A.02 HVAC J&A.pdf

Control Number: J1-VaANG2026

JUNE 2025

JUSTIFICATION REVIEW DOCUMENT

FAR Part 6 Justification and Approval for Other than Full and Open Competition

Program/Equipment: Brand Name for Honeywell Direct Digital Controls for the HVAC Replacement at the 203d Redhorse Squadron, State Military Reservation, Virginia Beach, VA.

Authority: Title 41 United States Code (U.S.C.) 1901 as implemented in RFO FAR

12.102 Restricting Competition.

Amount:

Prepared by: Maj Oscar Alonso Director of Operations Date: 31 March 2026 E-mail:

Contracting Officer: SMSgt Desiree Santos Phone: 757-764-7600 Contracting Officer Date: 9 May 2026 E-mail: desiree.santos.2@us.af.mil

JUNE 2025

FAR Part 6 Justification and Approval for Other than Full and Open Competition

1. Requiring Activity: 203d Redhorse Squadron

2. Contracting Activity: 192d Virginia Air National Guard

3. Description of Action: This is a brand name J&A commercial requirement for the acquisition and installation of Honeywell Direct Digital Control Systems. This requirement will be solicited and awarded as a Firm Fixed Price (FFP) non personal commercial services utilizing RFO Part 12 and 36 procedures. This justification will be made IAW RFO 12.102 utilizing the statutory authority 41 U.S.C. 1901.

4. Description of Supplies/Services: The contractor shall provide all necessary materials and labor for the installation of the Honeywell Direct Digital Control system.

Honeywell Direct Digital Control System compromised of a network of interoperable stand-alone digital controllers that will tie into the existing fire alarm system.

5. Authority Cited: 41 U.S.C. 1901

6. Reason for Authority Cited: The use of this authority is required because this is a brand name acquisition where only the specified product can meet the agency’s needs.

The current fire alarm system is a Honeywell NFS-320 fire control panel. The DDC system must be interoperable with this system. Procuring a non-Honeywell DDC system would result in operational fragmentation, a complete loss of centralized compound control and an unsustainable maintenance and cybersecurity burden on the critically constrained staff. Furthermore, introducing a multi-vendor environment directly compromises compliance with Department of Defense Instruction (DoDI) 8510.01 and the Depart of the Air force Guidance Memorandum (DAFGM) 2022-32-01, as the existing Cyber Operational Infrastructure Network (COIN) is configured and authorized solely for a unified Honeywell system.

Building Automation Systems relies on proprietary systems that do not seem to be seamlessly integrated. Connecting different brands yields only "read-only" visibility rather than actionable remote control, defeating the system's core purpose. Past attempts to integrate competing platforms required paying premium rates for custom logic that ultimately failed. Because Building 203 must natively command all subsequent buildings as they come online, a unified Honeywell system is required to ensure functional, bi-directional communication.

The compound relies on a single HVAC technician to maintain all physical plant operations. This technician is already fully trained and certified in Honeywell.

Introducing multi-vendor systems would require continuous, expensive training and leave the compound without maintenance coverage during those courses. Expecting a

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single technician to master and maintain up to potentially five different proprietary interfaces is operationally impossible and an unmanageable administrative burden.

Strict compliance with DoDI 8510.01 and DAFGM 2022-32-01 is mandatory, yet our small Facilities team lacks a funded cybersecurity specialist, and local COMM is not authorized to manage facilities-owned networks. Our existing Cyber Operational Infrastructure Network (COIN) is authorized and hardened exclusively for Honeywell.

Managing the RMF packages, patches, and STIGs for one system already maximizes our capacity; attempting to secure multiple separate platforms would critically degrade our defensive posture and render the network non-compliant.

Procuring any brand other than Honeywell will result in an insecure, dysfunctional system. It will overwhelm our single technician, incur high integration costs with a proven failure rate, and jeopardize the installation's cybersecurity compliance.

Standardization on Honeywell is the only technically viable and fiscally responsible path forward.

7. Efforts to Obtain Competition: A source sought was posted and a pre solicitation notice will be posted.

8. Actions to Increase Competition: Requirement will be posted for 30 days on SAM.gov with the justification.

9. Market Research: A sources sought was posted and responses were received back from 10 Small Businesses. Responses were received from 2 SDVOSB that were able to show that they having the bonding capability and have completed similar projects in scope and size within the last 5 years.

10.Interested Sources: Matos Builders and TDSC

11.Other Facts: N/A

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Technical Certification: I certify that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Maj Oscar Alonso Director of Operations

12. Fair and Reasonable Cost Determination: I hereby determine that the anticipated price/cost to the Government for this contract action will be fair and reasonable. This determination will be made using competition pricing. As part of the basis, certified cost or pricing data will not be required as it is anticipated that there will be adequate price competition IAW RFO FAR 15.403-2(c)(1).

SMSgt Desiree M. Santos Contracting Officer

13. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

SMSgt Desiree M. Santos Contracting Officer

Approval

Based on the foregoing justification, I hereby approve the procurement of Honeywell DDC on an other than full and open competition basis pursuant to the authority of Title 41 U.S.C. §1901 as implemented in RFO FAR 12.102. Substantial duplication of cost to the Government that is not expected to be recovered through competition. The estimated value of the new contract or a modification is $361,000 with a period of performance of 180 days after notice to proceed. The approval is subject to availability of funds, and provided that the supplies and/or services herein described have otherwise been authorized for this acquisition.

Rebecca Fowler Chief of Contracting Office