Pre-Bid Meeting Minutes W50S9C21B0004 2021 Consolidated Construction.pdf

NATIONAL GUARD BUREAU

UNITED STATES PROPERTY AND FISCAL OFFICE OF VERMONT

789 VERMONT NATIONAL GUARD ROAD

COLCHESTER, VERMONT 05446-3099

NGVT-PFO-PC 13 Aug 2021

MEMORANDUM FOR RECORD

SUBJECT: MINUTES OF PRE-BID CONFERENCE AND SITE VISIT, SOLICITATION

W50S9C-21-B-0004, 2021 Consolidated Construction

13 Aug 2021 / Start 10:00 A.M. / Complete 11:50 A.M.

1. The list of contractors attending the meeting provided on the attached sign-in sheet.

2. Government personnel attendance is on the bottom of the sign-in sheet.

3. Mr. James A. Belaski, Contracting Officer, provided a power point slide presentation on the solicitation to all attendees. 2d Lt Dayton Brown, Civil Engineering Technician, provided an overview of the project.

4. Mr. Belaski informed attendees that the Attendance Roster, Power Point slide presentation, and an on-going list of Question and Answers (Q&A) will be uploaded to SAM.gov for access by all.

5. Mr. Belaski informed the group that the (Q&A) will be updated periodically at SAM.gov and they should check frequently for updates. The final version will be incorporated by Addendum into the solicitation.

6. The group then completed a site walk of the project to review existing conditions.

7. The pre-bid conference and site visit concluded at 11:50 AM.

JAMES A. BELASKI

CONTRACTING OFFICER

Attachments:

Attendance Roster Power Point Slides

Company Last Name First Name Phone Wright & Morrissey, Inc. Young Doug 802-363-8474

K.R. Adams, Inc. Adams Matthew 802 893 1511

A. Cooper Mechanical, Inc. Myers Ray 802-655-9191

Stewart Construction, Inc. Moore William 802-279-0500

Stewart Construction, Inc. Geyer Kim 802-279-0500

Sheetmetal Specialists in HVAC, Inc. Laurie David 802-863-9577

Alpha Electric, Inc. Acker Robert 802-324-7712

NECCO, Inc. Waite Scott

Government Personnel

Contracting Officer Belaski James 802-338-3186

Base Civil Engineering Brown Dayton 802-660-5336

2021 Consolidated Construction Projects Pre-Bid & Site Visit Attendance - 13 Aug 2021

W50S9C21B0004

158th Fighter Wing

Please Sign In

W50S9C-21-B-0004

2021 Consolidated Construction

Pre-Bid August 13, 2021

10:00 AM

158th FW, South Burlington, VT

INTRODUCTION

Contracting

• Mr. James A. Belaski – Contracting Officer

• TSgt Randy A. Brittingham – Contracting Officer/Contract Specialist

Contracting Officer Representative (COR)

• 2d Lt Dayton D. Brown – Civil Engineering Technician

• Maj Mathew W. Lehman – Deputy Base Civil Engineer

Pre Bid Discussions

• Solicitation Section 00100 4.5

• Information provided at this conference or site visit shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

• Bottom Line – No matter what is discussed or said, provide bid based - on plans, specifications, addendums, and written documents only.

SCOPE OF CONTRACT

• Magnitude - $250,000 - $500,000

• One Firm-Fixed Price Contract will be awarded

• FAR 52.216-1

• Small Business Set-Aside

• NAICS Code 236220; Small Business Size $39.5M

• Period of Performance – 365 Days after Notice to

Proceed.

• Registered in SAM – Interested offerors must be registered. Go to https://www.sam.gov to register.

You will need your DUNS number.

https://www.sam.gov/

SOLICITATION, PLANS &

SPECIFICATIONS

• On the Web – www.sam.gov

• Solicitation

• Exhibits

• Questions & Answers Document

• Amendments

• Check Regularly http://www.fbo.gov/

Section 00010 Contract Line Items (CLINS)

• 0001 Base Bid 2021 Consolidated Construction

• CURZ192314 B312 Vehicle Lift Concrete Repair

• CURZ192315 Secure DFAC Opening

• CURZ202310 MUNS IDS Infrastructure

• CURZ212303 Base Roads & Parking Lot Repainting

• CURZ212306 B140 Radio Room HVAC Repair

• CURZ212308 Repair Base Hydrants

• 0002 OPTION 1 Base Pavement Repairs

• CURZ212302 Base Pavement Repairs

• 0003 OPTION 2 B131 Gutter

• CURZ212319 B131 Gutter

• 0004 OPTION 3 B150 Lights and Outlets

• CURZ212320 B150 Lights and Outlets

• 0005 OPTION 4 B160 Fire Rated OH Door

• CURZ212321 B160 Fire Rated Overhead Door

Replacement

Helpful Hints

• Only provide price information for each CLIN.

• Do not write explanations, exceptions, qualifications on the bid. This could result in rejection of the bid.

When in doubt.….submit a question

Offer (Bid) Guarantee

• Solicitation Item 13 B

• An Offer Guarantee “is” Required

• FAR 52.228-1 Bid Guarantee (SEP 1996)

• shall be 20% of the bid price or $3 Million whichever is less

Period of Performance

52.211-10 Commencement, Prosecution, and Completion of Work (Apr 1984)

The Contractor shall be required to (a) commence work under this contract within 30 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 365 calendar days for all work including all exercised options. The time stated for completion shall include final cleanup of the premises.

Period of Performance

Projected Timeline

• Bid Opening – Currently 27 August 2021

• Contract Award – Late Sept 2021

• Performance & Payment Bonds Approval – Early October

• Pre-Performance Conference / NTP – Mid October

Liquidated Damages

• None on This Project

Questions

• SUBMIT YOUR QUESTIONS EARLY

• Questions must be Submitted as shown in Section 00100 Para 5. Email to:

james.a.belaski.civ@mail.mil and randy.brittingham.1@us.af.mil

• Subject Line: Solicitation No. W50S9C-21-B-0004

• Submit Questions no later than the 5th business day prior to bid due date.

• DO NOT contact Government Engineering or the Architect- Engineer – This will delay response time mailto:james.a.belaski.civ@mail.mil mailto:randy.brittingham.1@us.af.mil

Bid Due Date

• Bid Due Date: 27 August 2021, 2:00 PM Local Time

• Solicitation - Page 1 Block 13 a

• Bid Opening

• Solicitation Section 00100 Para 6

• Location:

Vermont Air National Guard Logistics Readiness Bldg 70 Room #230 45 NCO Drive South Burlington, VT 05403

• Fax or Email Proposals Will “NOT” be accepted

• Please Note Base Access Requirements in Para 6.

Complete Bid Package

• A complete bid package must contain:

(a) Offer, Standard Form (SF) 1442 pages 1 & 2 completed and signed

(b) Section 00010 Line Items- all items must be priced

(c) A valid Bid Bond. Standard Form 24.

(d) Section 00600, Representations and Certifications, completed and return only additional certifications found in this section. In addition, the offeror must have entered current and complete data within the past year in Online Representations and Certifications (ORCA), is https://sam.gov.

Complete Bid Package (cont)

• Section 00600 Representations and Certifications

• Please read carefully and complete as needed if you haven’t updated Reps & Certs recently at SAM.gov

• Make sure to find, and mark, the little blanks.

• Covered Telecommunication Equip or Services (New)

• 52.204-24 (OCT 2020)

• 52.204-26 (OCT 2020)

• 252.204-7007 (NOV 2020)

Complete Bid Package - continued

(e) When completing the “Offeror” portion of the SF 1442 (Blocks 14 – 20), an official having the authority to contractually bind the company must sign the SF 1442 in accordance with FAR 4.102. At least one of the SF 1442’s shall have an original signature.

(f) All amendments to the solicitation must be acknowledged.

(g) Mark the front of the envelope with the following: “BID No.

W50S9C-21-B-0004”, and the Name and Address of Bidder.

(See Block 13A of SF 1442 for required number of copies.)

Amendment - Page 1 Acknowledgement

Solicitation - Page 2 Acknowledgement of Amendments

Project Overview

2d Lt Dayton B. Brown

SITE VISIT

• Any Preliminary Questions?

• Security & Photo Procedures

• Let’s go to the site!