Government, and WIOS, for subcontractors submitting cost information within an Offeror's submission. The instructions within RFP Section L.5.4 for completing and submitting various files as part of the cost/price volume include language similar to the following, "If a Subcontractor is submitting a Cost/Price proposal directly to the Government, then." This language implies that only those Offerors submitting directly to the Government and independent of the Offeror would need to provide separate files. In some instances, the language in the RFP implies Offerors are to submit a single file encompassing the information for the Offeror and any subcontractors who are submitting WIOS. For example, L.5.4.2.13(a) states, "The Offeror shall provide the pool and base costs or FPRAs for all proposed indirect expense rates for itself and all Subcontractor(s) who do not submit a proposal directly to the Government." Would the Government confirm that it is acceptable to submit a single file for each required file under Volume IV Cost/Price that encompasses the required information for the Offeror and any subcontractors who are submitting WIOS? | It is acceptable for an offeror to submit a single file for the prime and subcontractor under Volume IV. | ||
| 37 | B08 Attachment 0008 - 2022-0089_ RSA Collective Bargaining Agreement (01 Oct 22).pdf | B08 Attachment 0008 - 2022-0089_ RSA Collective Bargaining Agreement (01 Oct 22).pdf | Section 14.2 - Health Insurance for Employees. IUOE Local 320 H&W monthly rate is listed; however, the rates for IBEW Local Union 558 and UAP&S Local Union 760 are not. | To equal the playing field, will the Government please provide the monthly Health & Welfare rates for IBEW Local Union 558 and UAP&S Local Union 760? | The Government does not provide CBA comments as the CBA is an agreement between the contractors and unions. | |
| 38 | B08 Attachment 0008 - 2022-0089_ RSA Collective Bargaining Agreement (01 Oct 22).pdf | B08 Attachment 0008 - 2022-0089_ RSA Collective Bargaining Agreement (01 Oct 22).pdf | Section 12.1 – PTO Allotment | Will the Government please provide the seniority level for PTO the Offeror is to use? | The Government does not provide CBA comments as the CBA is an agreement between the contractors and unions. | |
| 39 | B08 Attachment 0008 - 2022-0089_ RSA Collective Bargaining Agreement (01 Oct 22).pdf | B08 Attachment 0008 - 2022-0089_ RSA Collective Bargaining Agreement (01 Oct 22).pdf | Section 11.1 - Holidays Celebrated. Section 12.1 – PTO Allotment | To equal the playing field, will the Government please provide the man-year for CBA positions the Offeror is to use? | The Government does not provide CBA comments as the CBA is an agreement between the contractors and unions. However, the CBA does include work hours and holidays |
Duplicates Question # Company & POC Name Question Reference (RFP #, PWS #, etc.) Question Response
File details come from the government source that posted it. Updated .