Questions and Answers W50S9B26BA003.pdf

Questions and Answers W50S9B26BA003

1. Specification section 02 82 00 Asbestos Remediation, Section 1.3 Requirements states to remove ACM floor tile and black mastic located under carpet on the first and second floor, HVAC mastic, and transit panels. Please verify that these asbestos containing materials are to be abated and can a HAZMAT Report be provided?

ANSWER: No ACM on site as per client information. Remove from specification.

2. On the site visit, it was mentioned that the owner will move/relocate some of the furniture for the work to take place. Can you please clarify the extent of furniture removal?

ANSWER: Electronics will be relocated by government to prevent/minimize damage. Furniture in office areas will be consolidated to corners within the offices

3. Prime Contractor Staffing Question: Concerning single/dual/triple-hat requirements, clarify what the Prime Contractor staffing requirements are for the following positions: Superintendent, Project Manager, Site Safety and Health Officer, and Quality Assurance/Quality Control manager.

ANSWER: From COR’s perspective, SSHO and QA/QC duties can be dual hatted so long as project requirements are being sustained. Failure to meet project requirements will remove dual hat option.

4. Prime Contractor On-Site Presence

Question: Clarify on-site presence expectations for the Prime Contractor to staff the following positions on this project: Superintendent, Project Manager, Site Safety and Health Officer, and Quality Assurance/Quality Control manager.

ANSWER: From COR’s perspective, SSHO and QA/QC duties can be dual hatted so long as project requirements are being sustained. Failure to meet project requirements will remove dual hat option.

5. Qualified Fire Protection Engineer

Question: Confirm that a Qualified Fire Protection Engineer (QFPE) must be provided by the Prime Contractor and what efforts will be required by the QFPE this project (e.g., fire protection drawing reviews/approval, quantity of construction surveillance efforts, acceptance testing witness requirements, etc.).

ANSWER: QFPE must be provided by the contractor. Refer to specification 28 31 70 for QFPE efforts.

6. Commissioning

Question: Please clarify commissioning requirements, including whether a third-party Commissioning Authority (CxA) is required, minimum qualifications, witnessing requirements, documentation requirements, and final acceptance procedures.

ANSWER: Refer to specification 01 91 00.15 for commissioning requirements.

7. Commissioning Site Visits

Question: Confirm the total quantity of Commissioning Authority (CxA) site visits required for the entire contract, including post-award, construction, testing, acceptance, and warranty phases.

ANSWER: Refer to specification 01 91 00.15 for commissioning requirements.

8. Sustainability Reference: UFGS 01 33 29 – Sustainability Action Plan and Indoor Air Quality Plan.

Question: Confirm responsibility for completion of all Sustainability Action Plan requirements, High Performance Sustainable Building (HPSB) checklist requirements, energy analyses, Indoor Air Quality calculations, documentation, reporting, and final submissions. If these requirements are the responsibility of the Prime Contractor, please identify the minimum professional qualifications required to perform these services.

ANSWER: These requirements are for the contractor. There are no minimum qualifications to complete this work.

9. Environmental Manager

Reference: UFGS 01 57 19 – Submit Environmental Manager Qualifications to the Contracting Officer.

Question: Please identify the minimum acceptable qualifications for the Environmental Manager and clarify whether this position may be combined with another Prime Contractor staffing position.

ANSWER: The Environmental Manager must be trained to perform the duties outlined in UFGS 01 57 19 paragraph 1.6.4. The position may be combined with other staffing positions.

10. Temporary Systems Criteria

Question: Define acceptable temporary HVAC systems required during each phase of construction and identify the minimum temperature, humidity, and ventilation requirements that must be maintained in occupied areas throughout construction.

ANSWER: Server Rooms 122, 153 and 154 must be conditioned at all times, 68 degrees is acceptable as a set point. Server Rooms 122, 153 and 154 must be powered at all times. The rest of the building will be unoccupied during construction.

11. Temporary Cooling

Question: Is temporary cooling required during phased HVAC replacement? If so, identify the required performance criteria, monitoring requirements, occupied areas to be served, and allowable outage durations.

ANSWER: Server Rooms 122, 153 and 154 must be conditioned at all times, 68 degrees is acceptable as a set point.

12. Structural Rooftop Support

Question: Confirm the structural support and roof reinforcement requirements for all new rooftop mechanical equipment and identify whether any additional structural modifications beyond those shown in the contract documents will be required.

ANSWER: There is no structural work beyond what is shown on the construction document. The existing roof joist system was verified for the designed loads shown on this set of plans.

13. Electrical Outages

Question: Can outages occur during business hours? What are the approved shutdown windows? Can temporary feeders remain energized continuously?

ANSWER: Server Rooms 122, 153 and 154 must be power at all times. The rest of the building will be unoccupied during normal construction hours. Outages require notification but can occur during business hours so long as rooms 122, 153 and 154 remain energized.

14. Government-Furnished Equipment Question: Identify all Government-Furnished Equipment (GFE), Government-Furnished Information (GFI), Government-installed work, utility-provider work, and third-party contractor support anticipated for this project.

ANSWER: All scope for this project is Contractor Furnished.

15. Logistics

Question: Please identify contractor laydown areas, storage locations, crane staging areas, parking locations, delivery restrictions, and any limitations on after-hours or weekend access.

ANSWER: Contractor laydown area will be North East quadrant of the parking lot North East of the facility. This area should accommodate storage, crane and contractor parking. Delivery is restricted to duty hours from Monday-Friday 0700- 1600. Requests for after hours deliveries must be submitted 72 hours in advance and will be approved on a case by case basis.

16. Schedule

Question: Please confirm Government review durations for RFIs, submittals, controls shop drawings, and long-lead equipment requests, and identify whether early procurement of long-lead equipment is permitted prior to submittal approval.

ANSWER: Government review duration for submittals is typical at 14 days. RFI’s will have a 7 day review window.

17. Asbestos Abatement Responsibility

Question: Identify the party responsible for asbestos-containing material removal, abatement, disposal, testing, air monitoring, and clearance requirements for all identified ACM within the project area.

ANSWER: ACM is not anticipated to be disturbed within the scope of project. Any ACM encountered will be treated as a contract modification.

18. Abatement Schedule

Question: Will asbestos abatement be completed prior to contractor Notice to Proceed, or must the contractor coordinate and phase construction activities around existing ACM?

ANSWER: ACM is not anticipated to be disturbed within the scope of project. Any ACM encountered will be treated as a contract modification.

19. Hidden Conditions

Question: The hazardous materials survey excludes certain concealed and inaccessible areas. If hazardous materials are encountered in excluded areas, will associated testing, abatement, schedule impacts, and disposal costs be addressed through contract modification?

ANSWER: Yes.

20. Fire Alarm

Question: Does the Government currently maintain a contract with a Gamewell-FCI fire alarm service provider? If so, identify the provider and define the scope of support available to the contractor.

ANSWER: No current contract. All support is addressed via individual purchase requests.

21. Controls

Question: Does the Government currently maintain a contract with a Siemens or other controls service provider? If so, identify the provider and define the scope of support available to the contractor.

ANSWER: We do not currently maintain a contract.

22. Phasing Requirements

Question: Please define the required construction phasing sequence for HVAC, chilled water, controls, and kitchen exhaust replacement, and identify any areas that must remain continuously operational.

ANSWER: Server Rooms 122, 153 and 154 must be conditioned at all times, 68 degrees is acceptable as a set point. Server Rooms 122, 153 and 154 must be

23. Occupancy Restrictions

Question: Please identify any mission-critical, communications, operations, testing, or administrative spaces that require continuous HVAC service, after-hours work, or special scheduling restrictions.

ANSWER: ANSWER: Server Rooms 122, 153 and 154 must be conditioned at all times, 68 degrees is acceptable as a set point. Server Rooms 122, 153 and 154 must be powered at all times. The rest of the building will be unoccupied during

24. Building Occupancy During Construction

Question: Please confirm whether Facility 203 will remain occupied and operational during construction. If so, identify the occupied areas, required hours of operation, access restrictions, and any limitations on outages, shutdowns, noise, dust-generating work, or work affecting occupant comfort and facility operations.

ANSWER: Server Rooms 122, 153 and 154 must be conditioned at all times, 68 degrees is acceptable as a set point. Server Rooms 122, 153 and 154 must be

25. Honeywell Controls Integration

Question: The solicitation identifies Honeywell DDC controls. Please confirm whether programming, graphics, licensing, database modifications, integration, startup, and commissioning must be performed by an authorized Honeywell representative and identify the authorized provider.

ANSWER: The solicitation identifies Honeywell DDC, we are unable to identify the provider but they must be an authorized Honeywell representative.

26. Roof Warranty

Question: Please provide information regarding any existing roof warranty and identify requirements, approved contractors, inspections, or procedures necessary to preserve warranty coverage for new rooftop equipment and penetrations.

ANSWER: Building 203 Standing Seam Metal Roof is under active Warranty through Drexel Metals. Installation and Approved Metal Contractor is TST Roofing. Alterations to SSMR are required to receive prior written authorization from Drexel.

1234 Gardiner Lane

Louisville, KY 40213

(502) 716-7143, direct

(888) 321-9630, toll free

• Starting date of warranty: 31 OCTOBER 21

27. Structural Discrepancies

Question: If field conditions differ from the structural drawings, including roof framing, joist spacing, panel points, or existing support conditions, will resulting redesign and construction costs be addressed by contract modification?

ANSWER: Yes

28. Temporary Chiller Connections Question: Please clarify the intended purpose of the temporary chiller connections shown in the contract documents and confirm whether temporary cooling equipment is included in the contractor’s base scope.

ANSWER: Temporary chiller connection is intended only to be used if the building chiller is not operating. Temporary chiller during construction is not required.

29. TAB and Commissioning

Question: Please clarify requirements for testing, adjusting, balancing, commissioning authority coordination, controls trend logging, seasonal testing, and final system acceptance.

ANSWER: Refer to specification 01 91 00.15 for commissioning requirements, and refer to 23 05 93 for Testing, Adjusting, and Balancing requirements.

30. Government Network Requirements

Question: Please identify cybersecurity, network connectivity, licensing, server, BACnet integration, and Authority-to-Operate requirements applicable to the DDC controls system.

ANSWER: Refer to Division 25 specifications regarding cybersecurity requirements. Refer to sheet M-701 for additional network information regarding the DDC system.

31. Working Hour Restrictions

Question: Please identify any planned restrictions on outages, shutdowns, noisy work, crane operations, or activities that must occur during nights, weekends, holidays, or nonoccupied hours.

ANSWER: The facility will be unoccupied during construction.

32. Kitchen Hood Fire Suppression

Question: Please confirm whether kitchen hood fire suppression modifications, testing, recertification, monitoring interface requirements, and Authority Having Jurisdiction inspections are included in contractor scope.

ANSWER: Confirmed, scope is in contractor scope.

33. Existing Utilities Verification Question: Please confirm that existing electrical, domestic water, sanitary, and storm utility capacities serving the facility are adequate for the new HVAC systems shown in the contract documents. If utility upgrades beyond the contract drawings are required, will such work be addressed through contract modification

ANSWER: Scope of this project is designed to provide an adequate HVAC system.

If there are any design flaws or unforeseen conditions are encountered in the project they will be addressed via contract modification.

34. Our company just came across this solicitation and are very interested in bidding the work. We saw that there was already a site visit that took place, but we were hoping we could reach out and possibly schedule a time to come by the site to put our eyes on it. I totally understand if this is not possible and should be able to bid this without seeing the site, but it would be helpful to us if we could.

ANSWER: We are not able to offer another site visit.

35. Have you heard about any funding issues with this work?

ANSWER: We have not been advised of any funding issues.