W50S8026QA004 - Questions and Answers_Updated 27 MARCH 2026.pdf
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- Attached to
- Troop Lodging
- Solicitation number
- W50S8026QA004
- Issued by
-
Department of the Army National Guard
About this file
This is a Questions and Answers document for solicitation W50 S8 026 QA004, a new federal hotel lodging requirement with no incumbent contractor.
Service Requirements and Specifications: The government requires hotel accommodations meeting high-quality standards, with examples including Margaritaville Cape Cod, Hampton Inn Buzzards Bay, and Iris Hotel Falmouth. All participants must be housed in the same hotel. Room types are restricted to standard double-bed configurations; blended room mixes incorporating king rooms and suites are not acceptable as they would exceed allotted room numbers. Check-in and check-out dates remain unchanged across all Contract Line Item Numbers (CLINs). Room cancellations cannot occur at all (rather than the standard 6pm or proposed 8pm hotel cancellation policies). The government will provide a tax exemption MFR to the awarded vendor.
Eligibility and Award Timeline: Any small business registered on SAM.gov may bid on this contract, including third-party hotel lodging companies and direct hotel providers. Contract award is expected within 3-5 business days following the submission deadline. This is a new requirement with no previous solicitation or contract award numbers available for reference.
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Text version
W50 S8 026 QA004
Qu esti on s & An swers
• 1 . 1 . 1 . Wh at d o you d efin e a s h i gh q u a li ty lod gi n g a ccomm od ati on s? Ca n you gi ve u s exa m p les o f h o tels th at you h ave u sed i n th e p a s t to d eterm i n e wh at wou ld q u a li fy a s h i gh q u a li ty? I s th ere a certa i n rati n g you a re looki n g fo r ?
• M a rga ri tavi lle Ca p e Cod , H a m p ton I n n B u zza rd s B ay, I ri s H o tel Fa lm ou th
• 5 . 2 . 7 . M ost h o tels ca n cellati on p o li cy i s at 6 p m . You a re a ski n g th em to h o ld room s u n ti l 1 1 : 59 . Th i s m ea n s h o tels ca n n o t sell th ose room s a n ym o re. I s i t p ossi b le to u p d ate th i s to 8 p m?
• We wou ld n o t wa n t th e room s to b e ca n celed at a ll
• Ca n you sh a re wi th u s p revi ou s sol i ci tati on a n d con tra ct awa rd n u m b ers?
• Th i s i s a n ew req u i rem en t.
• 1 ) For ea ch o f th e CLI N s , wi ll th ere b e a n y ch a n ges to th e ch eck -i n d ate o r ch eck- ou t d ate?
• N o ch a n ges
• 2 ) I s th ere a n i n cu m b en t? I f so, wh at i s th ei r n a m e a n d th e con tra ct n u m b er ? I s th e
Statem en t o f Work th e sa m e s i ze a n d scop e?
• Th i s i s a n ew req u i rem en t th ere i s n o i n cu m b en t.
• 3 ) I s th e govern m en t on ly i n terested i n worki n g d i rectly wi th h o tels? Ca n a th i rd -p a rty com p a n y li ke ou rs , wh i ch p rovi d es h o tel lod gi n g, a ls o b i d on th i s con tra ct?
( Ca n a th i rd -p a rty com p a n y th at p rovi d es h o tel lod gi n g a ls o b i d on th i s con tra ct?)
Any small business SAM.gov registered company can bid
• 4) Wi ll you p rovi d e a Ta x E xem p ti on Certi fi cate to th e awa rd ed ven d o r ?
• Yes we ca n p rovi d e th e tax exem p t M FR
• 5 ) H ow soon a fter th e d ea d li n e fo r su b m i ss i on wi ll th e con tra ct b e awa rd ed ?
• Wi th i n 3 -5 b u s i n ess d ays
• 6 ) D oes ever yon e h ave to b e i n th e sa m e h o tel?
• Yes
• I wa n ted to con fi rm wh eth er room typ es b eyon d s ta n d a rd d ou b le -b ed room s wou ld b e a ccep ta b le fo r th i s req u i rem en t. On e o f th e h o tels we a re coord i n ati n g wi th cu rren tly h a s ava i la b i li ty fo r nn double-bed rooms, a long with addit ional i nventory i n other conigurations (e. g. , king rooms and su i tes) . I f n eed ed , we ca n s tru ctu re a b len d ed room m i x to m eet overa ll ca p a ci ty wh i le s tayi n g wi th i n p roxi m i ty a n d q u a li ty exp ectati on s fo r Soli ci tati on # W50 S8 026 QA004.
Cou ld you p lea se a d vi se i f th i s a p p roa ch wou ld b e a ccep ta b le, a n d i f th ere a re a n y p referen ces o r restri cti on s we sh ou ld b e awa re o f?
• N o, th i s wou ld n o t b e a ccep ta b le s i n ce i t wou ld exh a u s t ou r a llo tted room n u m b ers .
File details come from the government source that posted it. Updated .