Attachment 0010 Section C - SOW Metal Shelving31May2023.pdf

STATEMENT OF WORK FOR

METAL SHELVING FOR WAREHOUSES – KHASHM-AL-AN

RIYADH, KINGDOM OF SAUDI ARABIA (KSA)

C.1. GENERAL:

The Contractor shall provide all materials, tools, equipment, labor, supervision and resources required supply & install all metal shelving units as described in this Statement of Work (SOW) for Ministry of National Guard (MNG) Logistic Base warehouses located at KHASHM-AL-AN, Riyadh, KSA.

C.2. PERIOD OF PERFORMANCE:

All shelving components must be procured, installed and ready for use by customer no later than ninety (90) calendar days after Notice to Proceed (NTP) is issued.

C.3. REQUIREMENTS:

3.1 Site Access: The warehouses mentioned in Section C.1 are on a MNG military base with controlled access at main gates and at sub-compound gates. Employees and vehicles will require preauthorization to enter the various sites. Prior to commencing any mobilization or installation activity, the Contractor shall coordinate access to the various warehouse locations through the MNG at minimum thirty (30) calendar days in advance of access. Assistance with access requests can be provided by request through the Contracting Officer (KO) or Contracting Officer Representative (COR). A template of the access letter is provided in Attachment 0004 Access Letter.

3.2 Project Key Personnel: Upon contract award, the Contractor shall submit a list of key project personnel with their position, phone number and email address to the KO. At minimum the list should include a Project Manager (PM). The PM will serve as the main point of contact (POC) for the KO and/or COR throughout the duration of the project. The PM shall have signatory authority and shall have authority to direct Contractor employees. The PM shall be able to speak and write in English fluently. The contractor shall also provide a Saudi National representative responsible for coordination and communications with MNG representatives.

All key personnel shall be available and accessible for the duration of the project.

3.3 Worker Control: The Contractor shall be responsible for the conduct of workers on this project. Workers shall not wander from the job sites. Contractor shall designate appropriate break area and toilet facilities;

these areas shall be maintained in a clean and hygienic condition. Contractor shall be responsible for the safety of its personnel in accordance with Saudi Arabian regulations. The United States Government (USG) is not responsible for employee conduct nor liable for the safety of Contractor’s personnel. Work is subject to stoppage by USG for failure to comply with base regulations and requirements of this contract.

3.4 Protection and Security of Contractor Furnished Materials (CFM): The Contractor is responsible for the security, storage and protection of all CFM. All CFM supplied and installed under this contract is required to be free of dust, damage or defect at the time of final inspection. Any damaged or defective items discovered during final inspection shall be replaced within the period of performance at no additional cost to the USG.

Additionally, the USG will not be held responsible for compensation of materials if the contractor fails to properly store and secure materials after delivery to work sites.

3.5 Storing & Protection of USG Personnel and Facilities: The Contractor shall conduct installation activities in such a manner to avoid damage to existing MNG facilities or risk to MNG personnel. Any damage caused by the Contractor to facilities (i.e. wall, ceiling, floor, door, window, tile, concrete, asphalt, electrical outlets, paint, etc.) shall be restored to original condition by repair or replacement. Restoration method statement shall be submitted to the KO for approval prior to commencing work. Final Acceptance of work letter will not be issued until worksite is restored to the original condition and free from debris, receipt of CFM, etc. In addition to, fulfillment of all terms of the contract to include but not limited to: warranty receipt, and spare parts correspondence.

3.6 Installation: The Contractor shall supply and install all required items identified in Section C.4 of this SOW. There shall be two brace points between adjacent shelves, one on the upper half and one of the lower half of the shelves to connect them together. The Contractor shall propose the method to fasten and secure any shelving units positioning along the wall to the wall at a minimum of three points along each wall between existing columns. All brace/bolt hardware must be approved by the KO or COR prior to its execution. Refer to Request for Quote (RFQ) and contract clauses for additional specific installation instructions.

3.7 Submittals: All material or information requiring USG approval shall be submitted to the KO for review and approval using Transmittal Form, Attachment 0005 – Transmittal Form. USG may take up to fourteen

(14) calendar days to review submittal for approval or disapproval. Disapproval of submittal shall not be the base for any delay claims.

3.8 Request for Clarification: The Contractor shall submit all questions, clarification or information requests in writing to the KO using Attachment 0003 - Request for Clarification Form. USG may take up to fourteen

(14) calendar days to respond. Any response from the USG, interpreted by the Contractor, as a change from contract requirements impacting cost or time shall be immediately identified to the KO and the COR in writing through letter. USG will not provide any equitable adjustment to the Contractor, if a change impacting cost or time was executed by the Contractor without formal contract modification. NO ONE other than the KO is authorized to direct change.

3.9 Quality Control and Quality Assurance: The Contractor shall be responsible for Quality Control to ensure compliance with contract requirements. During period of performance, the USG may perform periodic Quality Assurance activities to ensure Contractor’s compliance with contract requirements. Once the Contractor has supplied and installed all items, the Contractor shall submit a request for a final inspection to the KO. Final inspection will be conducted by the USG along with the Contractor, to verify all activities have been completed according to the contract requirements and proper installation practice. Attendance by the Contractor’s PM at the final inspection is mandatory. Upon satisfactory completion of the final inspection and completion of punch-list items, the USG will accept all work and issue a Final Acceptance letter.

3.10 Safety: The Contractor is responsible for the safety of all employees and work sites. The contractor shall furnish all required safety equipment and ensure all of its employees and subcontractors’ employee have proper training of how to use. The appropriate personal should understand how to inspect and properly wear protective equipment related to the task. At a minimum, when assembling shelving units, employees shall wear close-toed shoes (no sandals) and hard hats. Work platforms and ladders will be required for work over

2.5 meters in height. No climbing on shelving to assemble. Any power tools and equipment, including welding or cutting tools, shall be subject to inspection by USG. Non-conforming tools, power cords and equipment will be removed and replaced. Access and egress routes shall be clear from obstruction. Tools and equipment shall be neatly stowed when done using. USG has the right to issue a work stoppage for gross negligence of safety. Contractor is not permitted use of government property owned by MNG including but not limited to electrical outlets, bathroom facilities, water, etc.

3.11 Warranty: The Contractor shall warranty all items, provided under this contract, for a period of at least one year from Final Acceptance. The contractor shall submit a warranty letter to the KO and the COR for approval containing the following information: list of all items provided under contract along with associated part/catalog numbers, warranty start date, warranty end date and contact information of Contractor’s representative for the duration of the warranty period.

3.12 Spare Parts: For the items identified in Section C.4, manufacturer typically provides additional spare parts (such as replaceable parts, screws, joints, wheels, etc.), approximately 5% of the total order. Contractor shall provide an inventory of all spare parts to the COR for review. If there are no spare parts, then the contractor shall inform the COR as such by official correspondence letter. Any spare parts shall be delivered, inventoried, stored and labeled properly by shelving type and facility. Location to store the spare parts shall be identified to the Contractor during the period of performance.

3.13 Drawings and Specifications: The contractor will be provided with a set of drawings depicting location and type of shelving required for each facility, at the time of award. The contractor will also be provided with shelving and contract specifications and regulations. Proper site layout is expected prior to shelving install.

3.14 Changes and Modifications: The Contracting Officer (KO) is the only person authorized to make changes to this contract. If the requirements specified in this contract, such as; type of shelving, quantities, floor plan locations or any other change within the scope of this contract, a modification may be required as per US Federal Acquisition Regulations. If the contractor is requested to change the requirements of this contract by anyone other than the KO, the contractor shall immediately report the incident to the KO and

COR.

C.4. SHELVING QUANTITIES:

4.1 The Contractor shall supply and install the following quantities of items at the facilities as identified below:

4.2 Metal Shelving Units:

ITEM CODE DESCRIPTION SIZE (WxDxH) TOTAL QTY ST-05 STEEL STORAGE SHELVING 2500x900x5000 3380

4.3 Refer to Attachment 0002 - Specifications for Metal Shelving for item code references. Contractor shall research and submit manufacturer cut sheets, catalogs, and/or physical samples for all shelving items for USG review and acceptance.

C.5 SCHEDULE

5.1 The contractor shall submit a work breakdown schedule by Site as listed below. Schedule must be approved by the KO or COR prior to installation. Drawings will be provided to one Contractor, at the time of award and will define the quantities and floor layout. Total number of each building type is in parenthesis:

SITE 1

BLDG ST-05 Long Span Storage Shelving (EA) (2500x900x5000 mm) (6000 kg capacity)

Bldg 041 A (1) 256 Bldg 041 B (6) 260 per bld. (6 bld total) Bldg 041 B (1) 260 Bldg 041 C (1) 264

TOTAL 2340

SITE 2

BLDG ST-05 Long Span Storage Shelving (EA) (2500x900x5000 mm) (6000 kg capacity)

Bldg 041 B (2) 212 (2 bld total) Bldg 041 B (3) 25 (3 bld total) Bldg 041 C (1) 264

TOTAL 763

SITE 3

BLDG ST-05 Long Span Storage Shelving (EA)

(2500x900x5000 mm) (6000 kg capacity) Bldg 041 A (1) 120

TOTAL 120

SITE 5

BLDG ST-05 Long Span Storage Shelving (EA) (2500x900x5000 mm) (6000 kg capacity)

Bldg 041 B 157

TOTAL 157

C.6 PAYMENTS:

6.1 The contractor will be paid in accordance with the payment schedule as specified below:

Payment One (1) – Procurement and Storage – 30% of total negotiated price. Payment requests may be submitted as material quantities are completed per site. Contractor must provide procurement invoices.

Payment Two (2) – Installation (by Site) – 60% of total. Payment requests may be submitted as sites are completed.

Payment Three (3) – Final Acceptance Letter has been issued to Contractor– remaining 10% of total.

END OF SECTION C - SOW