RFQ - Kitchen Equipment Final.pdf

North Dakota Air National Guard Request for Quote (RFQ) 119th Wing / NDANG 1400 32nd Ave. North

Fargo, ND 58102

MANDATORY SITE VISIT at the 119th Wing/NDANG on Tuesday, September 9th, 2025, AT 1:00 PM CENTRAL STANDARD TIME (CST). Onsite presence by interested parties is required to verify field measurements (for spacing and electrical) and verify equipment installation requirements. Any interested party who wishes to attend the mandatory site visit must notify the Contracting Officer by 1:00 P.M. CST on Monday, September 8th, 2025 via email. Please email Capt Brian Erdmann at:

brian.erdmann@us.af.mil and MSgt Rachel Syverson at: rachel.syverson@us.af.mil with your notification of intent on attending the site visit on Tuesday, September 9th, 2025. In your email, please provide your company name, company UEI number, the full legal name and date of birth of the representative that will be attending the site visit. This information is needed to allow access to the installation and to establish an entry authority list (EAL) with the 119th Security Forces Squadron.

INTERESTED PARTIES MUST BE PRESENT AT THE MANDATORY SITE VISIT IN ORDER TO SUBMIT A QUOTE.

QUOTES RECEIVED FROM VENDORS NOT IN ATTENDANCE WILL BE REMOVED FROM CONSIDERATION OF

CONTRACT AWARD.

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued.

(ii) This solicitation number is W50S88-25-Q-0110 and this solicitation is being issued as a request for quotation (RFQ).

(iii) This solicitation document incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) FAC 2025-05, Effective 7 August 2025.

(iv) This acquisition is designated as a 100% Small Business set-aside with a NAICS code of 333241, with a size standard of 500 Employees. All prospective offerors must be registered in the System for Award Management (SAM) at www.sam.gov.

(v) Line-item numbers and items, quantities, and units of measure:

Line Item Description Qty UofM Price:

0001 COMBI OVEN 1 EACH $

DUAL STEAM JACKET KETTLE

COMBINATION

1 EACH $

0003 PASS-THRU WARMING OVEN 1 EACH $

0004 SHIPPING CHARGES

Delivery to 119th Wing/NDANG, 1400 32nd Ave.

North, Fargo, ND 58102-1051

1 EACH $

(OPTION)

INSTALLATION: DUAL STEAM

JACKET KETTLE COMBINATION

1 EACH $

(OPTION)

INSTALLATION: PASS-THRU

WARMING OVEN

1 EACH $

TOTAL PRICE: $

(vi) Description of Requirements: The 119th Wing/North Dakota Air National Guard (NDANG) has a requirement for the replacement of three non-working kitchen equipment items (see Attachment 2).

The three specific items requiring replacement are as follows: 1) Combi Oven; 2) Dual Steam Jacket Kettle Combination; 3) Pass-Through Warming Oven. This requirement supports the 119th Force Support Squadron Services Section in providing meals for Wing members over Regularly Scheduled Drill and other Wing events. All three items utilize electricity to operate, and replacement equipment items are required to occupy the current space(s) where the non-operational equipment currently resides.

The contractor shall provide all labor, materials, equipment, and transportation necessary to deliver replacement kitchen equipment in accordance with the Salient Characteristics identified in Attachment

1. All shipping and delivery costs must be included in the total price. The intent of the government is to issue a Firm Fixed Price contract.

Notice of Options: CLINs 0005 and 0006 will only be exercised if additional funding is available to exercise these two options at the time of contract award.

(vii) Dates and place of delivery and acceptance:

The desired delivery date of all kitchen equipment is 90 days ARO.

All kitchen equipment items shall be delivered to the following address:

119th Wing / North Dakota Air National Guard ATTN: MSgt Tiffany Jasmann 1400 32nd Ave. North Fargo, ND 58102-1051

(viii) The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition.

**ADDENDUM TO FAR 52.212-1 Instructions to Offerors-Commercial Items:

To ensure timely and equitable evaluation, vendors must comply with the instructions in FAR 52.212-1 and meet all solicitation requirements. Failure to do so may result in rejection. Terms and conditions are prescribed IAW the FAR and are not subject to conditional revisions.

Paragraph (b): Include the following with your quote:

• (6) Complete the CLIN pricing table above.

• (8) Ensure active registration in SAM at the time of quote submission. If your online Representations and Certifications under FAR 52.212-3 are not complete or current in SAM, please submit a completed copy of paragraph (b) with your quote.

Required Company Information:

• UEI Number / CAGE Code: ____________________ / ____________

• Total Number of Employees: _______________

• Note: This information is requested to verify compliance with size standard of 500 Employees.

Paragraph (f): Quotes must be submitted as follows. Submissions by any other method or missing required items may not be considered. Vendors are expected to review the attached Salient Characteristics in preparing their quote. Vendors are also required to provide sufficient documentation that demonstrates all products being offered comply with the salient characteristics of each piece of equipment. Failure to submit supporting documentation that clearly demonstrates compliance with the required salient characteristics may result in offer disqualification. Email submissions are recommended to include a read/delivery receipt.

• Quote Due Date/Time: Friday, September 12th, 2025 / 3:00 PM CST

• Submit Quotes To:

o Capt Brian Erdmann: brian.erdmann@us.af.mil o MSgt Rachel Syverson: rachel.syverson@us.af.mil

Paragraph (g): The Government intends to award without discussion but reserves the right to hold discussions if determined to be in its best interest.

**Quotations must be emailed to the individuals listed above and received by the solicitation closing date and time.

(ix) The provision at 52.212-2, Evaluation -Commercial Items applies to this acquisition. Evaluation of quotes will be conducted using Simplified Acquisition Procedures in accordance with FAR Part 13.106-2.

Evaluation factors are listed below.

Evaluation-Commercial Items

Basis of Award Decision: In accordance with FAR 12.602 and using Simplified Acquisition Procedures under FAR Part 13, the Government intends to award a firm-fixed-price contract to the responsible vendor whose quote best complies with the requirements of this solicitation and is most advantageous, price and other factors considered. Evaluation factors are as follows:

a) PRICE. Any price paid by the Government must be determined to be fair and reasonable. Total evaluated price will include the cumulative prices of CLINs 0001 - 0006. Option CLINs (0005 and 0006) will be included in the total evaluated price, even if not exercised.

b) PAST PERFORMANCE. Past performance information may be based on one or more of the following:

1. The Contracting Officer’s knowledge of and previous experience with the products and/or services being acquired.

2. Supplier Performance Risk System (SPRS) score in accordance with DFARS 252.204-7024.

3. Federal Awardee Performance and Integrity Information System (FAPIIS).

4. Any other reasonable basis.

** Past Performance is approximately equal when compared to Price.

(x) Offerors are not required to include a completed copy of the provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services with any submitted

Offer.

(xi) Clause 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition. Provisions and clauses can be viewed at https://acquisition.gov

(xii) Clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition. Provisions and clauses can be viewed at https://acquisition.gov

(xiii) Offerors must be SAM registered to be considered as eligible for any resultant contract award. All invoices must be submitted through WAWF. A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer, whether or not there are exchanges after its

Addendum to 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services

NG Agency Protest Program

NG Agency Protest Program is intended to encourage interested parties to seek resolution of their concerns with the National Guard (NG) as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum.

Contract award or performance is suspended during the protest to the same extent, and within the same time periods as if filed at the GAO. The NG protest decision goal is to resolve protests within35 calendar days from filing. An agency protest may be filed with either the Contracting Officer or the NG Agency's Protest Decision Authority, but not both, in accordance with NG protest procedures.

To be timely, the protests must be filed with the periods specified in FAR 33.103.To file a protest under the NG Agency Protest Program, the protest must request resolution under that program and be sent to the address below:

National Guard Bureau Office of the Director of Acquisitions/Head of Contracting Activity

ATTN: NGB-AQ-O

111 S. George Mason Dr.

Arlington, VA 22204 Email:ng.ncr.ngb-arng.mbx.ngb-task-order-ombudsman@mail.mil

All other agency-level protests should be sent to the Contracting Officer for resolution at the address in the solicitation. See FAR clause 52.233-2.

NG Public-facing, general Protest information is found at:

https://www.nationalguard.mil/Leadership/Joint-Staff/Special-Staff/Director-of-Acquisitions/

Directorate of Acquisitions information for the contracting enterprise is found at https://gko.portal.ng.mil/ngb/STAFF/D01/D01/OI/Protests%20and%20Complaints/Forms/AllItems.aspx https://acquisition.gov/ https://acquisition.gov/ receipt, unless a written notice of withdrawal is received before award. Contract award may be made without discussions. The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event of cancellation, the Government has no obligation to reimburse vendors for any costs incurred.

(xiv) Defense Priorities and Allocations System (DPAS) is not applicable to this acquisition.

(xv) Responses (quotes) to this solicitation are to be submitted to the two individuals listed below in paragraph xvi and received electronically via email by 3:00 P.M. Central Daylight Time (CDT) on Friday, September 12th, 2025. Quotes that are received after this date and time may not be accepted for consideration of contract award. Submission of a quote does not obligate the Government to make an award.

(xvi) Points of contact for this acquisition are:

Brian Erdmann Rachel Syverson Contracting Officer Contracting Officer 1400 32nd Ave. North 1400 32nd Ave. North Fargo, ND 58102-1051 Fargo, ND 58102-1051 Email: brian.erdmann@us.af.mil Email: rachel.syverson@us.af.mil Fax: 701-451-2334 mailto:brian.erdmann@us.af.mil mailto:rachel.syverson@us.af.mil