Q A - W50S9H26QA034 - ACS TENT - 8.28.2026.pdf

W50S9H26QA034 – SUPPLY AND INSTALLATION OF 80 X 112 TENT STRUCTURE

QUESTIONS AND ANSWERS

Q1. Could you please con�irm whether the speci�ications listed in the requirement are mandatory and must be met exactly, or whether an equivalent tent system with minor differences in design, materials, dimensions, or technical speci�ications may be offered, provided it meets or exceeds the required performance and functional needs?

A1. Provided required performance and functional needs are met or exceeded, equivalent systems may be offered for consideration.

Q2. Please also con�irm whether the 80' x 112' dimensions are �irm requirements or whether a closely comparable size would be considered.

A2. Closely comparable sizes will be considered provided they �it within the con�ines of the area where the structure will be installed.

Q3. Project Completion Date - What is the required completion date for the project?

A3. Flexible contingent on contract award, lead time for material acquisition, mission prioritization, and environmental conditions.

Q4. Site Access - What are the permitted hours for site access and installation?

A4. Core site hours will be M-F, 0700-1600, with consideration given to �lexing based on the needs of the government and on a case by case basis.

Q5. Access/Security Requirements - Are there any access restrictions, background checks, badges, or other security requirements for contractor personnel? If so, please provide details.

A5.

1. No one will be allowed access to the facility without prior arrangement.

Personnel are not allowed entry to any restricted access areas once on base. Access is allowed “ONLY” in areas designated to conduct work on this project.

2. All vehicles and personnel are subject to search at the discretion of base security personnel.

3. Personnel who require access to the base shall have a valid current picture

I.D. To be granted access on the Entry Access Listing (EAL) the contractor shall provide the full name (including first, middle and last name), valid Driver’s license number and Date of Birth for each person requiring entry.

EAL information must be sent at least three (3) business days prior to scheduled arrival for proper processing.

4. Volk Field CRTC is a secure facility and will utilize the aforementioned information of personnel to conduct a background check prior to commencement of work.

Q6. Wind and Snow Load Criteria - Could you please con�irm the applicable wind and snow load design criteria/code? Our vendor has referenced the attached ASCE Design Hazards Report.

Q6a. Is ASCE/SEI 7-16 Risk Category I acceptable, or is another code/risk category or site-speci�ic criteria required?

A6. ASCE/SEI 7-16 Risk Category 1 is acceptable when coupled with Northern Zone snow loads.

Q7. Existing Concrete Pad - Is information available regarding the existing concrete pad, including its age, thickness, composition, reinforcement, design drawings, concrete strength, or load-bearing capacity?

Q7. As-builts are not available. 4000 PSI concrete with mesh 1# �ibers was speci�ied when built. Site visit may help answer further.

Q8. Anchoring / Additional Piers - Based on the SOW requirement for an engineered anchoring system, our vendor anticipates that individual concrete piers may be required at each truss location and end-wall upright.

Q8a. Would the installation of additional piers be permitted if determined necessary by the contractor's engineer?

A8. The intent is not to have permanently installed piers as anchor points as the structure is not meant to me a permanent, real property facility.

Q9. Fabric Access Doors – End-Wall Openings - The SOW speci�ies vertical accordion-style fabric doors on both the sidewalls and end walls. Our vendor advises that fabric doors are generally limited to approximately 18 ft. in width, while the end-wall openings are approximately 50 ft.

Q9a. Could the Government please provide guidance on the acceptable door type/style for the larger 50-ft. openings so the vendor can include appropriate pricing?

A9. The intent is to have the ends or the structure able to be opened for the placement and removal of equipment as well as providing maximum air�low through the structure in summer months. Multiple openings to achieve the maximized open-end space may be permissible but preference will be given to a single opening solution.

Q10. 16-Ft. Side Door - For the speci�ied 16-ft. side entrance, the vendor advises that the door width may be limited to 14 ft. based on the proposed truss spacing and structural requirements.

Q10a. Would a 14-ft. fabric door be acceptable, or must the full 16-ft. opening be maintained? If 16 ft. is required, please advise whether an alternative structural con�iguration would be acceptable.

A10. A 14’ fabric door would be acceptable if the edges of the 14’ opening fall within the 16’ gate opening in the existing fence.

Q11. Existing Fence / Construction Access - Will the existing fence remain in place during construction? If so, could you provide the approximate fence dimensions and con�irm whether suf�icient access will be available for cranes, trucks, and other installation equipment?

Q11a. If necessary for installation, would the contractor be permitted to temporarily remove or modify portions of the fence?

A11. The intent is for the fencing to remain in place during construction but if the fencing is reinstalled to its original condition, temporary removal or temporary modi�ication may be permissible. Adjacent parking lot access should provide ample space and access for trucks, cranes, and other installation equipment.

Q12. Can you provide the concrete pad foundation design/engineering layout?

A12. See Q7/A7.

Q13. Should I include special wage rates in the labor portion?

A13. Special wage rates are not required for the labor portion of this requirement. This is being solicited as a commodity with installation.

Q14. Will you move the obstacles and/or fencing during the installation of our building?

A14. See Q/A11. Additionally, the intent is to have light poles removed prior to installation.

Q15. Our workmanship warranty is 1-year. Is this acceptable?

A15. Workmanship warranty, yes. Will the structural warranty of the installed solution carry a greater warranty?

Q16. Is it possible to send an aerial photo of where you plan to place the building?

A16. An aerial photo was provided with the original solicitation documentation labeled Rough Sat Overview.

Q17. Where on site is this building going exactly?

A17. Within the fenced in compound as shown in the solicitation photos.

Q18. How much space is available between the edge of the slab and the existing Fence.

A18. South side: ~30”, West side: <4”

Q19. What are the existing conditions of the slab – thickness, rebar etc.

A19. See Q7/A7.

Q20. Would a 25-foot sidewall height be acceptable?

A20. No

Q21. Would a 29 oz white fabric (canvas) be acceptable for the structure?

A21. White is not a preferable color but as long as the 29oz canvas fabric meets the requirements in the SOW, it would be acceptable.

Q22. The speci�ications mention three (3) personnel/man doors. Please con�irm the required dimensions for each door.

A22. 36”- 48” wide x 84”-96” tall.

Q23. What is the required project completion date? (UPDATED 8.28.2026)

A23. Estimated to be completed by 15 December as stated in solicitation.

However, the Government understands that potential winter conditions may delay performance upon which it may not be completed by 15 December. The Government would issue a modi�ication extending the completion date to any resulting contract.

Q24. What are the site access hours for construction?

A24. See Q4/A4

Q25. Are there any site access restrictions, security requirements, or background checks for personnel? If so, please provide the details.

A25. See Q5/A5

Q26. Please con�irm the required wind load and snow load design criteria (or applicable building code/design standard) for the structure.

A26. Structure will be rated for northern tier Air Force Base snow load and climate conditions

Q27. Can you provide additional information regarding the existing concrete pad, including its:

• Age – A27. Built ~ 2015

• Thickness

• Reinforcement – A27.Mesh #1 Fibers

• Concrete strength (if available) – A2. 7 4000psi

• Any existing drawings or design information

Q28. The speci�ication states that the structure shall be anchored to the existing concrete pad.

Based on our preliminary review, it may be necessary to install individual concrete piers at each truss location and end-wall upright. Please con�irm whether this would be permitted if determined necessary by the engineer.

A28. See Q8/A8

Q29. We require additional clari�ication regarding the fabric access doors:

• The speci�ications call for vertical accordion-style fabric doors on both the sidewalls and end walls.

• Fabric doors are generally limited to approximately 18 feet in width. Since the end-wall openings are 50 feet wide, please advise what type of door system you would like us to price for these larger openings.

A29. See Q9/A9

Q30. For the 16-foot side access door, our standard fabric door system requires the door width to be approximately 2 feet less than the truss spacing. Under the proposed design, the maximum door width would be 14 feet. Would a 14-foot-wide door be acceptable?

• If not, we can evaluate a modi�ied structural bay arrangement with our engineer to accommodate a wider opening.

A30. See Q10/A10

Q31. Will the existing fence remain in place during construction, or can it be temporarily removed? Please provide the fence dimensions and any access limitations, as exterior access around the building is required during installation.

A31. See Q11/A11

Q32. Please provide additional information regarding crane access, including available staging and setup locations. The trusses will require crane installation, and adequate access is necessary for safe erection.

A32. Crane access as well as staging and setup locations are available as the installation site is adjacent to a parking lot that will be cleared for installation.

CURRENT AS OF 12 AUGUST 2026

Q33. Maximum structure height. A20 states that a 25 foot sidewall height is not acceptable.

The SOW sets a 12 foot minimum interior clearance but no maximum. What is the maximum permissible overall height above grade at this location, measured at the peak?

Arched truss pro�iles that satisfy the 12 foot clearance carry peak heights in the 36 to 40 foot range, so offerors need the ceiling to select a compliant pro�ile.

A33. The selected pro�ile should be the lowest feasible peak height designed to still meet snow load and wind requirements.

Q34. Exact pad dimensions. Please provide the measured length and width of the existing concrete pad. A18 gives roughly 30 inches of clearance on the south side and under 4 inches on the west, which makes the usable width the controlling dimension. Base plate spread on an 80 foot clear span structure typically runs several inches wider than the nominal span, so a nominal 80 foot pad may not accept a nominal 80 foot building.

A34. The approximate edge to edge workable space within the fenced in area is 83’x116’.

Q35. Pad thickness. Q27 asked for thickness along with age, reinforcement, and strength.

The response addressed the other three but thickness was left blank. What is the slab thickness?

A35. The original PO speci�ied six inches of concrete but as-builts are not available nor have core samples been taken to ensure uniformity throughout.

Q36. Anchoring remedy if the pad is inadequate. A8 states that permanently installed piers are not the intent because the structure is not meant to be real property. The SOW also requires the contractor to verify pad suitability and propose corrective measures if required. If the offeror's engineer determines the existing slab cannot develop the required uplift capacity, what remedy does the Government contemplate? Speci�ically, would a ballasted or surface mounted anchoring system be acceptable, and would corrective work be handled by contract modi�ication rather than absorbed under the �irm �ixed price?

A36. A ballasted or surface mounted anchoring system would be acceptable.

Corrective work will be analyzed on a case-by-case basis but the contractor should assume the mounting solution will be included under the �irm �ixed price.

Q37. Design load values. A6 cites ASCE/SEI 7-16 Risk Category I with Northern Zone snow loads and A26 cites northern tier Air Force Base conditions. Please con�irm the speci�ic values engineers should design to: ground snow load in pounds per square foot, basic wind speed in miles per hour, and exposure category for the site. These �igures drive steel weight and price, and different vendors are currently assuming different numbers.

A37. Risk Category 1 is acceptable with a snow load of at least 43 lb/ft2 and basic wind speed of 100 mph

Q38. Completion schedule. Section F establishes delivery within 90 calendar days of award and an installation period of performance of 15 September to 15 December 2026. A23 states completion within FY27 contingent on award and material lead time. Will an amendment be issued revising Section F to match A23? Absent an amendment, Section F governs at award and any offer built on the FY27 answer would be nonconforming on day one.

A.38 At the time of the solicitation release as well as of today, the Government remains committed to awarding a contract and performance to start as stated on 15 Sept 2026. That said, due to various circumstances and winter weather, there is a likelihood that performance would not be completed by the 15th of December. That said, a modi�ication would likely be issued to extend the completion date of the contract to allow for the winter exclusion. The Government rejects the notion of non-conforming on day one.

Q39. Warranty minimums. The SOW requires a minimum 20-year fabric warranty and a minimum 10-year structural warranty. A15 accepted a 1-year workmanship warranty and then posed a question back to the offeror. Please con�irm that the 20 year fabric and 10-year structural minimums remain mandatory, and that the 1-year term applies only to installation workmanship.

A39. Con�irmed 20-year fabric and 10-year structural, 1 year on workmanship

Q40. Nonmanufacturer rule. This requirement is a total small business set-aside under NAICS 332311, a manufacturing code, and several of the quali�ied engineered fabric structure manufacturers in this market fabricate outside the United States. Does the Government intend the nonmanufacturer rule at 13 CFR 121.406(b) to apply, and is the Contracting Of�icer aware of an applicable SBA class waiver for this NAICS or product service code? An early answer would let offerors direct sourcing effort appropriately.

A40. The non-manufacturing rule applies to this requirement, and a waiver has not been sought.

Q41. Can you �ind out the exact wind and snow load requirements for this project?

A41. See A37

Current as of 8.28.2026