Pre-Bid Minutes - Attendance - Power Point Slides W50S9C20B0001.pdf

NATIONAL GUARD BUREAU

UNITED STATES PROPERTY AND FISCAL OFFICE OF VERMONT

789 VERMONT NATIONAL GUARD ROAD

COLCHESTER, VERMONT 05446-3099

NGVT-PFO-PC 12 June 2020

MEMORANDUM FOR RECORD

SUBJECT: MINUTES OF PRE-BID CONFERENCE AND SITE VISIT, SOLICITATION

W50S9C-20-B-0001, REPAIR ALTER MULTI-FACILITIES B180, B327 & B384

12 June 2020 / Start 10:10 A.M. / Complete 11:30 A.M.

1. The list of contractors attending the meeting is shown on the attached sign-in sheet.

The following Government representatives attend the subject meeting

Name Position Mr. James A. Belaski Contracting Officer Mr. Brian Dusablon Administrative Contracting Officer TSgt Randy Brittingham Contract Specialist TSgt Kristen Lucey Contract Specialist

MSgt Dayton Brown Engineering Specialist/COR Ms. Sherry Libby Smith Alvarez Sienkiewycz Architects P.C.

2. A power point slide presentation on the solicitation and project specifics was provided to all attendees. A copy of the power point presentation will be uploaded to Beta.Sam.Gov for access by all.

3. The group then completed a site walk to the project sites to review existing conditions.

4. The group was reminded to submit question in writing and check Beta.Sam.Gov frequently for updates and responses.

5. The pre-bid conference and site visit concluded at 11:30 AM.

JAMES A. BELASKI

CONTRACTING OFFICER

Attachments:

Attendance Roster Power Point Slides

Company Last Name First Name Phone A. Cooper Mechanical, Inc. Gardner Neil 802-355-1278 Alpha Electric Ewell Paul 802-658-2773 Benaka Borman Tim Bentley Builders LLC Leonard Gerry 401-295-2022 Bentley Builders LLC Parkes Hayden 401-295-2022 E.F. Wall & Associates Lord Jr. Robert 802-479-1013 E.F. Wall & Associates Markwell Bruce 802-479-1013 Farrington Construction Farrington Mark 802-985-8669 Farrington Construction Farrington Jack 802-985-8669 Farrington Construction Farrington David 802-985-8669 J & J Contractors Patel Kamleshbhai 508-380-3372 J & J Contractors Patel Bimal 508-380-3372 Kenneth R. Adams, Inc Adams Matthew 802-893-1511 L&N Interiors, Inc. Norman Brett MEI Electrical Contractors Inc. Gillespie Tim 802-988-9678 NECCO, Inc. Waite Scott Omega Electric Letourneau Keith 802-825-6685 Omega, Inc. Lalonde James Ouellette Plumbing & Heating Corp. Valley Neil 802-878-6004 Ouellette Plumbing & Heating Corp. Lawerence John 802-878-6004 P & S Construction Patel Dhawa 978-452-3782 Parker Excavation Dibiase David Peck Data Communications Rouche Paul 802-353-0881 Phelan Construction, LLC Phelan Teagan 978-296-3327 Phelan Construction, LLC Phelan Brett 978-296-3328 Phelan Construction, LLC Millea Dylan 978-296-3329 PowerCom Systems Brooks Jeff Pratt & Smith Stuart Jeff 802-893-1437 Sheetmetal Specialists Charland Jerry 802-863-9577 Stewart Construction, Inc. Triebel Lance 802-879-0500 Stewart Construction, Inc. Stewart Aaron 802-879-0500 Thomas Mechanical, Inc Thomas Scott 802-865-9119 Top Dog Painting,LLC Bent Stephen 802-318-3320 Wright & Morrisey Young Douglas Smith Alvarez Sienkiewycz, Arch P.C. Libby Sherry VTANG Civil Engineering Lehman Matthew 802-660-5336 VTANG Civil Engineering Brown Dayton 802-660-5336 VTANG Civil Engineering Day Chris 802-660-5336 VTARNG Contracting Belaski James 802-338-3186 VTANG Contracting Dusablon Brian 802-660-5361 VTANG Contracting Brittingham Randy 802-660-5361 VTANG Contracting Lucey Kristen 802-660-5361

Repair Multilpe Facilities, B180, B327, & B384 Site Visit Attendance - 12 Jun 2020

W50S9C20B0001

158th Fighter Wing

Please Sign In

W50S9C-20-B-0001

F-35 Repair Multiple Facilities

CURZ 182801 – F-35 Alter B-384 AME Storage CURZ 182803 – Alter B-327 Munitions Shop CURZ182804 – Alter B-180 Machine Shop

Pre-Bid June 12, 2020

10:00 AM

158th FW, South Burlington, VT

INTRODUCTION

• Mr. James A. Belaski – Contracting Officer

• Mr. Brian J. Dusablon - Administrative Contracting Officer

• TSgt Randy A. Brittingham – Contract Specialist

• MSgt Dayton D. Brown Jr. – Civil Engineering Technician/Contracting Officer Representative (COR)

• Ms. Sherry Libby - Smith Alvarez Sienkiewycz Architects P.C.

Pre Bid Discussions

• Solicitation Section 00100 4.5

• Information provided at this conference or site visit shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

• Bottom Line – No matter what is discussed or said, provide bid based - on plans, specifications, addendums, and written documents only.

SCOPE OF CONTRACT

• Magnitude - $1,000,000 - $5,000,000

• One Firm-Fixed Price Contract will be awarded

• FAR 52.216-1

• Small Business Set-Aside

• NAICS Code 236220; Small Business Size $39.5M

• Period of Performance – 365 Days after Notice to

Proceed.

• Registered in SAM – Interested offerors must be registered. Go to https://www.sam.gov to register.

You will need your DUNS number.

https://www.sam.gov/

SOLICITATION, PLANS &

SPECIFICATIONS

• On the Web – www.beta.sam.gov

• Solicitation

• Exhibits

• Questions & Answers Document

• Amendments

• Check Regularly http://www.fbo.gov/

Section 00010 Contract Line Items (CLINS)

• 0001 B-180 Machine Shop – Base Bid

• 0002 B-180 Machine Shop – Utilities

• 0003 B-180 Machine Shop – CMRA

• 0004 B-180 Machine Shop - Communications

• 2001 B-327 Munitions Shop – Base Bid

• 2002 B-327 Munitions Shop – HVAC

• 2003 B-327 Munitions Shop - CMRA

• 2004 B-327 Munitions Shop - Communications

• 3001 B-384 AME Storage – Base Bid

• 3001 B-384 AME Storage - CMRA

• 3001 B-384 AME Storage – Communications

Helpful Hints

• CMRA – Contract Manpower Reporting Act - If carried as part of general condition in base bid, and not separately priced, then please enter $0.00 for amount. DO NOT LEAVE BLANK.

• Only provide price information for each CLIN.

• Do not write explanations, exceptions, qualifications on the bid. This could result in rejection of the bid.

When in doubt.….submit a question

Offer (Bid) Guarantee

• Solicitation Item 13 B

• An Offer Guarantee “is” Required

• FAR 52.228-1 Bid Guarantee (SEP 1996)

• shall be 20% of the bid price or $3 Million whichever is less

Period of Performance

52.211-10 Commencement, Prosecution, and Completion of Work (Apr 1984)

The Contractor shall be required to (a) commence work under this contract within 30 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 365 calendar days for all work including all exercised options. The time stated for completion shall include final cleanup of the premises.

Period of Performance

Anticipated Timeline

• Bid Opening – Currently 2 July 2020

• Contract Award – Early August 2020

• Performance & Payment Bonds Approval – Mid August

• Pre-Performance Conference/NTP – Late August

Liquidated Damages

• Liquidated Damages Apply (Section 00700)

• FAR Clause 52.211-12

• Amount of $825.09 for each calendar day of delay until the work is completed or accepted.

• The Government will reduce liquidated damages by $478.55 (58%) upon completion of Bldg 180; reduce liquidated damages by $231.03 (28%) upon completion of Bldg 384; and reduce liquidated damages by $115.51 (14%) upon completion of Bldg 327.

Questions

• SUBMIT YOUR QUESTIONS EARLY

• Questions must be Submitted as shown in Section 00100 Para 5. Email to:

brian.j.dusablon.mil@mail.mil and randy.a.brittingham.mil@mail.mil

• Subject Line: Solicitation No. W50S9C-20-B-0001

• Submit Questions no later than the 5th day prior to bid due date.

• DO NOT contact Government Engineering or the Architect- Engineer – This will delay response time mailto:brian.j.dusablon.mil@mail.mil mailto:randy.a.brittingham.mil@mail.mil

Bid Due Date

• Bid Due Date: July 2, 2020, 2:00 PM Local Time

• Solicitation - Page 1 Block 13 a

• Bid Opening

• Solicitation Section 00100 Para 6

• Location:

Vermont Air National Guard Logistics Readiness Bldg 70 Room #230 45 NCO Drive South Burlington, VT 05403

• Fax or Email Proposals Will “NOT” be accepted

• Please Note Base Access Requirements in Para 6.

Complete Bid Package

• A complete bid package must contain:

(a) Offer, Standard Form (SF) 1442 pages 1 & 2 completed and signed

(b) Section 00010 Line Items- all items must be priced

(c) A valid Bid Bond. Standard Form 24.

(d) Section 00600, Representations and Certifications, completed and return only additional certifications found in this section. In addition, the offeror must have entered current and complete data within the past year in Online Representations and Certifications (ORCA), is https://sam.gov.

Complete Bid Package - continued

(e) When completing the “Offeror” portion of the SF 1442 (Blocks 14 – 20), an official having the authority to contractually bind the company must sign the SF 1442 in accordance with FAR 4.102. At least one of the SF 1442’s shall have an original signature.

(f) All amendments to the solicitation must be acknowledged.

Amendment 0001 already issued

(g) Mark the front of the envelope with the following: “BID No.

W50S9C-20-B-0001”, and the Name and Address of Bidder.

(See Block 13A of SF 1442 for required number of copies.)

Amendment - Page 1 Acknowledgement

Solicitation - Page 2 Acknowledgement of Amendments

Architect - Engineer Project Review

Ms. Sherry Libby Smith Alvarez Sienkiewycz Architects, P.C.

• Project Overview

• B-180

• B-327

• B-384

Project Overview

SITE VISIT

• Any Preliminary Questions?

• Security & Photo Procedures

• Let’s go to the site!