Attachment 0008 Clarification and Questions_Metal Shelving_23-Q-2220 01June2023.pdf.xlsx
XLSX spreadsheet 680 KB Posted
- Solicitation number
- W519TC-23-Q-2220
About this file
This document contains a request for quote from the United States Army Contracting Command-Rock Island for the procurement and installation of metal shelving units at warehouses in Riyadh, Kingdom of Saudi Arabia. The Army is seeking a firm fixed price contract for the purchase and installation of approximately 3,380 metal shelving units in accordance with provided specifications and drawings within 90 calendar days of the notice to proceed. Offerors must submit pricing on the provided attachment by June 14, 2023 and the Army intends to award without discussions to the responsive, responsible offeror with the lowest price. The document includes the solicitation number, requirement description, and responses to clarification questions from potential offerors relating to licensing requirements, pricing details, performance periods, shelving layouts and specifications.
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Sheet1
| Solicitation Number: | W519TC-23-R-2033 |
| Requirement Description: | Metal Shelving Project |
| Date | Number | Question | Response | Notes to ACC-RI |
| 5/24/23 | 1 | Our question is that as we are an Iraqi company, we don't have Saudi Arabian Business License and VAT Certificate, but we are supplying and installing the items through a Saudi Arabian company and we can provide their business license and VAT certificate with our proposal submission. | The prime contractor shall have a Saudi Arabian Business License and VAT Certificate, which must be submitted with your quote. If the Saudi Business License and VAT Certificate are for a different contractor than the contractor who submitted a quote, this will be deemed unacceptable, also to reiterate, these documents must be submitted with the quote otherwise the quote will be deemed unacceptable and ineligible for award. | |
| 5/24/23 | 2 | Could you please explain about the Attachment 0001 - Pricing Matrix.xlsx? |
Do we put the warranty cost or the total cost for the items in the Attachment 0001 - Pricing Matrix.xlsx? Please advise. Offerors shall enter amounts for the CLIN 0001 – Metal Shelving (FFP) CLIN in the blue highlighted cell. CLIN 0001– Metal Shelving amounts should include all costs, to include, but not limited to, labor, materials, equipment, indirect costs, DBA insurance, overhead.
Please note that on CLIN 0002 - Kingdom of Saudi Arabia (KSA) Value Added Tax (VAT), the Government has calculated that at a rate of 15%. Make sure the VAT is not included in CLIN 0001 – Metal Shelving Project.
5/26/23 3 So this solicitation is a sources sought ending may 30 2023. This is all the ti e we have for a request for quote? This is a Request for Quote that closes 14 June 2023 10:00 AM CST.
5/27/23 4 We request you to provide the proposed layout for each building, specifying the desired shelving units. Since it is mentioned in the SOW that there are large quantities of shelves, we can optimize the cost by determining how many 2.5m width shelves can fit in a single row. This way, we can minimize the number of vertical supports required. See provided layout drawings:
Attachment 0011- Site 1 Shelves & Furniture Layout Attachment 0012- Site 2 Shelves & Furniture Layout Attachment 0013- Site 3 Shelves & Furniture Layout Attachment 0014 -Site 5 Shelves & Furniture Layout.
In addition Building Location drawings will be provided to the awardee at the time of award.
| 5/28/23 | 5 | Is this requirement for lease of shelving or for the purchase and installation | This a requirement for purchase and installation. | |
| 5/29/23 | 6 | How much maximum space is available for storage ? if vender place order and deliver whole quantity at one time. | Contractor will provide storage and delivery schedule; only shelvings designated for the specific building are allowed to be stored at the respective building. | |
| 5/29/23 | 7 | USG will provide custom exempted letter to the vender in case of import ? | No. USG will not provide custom exemption letter. | |
| 5/29/23 | 8 | Para C.5 Schedule: | ||
| -Is it mandatory to deliver and install this shelving in accordance with quantity as mentioned for Site-1 thru Site-5 or this is just for information installing number of Shelves in each building and can be delivered any time during performance period. | Site 1-5 are the actual site number, not the sequence. Contractor will provide delivery schedule so as to deliver completed work before deadline (NTP+90days) minus allowable time for USG inspection and acceptance of completed project. All personnel including driver and vehicle must acquire MNG Access. | |||
| 5/29/23 | 9 | Page-41 L/item 0001 |
“Quantity 3 each” what does it mean ? Is this related to 6.1 Payments 1,2,3 ? and then L/item 0002 VAT %age of 0001 ?
Yes, this is related to the amount of payments.
| 5/29/23 | 10 | Attachment-0003 RFC: This form will be used after award the contract during execution of work if required, is it correct? | Yes, that is correct. |
| 5/29/23 | 11 | SOW para 3.6: How many shelving units will be connected together what I understand thru this para. Can you please send a warehouse interior picture showing how these units will be placed & connected along the wall? | Any shelving unit that is back to back or side to side of another shelve needs to be braced/tied together for support. Refer to provided layout drawings: |
Attachment 0011- Site 1 Shelves & Furniture Layout Attachment 0012- Site 2 Shelves & Furniture Layout Attachment 0013- Site 3 Shelves & Furniture Layout Attachment 0014 -Site 5 Shelves & Furniture Layout Contractor shall submit bracing proposal.
| 5/29/23 | 12 | Para 3.13: Type of shelving required in each facilities, means no change in basic size and design, is It correct? | +/- 100mm variation per unit is acceptable, all units of like item or same type should have uniformed design, material, color and size. Contractor shall submit shelvings for approval prior to purchase. |
| 5/29/23 | 13 | Request to provide layout of all locations, it will help us to cross-check the area dimensions to avoid any future issues during the installation | See answer to question #4. |
| 5/30/23 | 14 | Do you have a layout or drawings for the shelves positioning at the buildings? | See answer to question #4. |
| 5/30/23 | 15 | The attached specification (pictured below) states five cross beams with the first being located 600cm from the floor with the other four cross beams spaced evenly above. So, the first shelf and set of cross beams starts at 6 meters (600cm) above the floor? Maybe you meant 600mm is the first beam location from the floor level? | See updated Spec and image for ST-05, at Attachment 0009- ST-05 |
| 5/30/23 | 16 | The picture on the attachment shows two sections connected, but the section on the right does appear to be 2500mm (2.5 meters) wide. Are the sections of shelves all the same sizes (2500cm x 900cm x 5000mm) and not what is shown on the picture in attachment 2? Please post a new picture if the one on the attachment is not correct. | |
| 5/30/23 | 17 | Can you please provide the floor layout of the area where the shelves will be placed? | See answer to question #4. |
| 5/30/23 | 18 | 1. Is the Price required for an Individual unit of 4 Shelving levels? |
1. We would be recommending providing the proposed racking Layout before pricing. As the continuous rackings will share the vertical post which will be a big impact on the price. If you consider individual unit prices when you install them in continuation two vertical posts per unit will remain extra.
| 1A. Another recommended option for Pricing is one full unit and an addon unit ( means the 1st Bay Consist - of 4 numbers of the vertical upright with Four levels with GI Decking, 2nd Bay will share the 1st Bay vertical upright post to install 4 levels with GI Decking) additionally you need to add only two vertical uprights to Finish the Addon unit. | Refer to updated specification, located at Attachment 0009- ST-05. Each unit will be a stand-a-lone frame, braced with additional unit side by side and/or back to back. | |||
| 5/30/23 | 19 | 2. Is the GI decking required in all four levels? Can you please clarify whether the Item storing will be palletized or non Palatized? | ||
| 2. based on the type of storage, If palletized goods Recommend using Pallet support bars if non-palletized GI decking. | Decking is required in all four levels. Items storing will not be palatized. Possible future storing of paletized items on the bottom of the shelves. | |||
| 5/30/23 | 20 | 3. installation of Racks will be Single Line Or it will be back to back? | ||
| 3. If racks are back to back recommended to consider Spacers between the racks. | Racks will be back to back. See answer to question #18 and updated spec, spacing not required. | |||
| 5/30/23 | 21 | 4. Do you require Crash barriers, Column Guards? | ||
| 4. Recommending considering Carsh barries & Columns guards are to be installed to protect the upright from any forklift accidents or hits while goods loading offloading and answering. | No. | |||
| 5/30/23 | 22 | 1. | In the attached SOW and Metal Shelving Specifications, as per the picture (see below) the requested shelve should be supplied with 2 bays including 5 beam levels? That is, 2 bays in 1 line, the left with 3 beam levels and the right with 2 beam levels, total 5 beam levels. We have the Width of the Bay 1 which is 2500 mm however, we wanted to confirm the width of the add-on shelves(bay 2)? | |
| See updated Spec and image for ST-05 in question #16. | ||||
| 5/30/23 | 23 | 2. The requested material specification Span Steel. Can we suggest an alternate material in steel itself? We have our technology and materials specification which can satisfy the load capacity. | Contractor will submit alternate material for approval prior to purchase. Alternate material must meet load capacity, durabilty and comparable price to Steel. | |
| 5/30/23 | 24 | In reference to W519TC-23-Q-2220 Page 6 of 41, Subfactor 2 – Technical Plan, states“ Technical Plan shall provide specific milestones to be met starting with the Notice to Proceed being issued and may not exceed 90 calendar days, IAW the SOW.” while, |
In Attachment 006 – Section C- Statement of Work, Item C.2 states that “ All shelving components must be procured, installed, and ready for use by customer no later than one (1) year (365 calendar days) after Notice to Proceed (NTP) is issued.
Please confirm the correct period of performance for this project.
The correct period of performance is Notice to Proceed being issued and may not exceed 90 calendar days. Please see revised Attachment 0006 - Section C- Statement of Work, Item C.2.
| 5/30/23 | 25 | In reference to W519TC-23-Q-2220 Page 13 of 41, shows Item No 0001 Metal Shelving Quantity of 3 Each, while In Attachment 006 – Section C- Statement of Work, Item C.4, 4.2 tabulation shows ST-05 Steel Storage Shelving 2500x900x5000 total quantity of 3,380. | |
| Please clarify the correct quantity of Metal Shelving Units to be priced by the Contractor. | The total quantity of metal shelving units shall be in accordance with Attachment 0006- Section C - SOW Metal Shelving, C.4 Shelving Quantities. |
The quantity shown for W519TC-23-Q-2220 Page 13 of 41 No 0001 Metal Shelving Quantity of 3 Each, reflects the payment schedule (3 payments) which can be found in Section C.6 of Attachment 0006 - Section C - Statement of Work
| 5/30/23 | 26 | 1. Is it possible for us to visit the site? This will help us to know more about the site condition, it will be easier for us to make the accurate offer. |
| No, a site visit will not be allowed for this requirement. | ||
| 5/30/23 | 27 | 2. Is contractor is permitted to involve a sub-contractor to install the shelving due to warranty issues? |
| A contractor is permitted to use a sub-contractor. | ||
| 5/30/23 | 28 | 3. Is contractor is permitted to hire a workforce from other sources not directly under his sponsorship? |
| This is a business decision on behalf of the contractor. | ||
| 5/30/23 | 29 | 4. statement of work Para C.2 performance period is for 1 year what does it means please specify? |
See answer to question #24.
| 5/30/23 | 30 | 5. We will supply and install the shelving as per the criteria and we will follow the payment terms as mentioned at Para C.6 of statement of work or we have to follow “Attachment+0001+-+Pricing+Matrix” which is totally different from the payment terms as mentioned in Para C.6 of statement of work | |
| Attachment 0001 Pricing Matrix does not contain any payment terms, it is to reflect the prices proposed by a contractor that shall be tied back to the SOW. | |||
| 5/30/23 | 31 | 6. Is contractor is allowed to use the rest room/breakroom of the nearby facility or we have to bring our porta potty cabins for our staff and the break area? | |
| Contractor will provide break area, porta potty and utilities (power, electricty, etc.), no tools or equipment will be powered from or plugged onto existing facility power outlet. | |||
| 5/30/23 | 32 | 7. Please provide racking layout or advise how many bays in lines line and total how many lines. | |
| See answer to question #4 | |||
| 5/30/23 | 33 | 8. how many shelf levels are required in one bay, there is confusion in the inquiry whether its 4 levels or 5 | See answer to question #4 and updated Spec and image for ST-05 in question #16. |
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