Revised 23 Sep 2025 W50S8R25Q0005 Combined Synopsis.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation W50S8R25Q0005 is being issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04. This solicitation is being solicited as 100% small business set-aside. The NAICS code that applies is 334310 and business size is 750 employees. This action will result in a FFP purchase order, utilizing simplified acquisition procedures.

The contractor shall provide all labor, equipment, materials, tools, parts, shipping, and all other items necessary to provide and install the following items:

CLIN Description Quantity Unit of Issue

Salient Characteristics

0001 Data Wall 1 EA The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary to provide and install an integrated new data wall as defined in the attached Statement of Work

0002 Labor 1 EA The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary to provide and install an integrated new data wall as defined in the attached Statement of Work

Delivery location/Place of Performance – 1947 Harrington Memorial Road, Mansfield, OH, 44903

Site Visit: A site visit has been scheduled for 19 August at 10:00 AM EST.

Due to security conditions, all offerors SHALL register to attend this site visit. Email the following information for all attendees to Jeffrey Snyder, at the following address: jeffrey.snyder.20@us.af.mil

•Visitor’s Name, Driver’s License Number, Company Name, and Company Telephone Number

This information shall be provided in advance, at least 5 business days prior to the site visit, in order to ensure access to the installation. Visitors shall arrive no sooner than 30 minutes/no later than 15 minutes prior to start of site visit. Note that failure to arrive at front gate prior to 9:45 A.M. may be grounds for exclusion from site visit, as there will be a one-time escort for all attendees (i.e. escort will not return to front gate for those who arrive late).

Additional Site Visit Information:

• No electronics will be allowed in the facility, to include medical devices, unless prior authorization has been granted. Due to time constraints, prior authorization may not be possible prior to site visit

• Only US citizens with a completed background check will be allowed within the facility.

• All contractor and subcontractor personnel shall present REAL ID-compliant identification for establishing identity for unescorted access. Individuals who do not possess a REAL ID Act mailto:jeffrey.snyder.20@us.af.mil compliant form of identification shall be denied access to the installation. However, individuals with non REAL ID-compliant identification may also present an original or certified true copy of a birth certificate and their social security card.

In accordance with the requirements of FAR 19.505(c)(4)(iv), the U.S. Small Business Administration (SBA) has granted a class waiver to the Non-Manufacturer Rule for the specified products under this solicitation:

Applicable NAICS: 334310

Products Covered by waiver: Television (TV) Sets Manufacturing; Home Type

Impact on Offerors: Offerors are informed that they may provide the product(s) covered by this waiver regardless of whether the product(s) are manufactured by a small business, provided that all other solicitation requirements are met.

Compliance Assurance: Offerors must indicate their compliance with the NMR waiver in their submission. The contracting officer reserves the right to request additional documentation to verify compliance with the waiver conditions.

Addendum 52.212-1 Instructions to Offerors-Commercial Items.

1.GENERAL INSTRUCTIONS TO OFFERORS:

This Request for Quotation (RFQ) is being issued in accordance with the procedures at FAR parts 12 and 13, as authorized by FAR subpart 13.5 The contracting officer is vested by authority above with additional procedural discretion and flexibility, for this acquisition which may allow to solicit, offer, evaluate, and award in a simplified manner that maximizes efficient economy, minimizes burden and administrative costs for both the Government and industry through procedures awarding this Contract.

The Offeror’s quote shall be submitted electronically as outlined below. A single Firm Fixed Price (FFP) contract is contemplated to be awarded based on a competition between small businesses where the Offeror’s quote demonstrates the best value to the Government.

1.1. Questions regarding this RFQ shall be in writing and directed via e-mail to jeffrey.snyder.20@us.af.mil and james.kliewer.2@us.af.mil. All correspondence shall reference W50S8R25Q0005. The cut-off for questions is no later than 25 August 2025. All questions will be answered electronically so that all respondents will be provided with equal access to all questions and answers

1.2. The Offeror is notified that the Government will not reimburse costs incurred for quote preparation.

The proposal evaluation and discussion procedures. FAR 15.306 do not apply to this acquisition. The Government will conduct evaluations using the best value approach based on technical and price factors, and will follow FAR 13.106, considering solely the offeror’s response to this RFQ.

1.3. The government does not intend to hold any exchanges after receipt of quotes and respondents are advised to submit their best offer at the time quotes are due. In the event that exchanges with respondents after the receipt of quotes are deemed necessary, the contracting officer may hold such exchanges with any or all quoters, at any time, in any manner, without complying with the rules in 15.306(c) and (d) and 15.307(b), which are not applicable to this acquisition. A competitive range may, or may not, be established at the sole discretion of the contracting officer. All respondents will be treated fairly and impartially, in accordance with FAR 1.102-2(c)(3).

1.4. The offeror shall submit an unclassified quote which demonstrates its ability to perform and meet the requirements in the Statement of Work.

1.5. Quote shall conform to all the requirements of this RFQ. Failure to conform may result in your quote being rejected and no longer considered for award.

1.6. By responding to this RFQ, the offeror agrees to meet all the requirements incorporated herein, including those listed in the SOW, and agrees to all the terms, conditions, and provisions.

1.6.1. The Offeror’s quote shall be submitted electronically to the addresses listed under “Quote Submission Instructions”. The closing date and time for submittal of quote is 26 September 2025, 10:00

A.M. EST.

1.7 Quote Organization

1.7.1. The Offeror’s quote shall consist of two volumes. The offeror shall submit an unclassified quote which demonstrates its ability to perform and meet the requirements in the statement of work, enclosed with this solicitation.

a. Factor 1 – Technical Element 1 – Product Inventory & Specifications Element 2 – Work Timeline

c. Factor 2 – Price

Required Content

1.8 Volume 1 – Technical shall be organized in sections as it addresses the corresponding sections and tasks in the Statement of Work. The offeror shall provide a realistic and descriptive solution for tasks and evidence that the offeror has current capability and resources to meet the requirements defined in the Statement of Work.

a) Section 1 – Product Inventory & Specifications. The offeror shall clearly identify all proposed products for the data wall. Inventory shall include a product description, manufacturer, part number, quantity, and country of origin. Product specifications shall also be provided and be adequate enough for the government to evaluate if the proposed solution meets all requirements and characteristics outlined in the Statement of Work.

b) Section 2 – Work Timeline. The work timeline shall demonstrate an understanding of the work, detailing steps/actions required to meet requirements set forth in the Statement of Work, addressing specific tasks and planned execution of the project. Provided documents shall provide enough information to be properly evaluated to determine if proposed approach meets the requirements of the Statement of Work and shall not simply restate requirements.

1.9 Volume 2 – Price - The price volume is the only volume that shall include of cost and price data. The quote shall consist of all information to support proposed cost and prices.

Certified cost and pricing data are not required; however, the Government reserves the right to request information other than certified cost and pricing data prior to award.

1.10. Quote Submission Instructions:

1.10.1. The Government will only accept electronic submissions. Should the Government want to print the volumes of the quote, the submission shall be clearly indexed and logically assembled.

1.10.2. Ensure that all volumes are submitted in response to this RFQ. Failure to do so may result in your quote not being considered. Your quote shall be structured in a manner that clearly addresses the requirements for this RFQ. Responses that are overly verbose or include marketing material are not desired.

1.10.3. Offeror shall submit their quote to the contract specialist at jeffrey.snyder.20@us.af.mil and the contracting officer at james.kliewer.2@us.af.mil not later than the submittal due date of 26 September

2020, 10:00 A.M. EST.

--- End of FAR 52.212-1 Addendum ---

EVALUATION FACTORS FOR AWARD

1. EVALUATION FACTORS AND PROCESS

1.1. Basis for Contract Award. In accordance with the procedures at FAR 12.602 “Streamlined Evaluation of Offers” and 13.106, as authorized by Subpart 13.5 - Simplified Procedures for Certain Commercial Items. It is the Government’s intent to award a single, direct award of a firm-fixed price contract. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Technical and Price. The offeror must satisfy the requirements described in the evaluation criteria, as well as all other RFQ requirements. Quotes may be compared against other quotes received in determining the quote which represents the best value to the government.

1.2. Evaluation Factors: The evaluation will be based on a complete assessment of the offeror’s quote.

The offeror must receive a rating of no less than Acceptable for the Technical factor to receive consideration for award. The quote shall address each element as it applies to the criteria in the solicitation and as it applies to the Statement of Work. The quote will be evaluated on the following factors:

a) Factor 1 – Technical:

Element 1 - Product Inventory & Specifications: Product Inventory and Specifications will be evaluated to determine if the proposed solution meets all requirements and characteristics outlined in the Statement of Work. Failure to meet all Statement of Work requirements may result in an unacceptable rating.

Element 2 - Work Timeline: The Offeror’s proposed solution will be evaluated for the likelihood that it will lead to the successful fulfillment of the stated goals of this acquisition contained in the Statement of Work.

b) Factor 2 – Price. Price will not be scored or adjectivally rated. Evaluation of Price will be performed using one or more of the price analysis techniques identified in FAR 13.106-3(a). To arrive at a Total Evaluated Price (TEP), the Government will evaluate offers, for award purposes, by adding the total price of all CLINs to arrive at a TEP. In the event an offeror submits optional equipment and/or services, optional items may not be included in the TEP price unless the government determines they are necessary for a quote to be technically acceptable.

i. Reasonableness of the proposed price using the analysis techniques defined in FAR

13.106-3(a). The Government will also determine if the Offeror’s proposed price does not exceed those which would be incurred by a prudent company in the conduct of competitive business. Generally, adequate price competition establishes fairness and reasonableness.

ii. Completeness of each Offeror’s price proposal by assessing whether the Offeror provided the required cost data in sufficient detail to fully support the offer and permit the Government to evaluate the proposal thoroughly.

1.3. Compliance and Responsibility Information: Prior to the evaluation of quotes, Annual

Representations and Certifications, Offeror Representations, Certifications, and the Submission of Other Information completed via the System for Award Management (https://www.sam.gov) will be assessed for compliance with requirements applicable to this RFQ. Quotes found to not be in compliance with these requirements may be determined ineligible for award.

2. Technical Evaluation ratings and Definitions

2.1 The following adjectival rating scale will be used to evaluate the offeror’s quote for Factor 1:

Technical Assessment Ratings Adjectival Rating Definition Outstanding Quote meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Good Quote meets requirements and indicates a thorough approach and understanding of the requirements. Quote contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Acceptable Quote meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Marginal Quote does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The quote has one or more weaknesses which are not offset by strengths. Risk of unsuccessful contract performance is high.

Unacceptable Quote does not meet requirements, contains one or more deficiencies, and is unawardable.

2.2. The following definitions will be used in the evaluation of the Offeror’s Quote for Factor 1:

2.2.1. Strength - An aspect of the Offeror’s proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

2.2.2. Weakness - A flaw in the proposal that increases the risk of unsuccessful contract performance.

2.2.3. Significant Weakness - A flaw in the Offeror’s proposal that appreciably increases the risk of unsuccessful contract performance

2.2.4. Deficiency - A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

3. REJECTION OF OFFERS: Offerors shall carefully read, understand, and provide all the information requested in the quote. If there are parts of the RFQ that are vague and/or ambiguous, request clarification from the Contract Specialist and/or the Contracting Officer before the established cut-off date for questions. The circumstances that may lead to the rejection of a quote are:

3.1. When the quote fails to meaningfully respond to the instructions specified. Examples of failure to meaningfully respond include:

3.1.1. When the Government is evaluating an Offeror’s technical approach and a quote merely repeats the RFQ Statement of Work without elaboration or fails to present more than a statement indicating its capability to comply with the RFQ terms and does not provide, support, or detail how they will perform.

3.1.2. When the quote fails to provide any of the data and information required in the RFQ.

3.2. When the quote reflects an inherent lack of technical competence or a failure to comprehend the complexity and risks required to perform the RFQ requirements due to submission of a quote, which is substantially high or low in Price and/or unachievable in terms of technical or schedule commitments.

3.3. When the quote contains any unexplained significant inconsistency between the proposed effort and price, which implies the Offeror has (a) an inherent misunderstanding of the PWS, or (b) an apparent inability to perform the resultant contract.

3.4. When the quote contains major error(s), omission(s) and or deficiencies that indicate a lack of understanding or an approach that cannot be expected to meet requirements or involves a very high risk and none of these conditions can be corrected without major rewrites or revisions of the quote.

3.5. When the quote offers a product or service that does not meet all stated material requirements of the

RFQ and Statement of Work.

3.6. When the quote is late, in accordance with FAR 52.212-1(f) and the Electronic Submission Instructions herein.

3.7. When the quote is significantly high or low as to cost or price, or is unaffordable to the government.

3.8. When the quote is not in full compliance with the terms and conditions of the RFQ.

List of Attachments:

Attachment 1: Clauses and Provisions Revised SOW 23 Sep 2025

NG Agency Protest Program is intended to encourage interested parties to seek resolution of their concerns with the National Guard (NG) as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum.

Contract award or performance is suspended during the protest to the same extent, and within the same time periods as if filed at the GAO. The NG protest decision goal is to resolve protests within 35 calendar days from filing. An agency protest may be filed with either the Contracting Officer or the NG Agency’s Protest Decision Authority, but not both, in accordance with NG protest procedures.

To be timely, the protests must be filed with the periods specified in FAR 33.103. To file a protest under the NG Agency Protest Program, the protest must request resolution under that program and be sent to the address below:

National Guard Bureau Office of the Director of Acquisitions/ Head of Contracting Activity

ATTN: NGB-AQ-O

111 S. George Mason Dr. Arlington, VA 22204

Email: ng.ncr.ngb-arng.mbx.ngb-task-order-ombudsman@mail.mil

All other agency-level protests should be sent to the Contracting Officer for resolution at the address in the solicitation. See FAR clause 52.233-2.

mailto:ng.ncr.ngb-arng.mbx.ngb-task-order-ombudsman@mail.mil