W50S9723B0002 PRE-BID CONFERENCE AND SITE VISIT MINUTES.pdf

TENNESSEE AIR NATIONAL GUARD

118TH WING

BERRY FIELD ANG BASE TENNESSEE

18 May 2023

MEMORANDUM FOR RECORD

SUBJECT: MINUTES OF PRE-BID CONFERENCE AND SITE VISIT, SOLICITATION

W50S97-23-B-0002, Maintain Munitions Storage Area Smyrna VTS, TN

Date: 18 May 2023, 0900 - 1100

1. The list of contractors attending the meeting is shown on the attached sign-in sheet. The following

Government representatives attended the subject meeting:

Name Position

Capt Greg Allen 118 Contracting Office

MSgt Jon Forren 118 Contracting Office

Lt Col Nathan Smith 118 Civil Engineering

Maj James Bell 118 Civil Engineering

Brett Hoehn 118 Civil Engineering

SSgt Robert Nickelson 118 Munitions

2. The following items were discussed during the Pre-proposal Conference:

a. Capt Allen provided an over view of the solicitation requirements to attendees. (Power Point presentation attached)

b. Capt Allen stressed the importance of questions asked must be submitted in writing in order to be official.

c. Maj Bell discussed the scope of the project.

d. Maj Bell amended SOW to clarify scope of: roof, ramps, lighting protection, and caulking.

3. Attendees were allowed to visit work locations.

4. Questions must be submitted in writing via email, especially technical questions to:

gregory.allen.8@us.af.mil and jonathan.forren@us.af.mil. DO NOT CONTACT the Design Engineers or the Government Engineers. All questions must be routed through the Contracting Office. All Contractor questions when answered will be posted to Sam.Gov. If a question arises that will result in a change to the plans or specifications, an official amendment will be issued. All correspondence, questions and answers, amendments etc. will be issued via email.

5. Any amendments that are issued will posted to .am.Gov. Contractors were advised to check the website frequently.

6. The pre-proposal conference and site visit concluded at 1100 hours.

GREG ALLEN, CAPT , TNANG

BASE CONTRACTING OFFICER

Attachment

Power Point Slides

Sign in sheet

Updated SOW mailto:gregory.allen.8@us.af.mil mailto:jonathan.forren@us.af.mil

BKTZ232002

MAINTAIN MUNITION STORAGE AREA

Pre-Bid Conference

18 May 2023

118 MSC

VOLUNTEER TRAINING SITE

SMYRNA, TN

INTRODUCTION

Capt Greg Allen– Contracting Officer

MSgt Jon Forren– Contract Specialist

Maj James Bell– Technical Representative

SYNOPSIS

• Maintain MSA paint at the VTS Smyrna, TN

•The estimated cost range -$25,000 and $100,000.

•A firm-fixed price contract will be awarded.

•Award is set aside for small businesses (NAICS – 238320)

•Small Business Size Standard is $19 Million

•The contract will be awarded based on lowest price technically acceptable.

SOLICITATION, PLANS

& SPECIFICATIONS

• On the web: https://www.sam.gov/

• Solicitation

• Statement of Work

• Questions & Answers document

• Pre-Bid presentation

• Amendments

• check regularly & refresh web page

IFB

• In the invitation for bid (IFB), FAR Part 14, process, a public bid opening occurs when the bids are due and the prices are read to the public

• There can be no discussion

• No correction of mistakes in most cases

• Award is always to the low responsible bidder

WHAT IS THE CONTRACT PERIOD

Construction period is 30 calendar days after receiving the Notice to Proceed

Synopsis

The contractor shall provide all management, tools, equipment, transportation, supervision, and labor necessary to clean, prepare all surfaces, prime, and paint the facilities as shown on the vicinity map of building 1008 (B1008) and building 1009 (B1009) located at Smyrna

Volunteer Training Site (VTS)

BID PACKAGE IN ACCORDANCE WITH SECTION 00010 NOTES,

NOTE 11

• Offer, Standard Form (SF) 1442 front and back signed

• Section 00010 Line Items- all items must be priced

• A valid Bid Bond. Standard Form 24. Section 0700 – Clause 52.228-1.

• Section 00600, Representations and Certifications, completed and return only additional certifications found in this section In addition, the offeror must have entered current and complete data within the past year in Online Representations and Certifications at https://www.sam.gov see 52.204-8 in solicitation

• ALERT: If you are registering a new entity in SAM.gov, you must provide an original, signed notarized letter stating that you are the authorized Entity Administrator before your registration will be activated.

NOTE 11 - Continued

• When completing the “Offeror” portion of the SF 1442 (Blocks 14 – 20), an official having the authority to contractually bind the company must sign the SF 1442 in accordance with FAR 4.102. One copy of the SF1442 is required to have an original signature. Section 00010 Line Items- all items must be priced

• All amendments to the solicitation must be acknowledged.

• Mark the front of the envelope with the following: “BID No.

W50S97-23-B-0002” and the Name and Address of Bidder.

See Block 13A of SF 1442 for required number of copies.

NOTE 11 - Continued

• ALL ITEMS ON THE PREVIOUS SLIDES ARE IN THE

SOLICITATION INSTRUCTIONS. IT IS THE

RESPONSIBILITY OF THE BIDDER TO MAKE SURE

THAT THEIR BID CONFORMS TO THE SOLICITATION.

BID DUE DATES

•W50S97-23-B-0002 - Bids are due 9:00 A.M. (CST) 9 June 2023

• Proposal must be signed by officer of your company

• Electronic offers will be accepted, must have before bid opening and with bid bond

IMPORTANT REMINDERS

W50S97-23-B-0002

•Questions concerning these project must be received by close of business 2 June 2023, 9:00 a.m. CST. Section 00100 Paragraph 5 for format.

•Contractor must submit information listed in Section 00100

Notes, paragraph 4.2 in order to gain access to installation for dropping off bids. Delivery must allow for vehicle inspection time at gate. MUST BE SUBMITTED BY 2 June 2023

•Wage determination TN20230187, Dated 04/21/2023, Building is applicable

HELPFUL WEBSITES

https://www.sam.gov

HOW QUESTIONS WILL BE HANDLED

• Questions must be submitted in writing only via email to:

gregory.allen.8@us.af.mil and jonathan.forren@us.af.mil

• Use Format in Section 00100, Para 5.1

• DO NOT CALL TECHNICAL PERSONNEL OR A&E- THIS

WILL DELAY GETTING AN ANSWER

• DUE BY 2 June 2023, 9:00a.m. CST mailto:gregory.allen.8@us.af.mil mailto:jonathan.forren@us.af.mil

ANSWERS TO QUESTIONS

• All questions, on a non-attribution basis, and the answers will be posted to the web site https://www.sam.gov/

• If necessary addendums, issued by an amendment, will also be posted

• Check web site regularly and don’t forget to refresh web page!!

IMPORTANT

OFFERORS ARE STRONGLY CAUTIONED

TO CAREFULLY READ THE

REQUIREMENTS OF THE SOLICITATION

AND COMPLY ACCORDINGLY

Questions ???

Site Visit Follows This Briefing

DEPARTMENT OF THE AIR FORCE

UNITED STATES AIR FORCE

118th Wing Tennessee Air National Guard Berry Field Air National Guard Base, Nashville, TN

STATEMENT OF WORK

MAINTAIN MUNITION STORAGE AREA

VOLUNTEER TRAINING SITE

SMYRNA, TN.

BKTZ 232-002

10 February 2023

AMENDED 18 May 2023

1.0 STATEMENT OF WORK

1.1. The contractor shall provide, unless otherwise noted, all management, tools, equipment, transportation, supervision, and labor necessary to clean, prepare all surfaces, prime, and paint the facilities as shown on the vicinity map of building 1008 (B1008) and building 1009 (B1009) located at Smyrna Volunteer Training Site (VTS) within negotiated period of performance. A Vicinity map is attached for reference purposes. Contractor shall perform all work in accordance with this Statement of Work (SOW). Contractor shall coordinate all work with the Contracting Officer and Civil Engineer office and is subject to the work schedule as stated in this document. Upon completion, the facility must be complete and usable for entire base populace.

1.2. These requirements, together with the technical specifications, standards, specified in the contract documents, cover the requirements for all work associated with Maintain B1008 and B1009 located at Smyrna VTS. The following is a general description of the work involved:

1.3 Provide all material and services required to perform the following services:

1.3.1 Clean, prepare surfaces, prime and paint exterior sides and roof on building 1008 with dimensions of 40’ long by 20’ wide by 9’ tall and building 1009 with dimensions of 43’ long by 27’ wide by 9’ tall.

1.3.2 Furnish and apply Devprep 88 or similar product for surface preparation prior to priming and painting.

1.3.3 Furnish and install insulation primer with BAR-RUST 235 epoxy paint or equivalent

1.3.4 Furnish and install ICI Devoe DC349FR3501 gloss enamel or equivalent

1.3.5 Paint color to match existing

2.0 SPECIFICATIONS – B1008 and B1009 Repairs: Contractor SHALL comply with the following items:

2.1. Work shall be performed as described in this document.

2.1.1. Contractor will provide material for and perform all work to clean, prepare, prime and paint surfaces listed in this statement of work.

2.1.2. Coordinate with base authorities to obtain all passes required to enter the work site.

2.1.3. Contractor to complete Antiterrorism Level 1 Training and provide documentation of completion upon request.

2.2. MATERIALS:

2.2.1. Provide all services to clean, prepare, prime, and paint all B1008 and B1009 surfaces with anti-corrosion materials in accordance with the installation environmental requirements. MSDS sheets are attached for example products.

2.3. INSTALLATION:

2.3.1. Installation shall meet or exceed all applicable federal, state and local requirements, referenced standards and conform to codes and ordinances of authorities having jurisdiction.

2.3.2. All installation(s) shall be in accordance with manufacturer's published recommendations.

2.3.3. Contractor shall furnish all parts and assembly during construction.

2.3.4. Remove roof ridge cap; prepare, prime, and paint facility surfaces and reinstall existing ridge cap

2.3.5. Remove lightning protection, prepare, prime, and paint facility surfaces; reinstall lightning protection

2.3.6. Remove existing caulk, furnish and install new caulk on all fixtures attached facilities to include aluminum electrical enclosures

2.3.7. Prepare surface, prime, and paint ramp to match facility color

2.3.8. Furnish and install black non-slip material on ramp to replace existing non-stick material

2.4. PRODUCTS

2.4.1. GENERAL: All materials shall meet or exceed all applicable referenced standards, local requirements, and conform to codes and ordinances of authorities having jurisdiction to include UFC 3-190-06 Protective Coatings and Paints dated 1 March 2021. Contractor must provide submittals of materials to the Civil Engineer. (See Submittals Section Below.)

2.5. EXECUTION

2.5.1.1. Surface preparation, prime, and paint w o r k shall meet or exceed all applicable federal, state and local requirements, referenced standards and conform to codes and ordinances of authorities having jurisdiction to include UFC 3-190-06 Protective Coatings and Paints dated 1 March 2021.

2.5.1.2. Contractor shall furnish all parts and assembly during construction.

3.0 SPECIFICATIONS - Contractor shall comply with the following items:

3.1. PART 1 - GENERAL

3.1.1. SUMMARY: Perform all work to provide material, transport, and perform all work to clean, prepare all surfaces, prime and paint munitions storage facilities. Contractor must submit dust/debris plan and cleaning plan that describes measures to prevent the entrance of dust/debris in the areas where work is to be performed.

3.1.2. SUBMITTALS: Manufacturer’s product literature, data, and warranty information.

3.2. PRODUCTS

3.2.1. Substitutions: Requests for substitutions will be considered in accordance with provisions of Section 01 60 00 Product Requirements.

When Submitting requests for substitution, provide complete product data specified above under Submittals, for each substitute product.

3.2.2. Acceptable Manufacturer:

The Sherwin-Williams Company 101 Prospect Avenue NW Cleveland, OH 44115

Tel: (800) 321-8194 www.sherwin-williams.com

3.2.3. All materials shall meet or exceed all applicable referenced standards, local requirements, and conform to codes and ordinances of authorities having jurisdiction.

3.3. SUBMITTALS

3.3.1. Product Data: Manufacturer’s data sheets on each paint and coating product should include:

1. Product characteristics

2. Surface preparation instructions and recommendations

3. Primer requirements and finish specification

4. Storage and handling requirements and recommendations

5. Application methods

6. Cleanup Information

3.3.2. Selection Samples: Submit a complete set of color chips that represent the full range of manufacturer’s color samples available.

3.3.3. Coating Maintenance Manual: upon conclusion of the project, the contractor or paint manufacturer/supplier shall furnish a coating maintenance manual, such as Sherwin-Williams “Custodian Paint Manual” report or equal. Manual shall include an Area Summary with finish schedule. Area detail designating where each product/color/finish was used, product data pages, Safety Data Sheets, care and cleaning instructions, touch-up procedures, and color samples of each color and finish used.

3.4. EXECUTION

EXAMINATION

1. Do not begin application of coatings until substrates have been properly examined and prepared. Notify Contracting

Officer of unsatisfactory conditions before proceeding.

2. Proceed with work only after conditions have been corrected and approved by all parties otherwise application of coatings will be considered as an acceptance of surface conditions.

3. Previously Painted Surfaces: Verify that existing painted surfaces do not contain lead-based paints, notify Contracting Officer immediately if lead based paints are encountered.

http://www.sherwin-williams.com/