W519TC-23-R-0036_105mm Wood Box RFP_31Oct2024.pdf

SOLICITATION, OFFER AND AWARD 1. This Contract Is A Rated Order Under

DPAS (15 CFR 700)

Rating Page of Pages

2. Contract Number 3. Solicitation Number 4. Type of Solicitation 5. Date Issued 6. Requisition/Purchase Number Sealed Bid (IFB)

Negotiated (RFP)

7. Issued By Code 8. Address Offer To (If Other Than Item 7)

NOTE: In sealed bid solicitations ‘offer’ and ‘offeror’ mean ‘bid’ and ‘bidder’.

SOLICITATION

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in item 8, or if handcarried, in the depository located in until (hour) local time (Date).

Caution - Late Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. For Information A. Name B. Telephone (No Collect Calls) C. E-mail Address

Call: Area Code Number Ext.

11. Table Of Contents

(X) Sec. Description Page(s) (X) Sec. Description Page(s)

Part I - The Schedule Part II - Contract Clauses A Solicitation/Contract Form I Contract Clauses

B Supplies or Services and Prices/Costs Part III - List Of Documents, Exhibits, And Other Attach.

C Description/Specs./Work Statement J List of Attachments D Packaging and Marking Part IV - Representations And Instructions E Inspection and Acceptance K Representations, Certifications, and F Deliveries or Performance Other Statements of Offerors G Contract Administration Data L Instrs., Conds., and Notices to Offerors H Special Contract Requirements M Evaluation Factors for Award

OFFER (Must be fully completed by offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. Discount For Prompt Payment 10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) Calendar Days (%) (See Section I, Clause No. 52.232-8)

14. Acknowledgment of Amendments (The offeror acknowledges Amendment No. Date Amendment No. Date receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

15A. Name and Code Facility 16. Name and Title of Person Authorized to Sign Offer Address of (Type or Print) Offeror

15B. Telephone Number 15C. Check if Remittance Address is 17. Signature 18. Offer Date Area Code Number Ext. Different From Above – Enter such

Address In Schedule

AWARD (To be completed by Government)

19. Accepted As To Items Numbered 20. Amount 21. Accounting And Appropriation

22. Authority For Using Other Than Full And Open Competition: 23. Submit Invoices To Address Shown In Item

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

24. Administered By (If other than Item 7) Code 25. Payment Will Be Made By Code

26. Name of Contracting Officer (Type or Print) 27. United States Of America 28. Award Date

(Signature of Contracting Officer)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION Standard Form 33 (Rev. 9-97) Previous edition is unusable Prescribed By GSA-FAR (48 CFR) 53.214(c)

W519TC-23-R-0036

X

2024DEC0311:00am

DOA6

SEE SCHEDULE

W519TC

ARMY CONTRACTING COMMAND - RI

ROCK ISLAND, IL 61299-8000

ERIC A. MAURICIO

(571)588-8557

CCRI

ERIC.A.MAURICIO.CIV@ARMY.MIL

1 86

X 1

X 4 X 6

X 8 X 10 X 22

X 27

X 29

X 35

X 59

X 60

X 72

X 81

CONTINUATION SHEET

Reference No. of Document Being Continued Page of

Name of Offeror or Contractor:

PIIN/SIIN MOD/AMD

SECTION A - SUPPLEMENTAL INFORMATION

Buyer Name: ERIC A. MAURICIO

Buyer Office Symbol/Telephone Number: CCRI/(571)588-8557

Type of Contract 1: Fixed Price with EPA - Cost Indexes

Type of Contract 2: Firm Fixed Price

Kind of Contract: Supply Contracts and Priced Orders

*** End of Narrative A0000 ***

Army Contracting Command - Rock Island (ACC-RI), in support of Project Manager Combat Ammunition Systems (PM-CAS), hereby issues Request for Proposal (RFP) W519TC-23-R-0036. Details of the RFP are as follows:

1) This acquisition is a 100% Small Business Set-Aside restricted to participants in the 8(a) Business Development Program. Offerors must be a certified small business under NAICS code 321920, Wood Container and Pallet Manufacturing. The small business size standard is

500 employees.

2) The item to be solicited is the 105MM Wood Box, NSN: 8140-01-077-2004, Part Number: 9271047.

3) As a result of this solicitation, the Government may award up to two Indefinite-Delivery, Indefinite-Quantity (IDIQ) contracts with five, one-year ordering periods. The number of awards will be based on the Government's requirements and the need to mitigate risk. The

Government reserves the right to make a single award if determined to be in the best interest of the Government. The ordering periods are defined as follows:

- Ordering Period 1: Award date + 365 Days after Award (DAA)

- Ordering Period 2: 366 DAA - 730 DAA

- Ordering Period 3: 731 DAA - 1095 DAA

- Ordering Period 4: 1096 DAA - 1460 DAA

- Ordering Period 5: 1461 DAA - 1825 DAA

The exact dates representing the five ordering periods will be reflected in the contract award.

4) The guaranteed minimum dollar amount of this requirement is $5,000.00 for a Technical Data Package Review which will be awarded on the first delivery order to be issued at or near the time of the IDIQ contract award(s). The guaranteed minimum dollar amount will be awarded concurrently with the IDIQ contract(s) on the first delivery order to each offeror receiving an award. See Section C.6 and CDRL

A020 for Technical Data Package Review requirements.

5) The total combined maximum dollar amount of this requirement shall not exceed $43,100,000.00.

6) Price Matrix: This RFP includes range pricing as set forth in the Price Matrix at Attachment 0001. Refer to Section L-15, paragraph

D.2. for instructions for completing the Price Matrix, and Section M-2, paragraph C.2. for how the Government will evaluate the Price

Factor.

7) First Article Test (FAT): This RFP includes a separately priced FAT CLIN 0001 for each ordering period. If required, the FAT shall be performed in accordance with Section E-9 of the RFP and resultant contract. Offerors should not assume FAT will be waived in any ordering period and must provide FAT prices as required to be considered for award.

8) Quality assurance for Inspection and Acceptance for both FAT and contract production shall be Origin/at the contractors' facility.

Production deliveries shall be F.O.B. Destination. Delivery destinations are Blue Grass Army Depot, Richmond, KY; and McAlester Army

Ammunition Plant, McAlester, OK.

9) Proposals shall remain valid for a minimum 240 days.

10) Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of its proposal. The

Government will not make any assumptions concerning an Offeror's intent, capabilities, facilities, or experience. The Government cautions Offerors to ensure that the proposal submitted is complete, including all fill-ins and blanks in the solicitation. This includes written approval from the cognizant contracting officer for use of Government facilities and equipment, if applicable.

11) Documents included in this solicitation are marked with Distribution Statement A - Approved for public release: distribution is unlimited.

12) This RFP will utilize the Acquisition Source Selection Interactive Support Tool (ASSIST) during the source selection evaluation process. A separate tool, the ASSIST2Industry at https://ASSIST2Industry.army.mil , will be used in conjunction with ASSIST to

2 86

Name of Offeror or Contractor:

PIIN/SIIN MOD/AMD

accomplish all exchanges with Offerors after receipt of proposals pursuant to FAR 15.306, Exchanges With Offerors After Receipt of

Proposals. ASSIST2Industry provides the ability for the Government to issue, and the Offerors to receive and respond to, all Evaluation

Notices (ENs) in a secure online environment. See Attachment 0004 - ASSIST Instructions for further information. Please note the ________________ requirement for the Offeror to submit with its initial proposal the names, company titles, telephone numbers, and email addresses of two___________

(2) individuals that the Offeror has designated as responsible for receiving and responding to Government ENs through ASSIST2Industry.

13) Offerors should note the provision at FAR 52.215-1, "Instructions to Offerors - Competitive Acquisition." The Government intends to award up to two (2) IDIQ contracts resulting from this RFP without discussions with offerors (except clarifications) in accordance with

FAR 15.306(a). However, the Government reserves the right to conduct discussions if determined necessary by the Contracting Officer. In the event the Contracting Officer determines discussions will be conducted, the Contracting Officer shall establish a competitive range comprised of the most highly rated proposals. Only those Offerors within the competitive range will be included in discussions and considered for an award.

14) Proposals shall be submitted in accordance with Section L of this solicitation and to the point of contact(s) listed below:

Contract Specialists: Mackenzie Helgerson, mackenzie.a.helgerson.civ@army.mil

Eric Mauricio, eric.a.mauricio.civ@army.mil

Contracting Officer: Joe DePover, joseph.r.depover.civ@army.mil

15) This RFP shall not be discussed with any Government employee except the Contracting Officer, Mr. Joe DePover, or his representatives, Ms. Mackenzie Helgerson and Mr. Eric Mauricio. Any comments and/or questions should be submitted via email to Ms.

Helgerson, Mr. Mauricio, and Mr. DePover via email at the addresses listed above. Please indicate the RFP number, W519TC-23-R-0036, in the email subject line for any correspondence pertaining to this RFP. The Government intends to respond to all potential Offeror's comments and questions in writing via a solicitation amendment.

*** END OF NARRATIVE A0001 ***

3 86

PIIN/SIIN

Page of

Name of Offeror or Contractor:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Reference No. of Document Being Continued

MOD/AMD

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

0001 FIRST ARTICLE TEST (FAT) $ ** NSP ** ________________________ __________________

SERVICE REQUESTED: FAT- 105MM WOOD BOX

CLIN CONTRACT TYPE:

Firm Fixed Price

ALL FAT PRICES SHALL BE PROPOSED IN ATTACHMENT 0001 -

PRICE MATRIX.

WHEN REQUIRED, THE FIRST ARTICLE TEST PLAN SHALL BE

SUBMITTED IN ACCORDANCE WITH EXHIBIT A, CDRL A004,

AND THE FIRST ARTICLE TEST REPORT SHALL BE

SUBMITTED IN ACCORDANCE WITH EXHIBIT A, CDRL A005.

(End of narrative B001)

Inspection and Acceptance _________________________

INSPECTION: Origin ACCEPTANCE: Origin

0002 105MM WOOD BOX - PRODUCTION $ $ ___________________________ ______________ __________________

NSN: 8140-01-077-2004

COMMODITY NAME: 105MM WOOD BOX

CLIN CONTRACT TYPE:

Fixed Price with EPA - Cost Indexes

ALL UNIT PRICES SHALL BE PROPOSED IN ATTACHMENT 0001

- PRICE MATRIX. DO NOT ENTER PRICES IN SECTION B.

THE FIRST DELIVERY ORDER REPRESENTING ORDERING

PERIOD 1 WILL BE ISSUED ON A FIRM-FIXED-PRICE BASIS.

ONLY ORDERING PERIODS 2-5 (IF AWARDED) WILL ALLOW

FOR AN ECONOMIC PRICE ADJUSTMENT. REFERENCE SECTION

H.7 AND SECTION L, FAR 52.216-1.

(End of narrative B001)

Packaging and Marking _____________________

Inspection and Acceptance _________________________

INSPECTION: Origin ACCEPTANCE: Origin

Deliveries or Performance _________________________

FOB POINT: Destination

4 86

PIIN/SIIN

Page of

Name of Offeror or Contractor:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Reference No. of Document Being Continued

MOD/AMD

Delivery Destinations_____________________

BLUE GRASS ARMY DEPOT

431 BATTLEFIELD MEMORIAL HIGHWAY

RICHMOND, KY

MCALESTER ARMY AMMUNITION PLANT

MCALESTER, OK

THE DELIVERY SCHEDULE WILL BE ESTABLISHED IN SECTION

B OF EACH DELIVERY ORDER WHEN ISSUED.

THE MINIMUM MONTHLY DELIVERY REQUIREMENT IS 7,000

EA. WOOD BOXES.

(End of narrative F001)

0003 CONTRACT DATA REQUIREMENTS LIST (CDRLS) _______________________________________

THE CONTRACTOR SHALL PREPARE AND DELIVER DATA

SUBMISSIONS IN ACCORDANCE WITH THE REQUIREMENTS,

QUANTITIES, AND SCHEDULE SET FORTH IN THE CONTRACT

DATA REQUIREMENTS LIST (DD FORM 1423), EXHIBIT A.

CLIN 0003 IS NOT SEPARATELY PRICED.

A MATERIAL INSPECTION AND RECEIVING REPORT IS NOT

REQUIRED.

(End of narrative B001)

5 86

Name of Offeror or Contractor:

PIIN/SIIN MOD/AMD

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

The contractor shall manufacture, test and deliver packaging containers in accordance with the documents listed in the TDPL listed below. The contractor shall be responsible for providing all equipment, tooling, and material including packaging and unitization materials required to manufacture and deliver the wood boxes.

C.1 DRAWINGS AND SPECIFICATIONS ___________________________

(a) In addition to the drawing(s) and/or specifications listed below, other documents which are part of this procurement and which apply to Preservation/Packaging/ Packing and Inspection and Acceptance are contained elsewhere.

(b) The following Drawings and Specifications in accordance with the Technical Data Package Listing (TDPL) identified as follows, with revisions in effect as stated, are applicable to this procurement, and revisions of documents thereon:

ITEM NSN TDPL DATE

BOX,PKG,AMMO,105 HOW AMMO W/O 8140-01-077-2004 9271047:19203 12/12/2022

(c) Technical Data Packages, including any exceptions thereto, can be obtained at Attachment 0006 in Section J.

C.2. STATEMENT OF WORK: CONFIGURATION CHANGE MANAGEMENT DOCUMENTATION ________________________________________________________________

(a) The contractor may submit Engineering Change Proposals (ECPs) and Requests for Variance (RFVs) for the requirements in the

Government provided Technical Data Package (TDP). The contractor shall prepare and submit ECPs, NORs, and RFVs as required by the accompanying DD Form 1423, Contract Data Requirements List (CDRL). If a Value Engineering Change Proposal (VECP) clause is included on this contract, VECPs shall be submitted in the same manner as ECPs.

(1) ECPs - The contractor may request a permanent change to the requirements specified in the TDP or any other baseline documentation by submitting an ECP. ECPs shall be submitted to include all Notices of Revision (NORs) necessary to completely define the requested change. Each ECP shall be accompanied with at least one NOR per affected document. The contractor shall not present any production items for acceptance incorporating any change to the TDP or other baseline documentation until notified by the Government the ECP has been approved and incorporated in the contract.

(i) Page 1 of DD Form 1692 (or equivalent) shall be submitted for all ECPs. Pages 2-7 of DD Form 1692 shall be submitted when required to properly explain all the potential logistics and technical impacts of the proposed change. DD Form 1695 NOR or DD Form 1695-

1 Tabulated NOR (or equivalents) shall be submitted to completely describe the desired change on each affected document.

(ii) All ECPs submitted by the contractor will be routine priority unless otherwise justified. If the contractor considers the ECP to be emergency or urgent, they shall include justification within 48 hours of submittal of the ECP.

(2) RFVs - The contractor may request to temporarily depart from a requirement specified in the TDP or any other baseline documentation, by submitting an RFV. RFVs may be submitted either pre- production (formerly known as Request for Deviation (RFD)) or post- production and prior to acceptance by the Government (formerly known as Request for Waiver (RFW)). DD Form 1694 (or equivalent) shall be submitted for all RFVs. The contractor shall not present any production items for acceptance with any nonconformance to the requirements in the TDP or other baseline documentation until notified by the Government the RFV has been approved and incorporated in the contract.

(b) Submission of requested changes - The submission of an ECP or RFV by the contractor does not affect the required delivery dates specified within the contract, shall not constitute excusable delay in the performance of this Contract by the contractor or in any way relieve the contractor from compliance with the contract delivery schedule. If a delivery date change is needed, it must be negotiated with the Contracting Officer and documented via modification to the contract. The submission of an ECP and/or RFV by the contractor shall not preclude the Government from exercising its rights under any clause of the Contract.

(c) Specifications - Permanent proposed changes to specifications which are part of the TDP or baseline documentation shall be requested with an ECP and NOR (i.e. Specification Change Notices (SCNs) are not required).

C.3 DISTRIBUTION STATEMENTS _______________________

The highest distribution level is Distribution A. Proper handling shall be required as follows:

Approved for Public Release; Distribution is Unlimited.

6 86

Name of Offeror or Contractor:

PIIN/SIIN MOD/AMD

C.4 CONTRACTUAL BASELINE REPORT (CDRL A010) _______________________________________

The Contractual Baseline Report identifies the planned configuration of each individual end item being built under a specific

Government contract. The planned configuration (i.e., Contractual Baseline) is defined by the contract and any subsequent modifications to the contract that result in configuration changes. The Contractual Baseline continuously changes throughout the life of a contract.

The Contractual Baseline Report will be used to track and reconcile status of the Contractual Baseline. The Contractual Baseline Report will also be used to audit contractor compliance with the Contractual Baseline. Reference Data Item Description (DID) DI-SESS-81856 available at https://assist/dla/mil .

C.5 STATEMENT OF WORK: RESTRICTION OF CRITICAL ITEMS AND COMPONENTS _______________________________________________________________

(a) The items and components listed in paragraphs (b) and (c) are critical to the support of national defense items. As such, it is necessary to create and/or maintain a domestic capability for the production of these items and components by limiting production and procurement to the United States/Canadian industrial base.

(b) Items listed in this paragraph, to include all components contained therein, down to but not including raw materials (unless a more stringent restriction applies as set forth elsewhere in this contract), must be manufactured, assembled, and tested in the United States or Canada. Raw material is defined as material in the mill forms and shapes normally produced for commercial use.

BOX,PKG,AMMO,105 HOW AMMO W/O NSN: 8140-01-077-2004

(c) Components listed in this paragraph must be manufactured, assembled, and tested in the United States or Canada.

N/A

In all cases, final assembly and testing of the items listed in the Schedule in Section B of this contract must be performed in the

United States or Canada.

(d) The failure of the contractor or subcontractor(s) to comply with this statement of work shall be a material breach of the contract.

(e) The contractor will insert the substance of this statement of work, including this paragraph (e), in every subcontract for items or components identified above to ensure flow down to, but not including, raw materials.

C.6 TECHNICAL DATA PACKAGE REVIEW _____________________________

(a) Technical Data Package (TDP) Review: The Contractor shall perform a complete review of the TDP with the goal of identifiying deficiencies. The TDP review solicits changes beyond correcting deficiencies required to make the current TDP merely adequate for production. These additional changes are not required prior to start of production and will be implemented at Government discretion. In addition to certification of the adequacy of the TDP for production, the Contractor shall propose beneficial changes to address issues such as, but not limited to, cost reduction, outdated materials, process improvements, environmental issues, and ease of manufacture or testing within this report. The TDP analysis report shall be submitted in accordance with CDRL A020.

(b) TDP Review Report: The review shall be completed within 30 days after contract award. The contractor shall provide a TDP review report (DI-MISC-80750, CDRL A020). Block 10.2 shall be modified to read "The Technical Data Package shall be reviewed and the report shall advise as to the following:". Block 10.2.2 shall not apply. Any recommended changes to the TDP shall not decrease functional performance of the end item.

*** END OF NARRATIVE C0001 ***

7 86

Name of Offeror or Contractor:

PIIN/SIIN MOD/AMD

SECTION D - PACKAGING AND MARKING

NOMENCLATURE: BOX, PACKING, AMMUNITION

PN: 9271047

NSN: 8140-01-077-2004

D.1 COMMERCIAL PACKAGING REQUIREMENTS _________________________________

(a) Packaging - Preservation, packaging, packing, unitization and marking furnished by the supplier shall provide protection for a minimum of one year, provide for multiple handling, redistribution and shipment by any mode and meet or exceed the following requirements.

(1) Cleanliness - Items shall be free of dirt and other contaminants which would contribute to the deterioration of the item, or which would require cleaning by the customer prior to use. Coatings and preservatives applied to the item for protection are not considered contaminants.

(2) Preservation - Items susceptible to corrosion or deterioration shall be provided protection such as preservative coatings, volatile corrosion inhibitors, desiccants, waterproof and/or water-vapor-proof barriers.

(3) Cushioning - Items requiring protection from physical and mechanical damage (e.g., fragile, sensitive, critical material) or which could cause physical damage to other items, shall be protected by wrapping, cushioning, pack compartmentalization, or other means to mitigate shock and vibration and prevent damage during handling and shipment.

(b) Packing

(1) Unit packages and intermediate packages meeting the requirements for a shipping container may be utilized as shipping containers.

All shipping containers shall be the most cost effective and shall be of the minimum cube to contain and protect the items. A unit package shall be so designed and constructed that it will contain the contents with no damage to the item(s), and with minimal damage to the unit pack during shipment and storage in the shipping container and will allow subsequent handling.

(2) Bulk Packaging - Items packaged directly in shipping containers shall be separated with pads, liners, partitions, or dividers as required to protect the parts, strengthen the container and to distribute the load.

(3) Unit Package Quantity - Unless otherwise specified, the unit package quantity shall be one each, part, set, assembly, kit, etc.

(4) Shipping Containers - The shipping container (including any necessary blocking, bracing, cushioning, or waterproofing) shall comply with the regulations of the carrier used and shall provide safe delivery to the destination at the lowest tariff cost. The shipping container shall be capable of multiple handling, stacking at least ten feet high, and storage under favorable conditions (such as enclosed facilities) for a minimum of one year.

(c) Unitization

(1) Shipments of identical items going to the same destination shall be palletized if they have a total cubic displacement of 50 cubic feet or more unless skids or other forklift handling features are included on the containers. Pallet loads must be stable, and to the greatest extent possible, provide a level top for ease of stacking. A palletized load shall be of a size to allow for placement of two loads high and wide in a conveyance. The weight capacity of the pallet must be adequate for the load. The preferred commercial expendable pallet is a 40 x 48 inch, 4-way entry pallet although variations may be permitted as dictated by the characteristics of the items being unitized. The load shall be contained in a manner that will permit safe handling during shipment and storage.

(d) Marking

(1) All unit packages, intermediate packs, exterior shipping containers, and as applicable, unitized loads shall be marked in accordance with MIL-STD-129, revision R with change 2, dated 21 Sep 2019 and 9258027, revision H, dated 20 Aug 2021. Also including 2D bar coding on outer shipping container and the unitized load. The contractor is responsible for application of special markings as discussed in the Military Standard regardless of whether specified in the contract or not. Special markings include, but are not limited to, shelf-life markings, structural markings, and transportation special handling markings.

(e) Hazardous Materials

(1) A hazardous material is defined as a substance which has been determined by the Department of Transportation to be capable of posing an unreasonable risk to health, safety, and property when transported in commerce and which has been so designated. (This includes all items listed as hazardous in Title 49 CFR and other applicable modal regulations effective at the time of shipment.)

Ammunition and explosives (Hazard Class 1) are special cases and must be properly hazard classified and registered with the competent authority of the United States (Department of Transportation).

8 86

Name of Offeror or Contractor:

PIIN/SIIN MOD/AMD

(2) Packaging and marking for hazardous material shall comply with the requirements for the mode of transport and the applicable performance packaging contained in the following document: Code of Federal Regulations (CFR) Title 49.

(f) Heat Treatment and Marking of Wood Packaging Materials

(1) In accordance with the requirements of the International Standards for Phytosanitary Measures (ISPM) 15, the following commercial heat treatment process has been approved by the American Lumber Standards Committee (ALSC) and is required for all Wood Packaging

Material (WPM). Boxes/pallets and any wood used as inner packaging made of non-manufactured wood shall be heat-treated. All WPM shall be constructed from heat treated (treated to 56 degrees Celsius -core temperature- for 30 minutes) lumber and certified by an agency accredited by the ALSC in accordance with Wood Packaging Material Policy and Wood Packaging Material Enforcement Regulations (see URL:

http//www.alsc.org). The box/pallet manufacturer and the manufacturer of wood used as inner packaging shall ensure traceability to the original source of heat treatment marking. Each box/pallet shall be marked to show the conformance to the International Plant Protection

Convention Standard. The quality mark shall be placed on both ends of the outer packaging, between the end cleats or end battens. Pallet markings shall be applied to the stringer or block on diagonally opposite sides or ends of the pallet and be contrasting and clearly visible. All dunnage lumber used in configuring and/or securing the load shall also comply with ISPM-15 and be marked with an ALSC approved dunnage stamp on opposite surfaces. Failure to comply with the requirements of this restriction may result in refusal, destruction, or treatment of materials at the point of entry. Foreign manufacturers shall have the heat treatment and marking of non-manufactured wood products verified in accordance with the ISPM-15 compliance program.

(g) Quality Assurance

(1) The contractor is responsible for establishing a quality system. Full consideration to examinations, inspections, and tests will be given to ensure the acceptability of the commercial package.

*** END OF NARRATIVE D0001 ***

9 86

Name of Offeror or Contractor:

PIIN/SIIN MOD/AMD

SECTION E - INSPECTION AND ACCEPTANCE

This document incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:

For FAR clauses: https://www.acquisition.gov/

For DFARS clauses: https://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html

If the clause requires additional or unique information, then that information is provided immediately after the clause title.

Regulatory Cite Title Date Regulatory Cite Title Date _______________ ______________________________________________________________________ ____________ _______________ ______________________________________________________________________ ____________

E-1 52.246-2 INSPECTION OF SUPPLIES--FIXED-PRICE AUG/1996

E-2 52.246-16 RESPONSIBILITY FOR SUPPLIES APR/1984

E-3 52.246-11 HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT DEC/2014

(a) The contractor shall comply with the higher-level quality standard(s) listed below.

ISO 9001:2015; only design/development exclusions permitted.

(b) The contractor shall include applicable requirements of the higher-level quality standard(s) listed in paragraph (a) of this clause and the requirement to flow down such standards, as applicable, to lower-tier subcontracts in--

(1) Any subcontract for critical and complex items (see 46.203(b) and (c)); or

(2) When the technical requirements of a subcontract require--

(i) Control of such things as design, work operations, in-process control, testing and inspection; or

(ii) Attention to such factors as organization, planning, work instructions, documentation control, and advanced metrology.

(End of clause)

E-4 MIL-STD-1916 ____________

The Department of Defense (DoD) Preferred Methods for this Acceptance of Product, MIL-STD-1916, shall be used for this procurement action. All references to MIL-STD-105, MIL-STD-414, MIL-STD-1235, and ANSI Z1.4 appearing in the Technical Data Package (TDP) are replaced by MIL-STD-1916. Verification Levels (VL) shall replace AQLs and shall be VL IV for major characteristics and VL II for minor characteristics.

E-5 STATISTICAL PROCESS CONTROL ___________________________

Part I - General Statistical Process Control Requirements_________________________________________________________

(a) In addition to the quality requirements of the technical data package, the contractor shall implement Statistical Process Control

(SPC) in accordance with a Government-accepted SPC Program Plan. Control chart techniques shall be in accordance with the American

National Standards Institute (ANSI) B1, B2 and B3. Alternate SPC charting methods may be proposed and submitted to the Government for review.

(b) The SPC Program Plan developed by the contractor shall consist of a general plan and a detailed plan. The plans shall be structured as delineated on the Data Item Description referenced in the DD Form 1423. The general and the detailed plans shall be submitted to the

Government for review per DD Form 1423 requirements. Notification by the Government of acceptance or nonacceptance of the plans shall be provided in accordance with the timeframes specified on the DD Form 1423. Once a general plan for a facility has been approved by this

Command, the approval remains in effect for subsequent contracts as long as the contractual requirements remain substantially unchanged from contract to contract. Therefore, resubmission of a previously accepted general SPC plan is not required if current SPC contract requirements and Data Item Description (DID) requirements are fulfilled. If this Command has previously accepted the general SPC plan under essentially the same SPC contractual requirements, so indicate by providing the contracting officer with the following information:

Date of Acceptance ______________

Contract Number(s) ____________________________

10 86

Name of Offeror or Contractor:

PIIN/SIIN MOD/AMD

(c) The contractor is responsible for updating the general plan to current SPC contractual requirements. If errors or omissions are encountered in a previously accepted SPC general plan, opportunities for improvement will be identified by the Government, and corrective action shall be accomplished by the contractor.

(d) A milestone schedule will be submitted for those facilities who do not have, or have never had, a fully implemented SPC program and will not have a fully operational SPC program once production is initiated. The milestones shall provide a time phased schedule of all efforts planned relative to implementation of an SPC program acceptable to the Government. A milestone schedule shall include implementation start and complete dates for those SPC subjects addressed in the Statistical Process Control requirement located in Part

II of this section. The milestone schedule shall only include those actions that cannot be accomplished prior to first article or the initiation of production, if a first article is not required. Milestones shall be developed for each commodity identified for SPC application. Milestones shall be submitted through the Government Quality Assurance Representative to the contracting officer for review and acceptance. Any deviations from the accepted milestones, to include justification for such deviations, shall be resubmitted through the same channels for review. The Government reserves the right to disapprove any changes to the previously accepted milestones.

Notification by the Government of the acceptance or nonacceptance of the milestones shall be furnished to the contractor by the contracting officer.

(e) The contractor shall review all process and operation parameters for possible application of SPC techniques. This review shall include processes and operations under the control of the prime contractor and those under the control of subcontractor or vendor facilities. A written justification shall be included in the detailed plan for each process and operation parameter that controls or influences characteristics identified as critical, special, or major which have been deemed impractical for the application of SPC techniques. A pamphlet on application of SPC for short production runs is available through the contracting officer.

(f) Statistical evidence in the form of control charts shall be prepared and maintained for each process or operation parameter identified in the detailed plan. These charts shall identify all corrective actions taken on statistical signal. During production runs, control charts shall be maintained in such a manner to assure product is traceable to the control charts. At the conclusion of the production run, a collection of charts traceable to the product, shall be maintained for a minimum of 3 years. The control charts shall be provided to the Government for review at any time upon request.

(g) When the process or operation parameter under control has demonstrated both stability and capability, the contractor may request, in writing, through Administrative Contracting Officer (ACO) and Procuring Contracting Officer (PCO) channels to the Product Assurance and

Test Directorate, that acceptance inspection or testing performed in accordance with contract requirements be reduced or eliminated.

Upon approval by the CO, acceptance shall then be based upon the accepted SPC plan, procedures, practices and the control charts.

(h) The Government will not consider requests for reduction or elimination of 100% acceptance inspection and testing of if any one of the following conditions exist:

(1) The existing process currently utilizes a fully automated, cost effective, and sufficiently reliable method of 100% acceptance inspection or testing for an attribute-type critical parameter or characteristic.

(2) The contractor utilizes attribute SPC control chart methods for the critical parameter or characteristic.

(3) The critical parameter or characteristic is a first order, single point safety failure mode (nonconformance of the critical parameter or characteristic in and of itself would cause a catastrophic failure).

(i) The Government will only consider reduction or elimination of the 100% acceptance inspection or test requirement for other critical parameters or characteristics if either of the following conditions are met:

(1) The process is in a state of statistical control utilizing variable control chart methods for the critical parameter or characteristic under control and the process performance index (Cpk) is at least 2.0. The contractor shall maintain objective quality evidence through periodic audits that the process performance index is being maintained for each production delivery.

(2) The critical parameter or characteristic is conclusively shown to be completely controlled by one or more process or operation parameters earlier in the process, and those parameters are in a state of statistical control utilizing variable data, and the product of the probability of the conformance for each earlier parameter associated to the critical characteristic is better than or equal to a value equivalent to that provided by a Cpk of at least 2.0. The contractor shall maintain objective quality evidence through periodic audits that the process performance indexes are being maintained for each production delivery.

(j) For characteristics other than critical, requests for reduction or elimination of acceptance inspection and testing shall be considered when the process performance index is greater than or equal to a Cpk of 1.33 for variables data. Requests shall be considered for attributes data when the percent beyond the specification limits is less than or equal to .003 (Cpk=1.33).

(k) Process or operation parameters under reduced or eliminated inspection or testing that undergo a break in production less than 6 months in length, may continue to operate under reduced or eliminated inspection or testing provided there has been no degradation below a Cpk of 1.33 (2.0 for criticals). Any break in production greater than 6 months shall require resubmission of the request for reduction

11 86

Name of Offeror or Contractor:

PIIN/SIIN MOD/AMD

or elimination of inspection or testing through the same channels cited in paragraph (g) above.

(1) Not used.

(m) Immediately following a change to a process or operation parameter under reduced or eliminated inspection, the process capability

(Cp) or process performance indexes (Cpk) shall be recalculated and documented for variable data; the grand average fraction defective shall be recalculated for attribute data. If any of these values have deteriorated, immediate notification shall be made to the

Government along with the associated documentation. Return to original inspection and test requirements may be imposed as stipulated in paragraph (n) below.

(n) The Government reserves the right to withdraw authorization to reduce or eliminate final acceptance inspection or testing and direct the contractor to return to original contract inspection or test procedures at any indication of loss of process control or deterioration of quality.

Part II - Detailed Requirements Pertaining to Plan Submittal____________________________________________________________

In accordance with DD Form 1423 and Part I of this section, the following supplemental information shall be considered and used when designing your general and detailed SPC plans.

1.0 General Management Plan: This section shall define management's SPC responsibilities and involvement and shall include management's _______________________ commitment to continuous process improvement. The plan shall embrace a total commitment to quality and shall be capable of standing on its own merit.

1.1 Policy/Scope: Describe the contractor's policy for applying SPC, including goals and management commitment to SPC.

1.2 Applicable Document: List documents that are the basis for the contractor's SPC program (i.e., ANSI standard, textbooks, Government documents).

1.3 SPC Management Structure: Define the SPC management structure within the organization. Identify and include interrelationships of all departments involved in SPC (i.e., Production, Quality, Engineering, Purchasing, etc. Identify by job title or position all key personnel within departments involved in the application of SPC. Describe which functions are performed by key personnel and when these functions are performed (i.e., include personnel responsible for performing inspections/audits, charting and interpreting data;

personnel responsible for determining, initiating and implementing corrective action upon detecting assignable causes, etc.)

1.4 SPC Training: Identify by job title or position the primary individual responsible for overseeing that SPC training is accomplished.

Describe the qualification program required and in use for all personnel utilizing SPC techniques, including the qualification of trainers. Identify who is to be trained and the type, extent and length of such training (i.e., on-the-job, classroom, etc.). Identify when refresher training is required and how personnel using SPC techniques are monitored.

1.5 Manufacturing Controls: Identify the criteria for performing SPC gage capability studies and describe how and when these studies are applied. Repeatability and accuracy of gages should be addressed.

1.6 Determination of SPC Use: Describe how the process/operation parameters are determined appropriate for SPC application and explain what actions are taken if SPC is not deemed appropriate for critical, special and major process/operation parameters (i.e., Pareto analysis; analysis of characteristics with tight tolerances, etc.)

1.7 Process Stability and Capability:

(a) Identify the criteria for performing process capability studies and describe how and when these studies are applied. Describe how the process capability index is calculated and include the frequency of these calculations. Describe what actions are taken as a result of each process capability study. Describe the contractor's methodologies when process capability is for variable and attribute data. To determine a capable process, the process/operation parameters shall meet the following requirements:

(1) Variable Data. Process capability (Cp) shall be determined. Process performance index shall be greater than or equal to 1.33

(Cpk). For critical parameters/characteristics, the process performance index shall be greater than or equal to 2.0 (Cpk).

(2) Attribute Data: Process capability/performance shall be the percent beyond the upper/lower specification limit less than or equal to .003 percent (Cpk=1.33).

(b) Describe what actions will be taken if process/operation is sub-marginal or marginal. (Cpk less than 1.33 or 2.0 for criticals) or grand average fraction defective is greater than .003 percent).

(c) Include analysis of statistical distributions and define all formulas and symbology utilized.

1.8 Control Chart Policy:

12 86

Name of Offeror or Contractor:

PIIN/SIIN MOD/AMD

(a) Type of charts to be used (i.e., x bar/R x bar/S, etc.) and rationale for use; the criteria for selection of sample size, frequency of sampling and rational subgroups.

(b) Procedures for establishing and updating control limits, including frequency of adjustments.

(c) Criteria for determining out-of-control conditions (i.e., trends, points beyond control limits, etc.) and the corrective action taken; to include failure analysis when the process is unstable or when nonconforming product has resulted from unstable processes.

Illustrate out-of-control tests.

(d) Describe the method of recording pertinent facts on control charts such as changes in raw material, machines, manufacturing methods and environment, and corrective actions taken and describe how control charts are traceable to the product.

1.9 Vendor/Subcontractor Purchase Controls: Identify whether suppliers are required to utilize SPC and describe the extent the vendor's policies and procedures are consistent with in-house procedures of the prime contractor. Describe the following: methods utilized to determine that suppliers have adequate controls to assure defective product is not produced and delivered; the system utilized to audit suppliers, what will be audited and how often; what action will be taken when out-of-control conditions exist at subcontractor/vendor facilities.

1.10 SPC Audit System: At a minimum, the contractor's SPC Audit System shall consist of auditing compliance with the planned arrangements specified in the general and detailed SPC plans followed by a review and analysis of the outcome to include implementation of necessary corrective action.

1.11 SPC Records: Identify various records to be used in support of SPC and describe their use. Identify retention periods.

2.0 Detailed Plan: This section shall detail specific manufacturing process/operation parameters under control. _____________

2.1 Control of Process/Operation Parameters or Characteristics: Identify the following for each process/operation by name or characteristic under control:

(a) Identify process/operation by name or characteristic and provide rationale for selection; justification for non-selection if the parameter or characteristic is identified as critical, special and/or major.

(b) Describe how the characteristic is produced; the chain of events, type and number of machines involved, location of manufacturing facility, tolerances maintained, etc.

(c) Production and inspection machinery used. Include the production rate, number of shifts and length of shifts plus whether inspection is fully or semi-automatic or manual. If manual, identify the type of gages in use.

(d) Identify the type of charts to be maintained and whether the process/operation is performed in-house or subcontracted out;

identify facility/vendor where process/operation parameters are targeted for SPC.

2.2 Reduction or Elimination of Inspection/Test: The Procuring Contracting Officer (PCO) will accept submissions of requests for reduction or elimination of final acceptance inspection/testing when the SPC contract requirements are met. Each request shall contain and/or address the following: control charts documenting twenty (20) consecutive production shifts or more for the same process/operation parameter under control; type of control chart utilized; control chart limits and process average or grand average fraction defective (as applicable); definition of out-of-control condition and corrective actions taken during out-of-control conditions; specification and part number.

E-6 REWORK AND REPAIR OF NONCONFORMING MATERIAL ___________________________________________

(a) Rework and Repair are defined as follows:

(1) Rework - The reprocessing of nonconforming material to make it conform completely to the drawings, specifications or contract requirements.

(2) Repair - The reprocessing of nonconforming material in accordance with approved written procedures and operations to reduce, but not completely eliminate, the nonconformance. The purpose of repair is to bring nonconforming material into a usable condition. Repair is distinguished from rework in that the item after repair still does not completely conform to all of the applicable drawings, specifications or contract requirements.

(b) Rework procedures along with the associated inspection procedures shall be documented by the contractor and submitted to the

Government Quality Assurance Representative (QAR) for review prior to implementation. Rework procedures are subject to the QAR's disapproval.

13 86

Name of Offeror or Contractor:

PIIN/SIIN MOD/AMD

(c) Repair procedures shall be documented by the contractor and submitted on a Request for Variance (CDRL A011), DD Form 1694, to the contracting officer for review and written approval prior to implementation.

(d) Whenever the contractor submits a repair or rework procedure for Government review, the submission shall also include a description of the cause for the nonconformances and a description of the action taken or to be taken to prevent recurrence.

(e) The rework or repair procedure shall also contain a provision for reinspection which will take precedence over the Technical Data

Package requirements and shall, in addition, provide the Government assurance that the reworked or repaired items have met reprocessing requirements.

(f) Rework and repair is a supply chain flow-down requirement that applies to contractors and their suppliers, vendors or subcontractors.

E-7 DESTRUCTIVE TESTING ___________________

(a) All costs for destructive testing by the contractor and items destroyed by the Government are considered as being included in the contract unit price.

(b) Where destructive testing of items or components thereof is required by contract or specification, the number of items or components required to be destructively tested, whether destructively tested or not, shall be in addition to the quantity to the delivered to the

Government as set forth in the contract schedule.

(c) All pieces of the complete First Article shall be considered as destructively tested items unless specifically exempted by other provisions of this contract.

(d) The contractor shall not reuse any components from items used in a destructive test during First Article, lot acceptance in-process testing, unless specifically authorized by the contracting officer.

(e) The Government reserves the right to take title to all or any items or components described above. The Government may take title to all or any items or components upon notice to the contractor. The items or components of items to which the Government takes title shall be shipped in accordance with the contracting officer's instructions. Those items and components to which the Government does not obtain title shall be rendered inoperable and disposed of as scrap by the contractor.

*** END OF NARRATIVE E0001 ***

E-8 MEASUREMENT SYSTEM EVALUATION _____________________________

(a) Definitions. This paragraph defines specific terms utilized throughout the rest of this section and in the accompanying Contract

Data Requirements List…