PERFORMANCE WORK STATEMENT (PWS) FOR 102d Intelligence Wing Lodging Services 1

1.0 General:

1.1 Scope: The MA ANG has a requirement for commercial lodging and associated support services to house MA ANG personnel on IDT status in Fiscal Year (FY) 2026. IDT status during the Period of Performance (PoP) of 20 April 2026 – 20 November 2026. The contractor shall provide lodging upon request by the Government.

1.1.1 Objectives: The Contractor shall furnish high quality lodging accommodations for authorized members, based at the 102nd Intelligence Wing, Otis Air National Guard Base, MA on Joint Base Cape Cod (JBCC) during authorized periods of duty. There may be extended stays of members, meaning more than two consecutive days. Charges against this contract shall be for rooms only; all other charges shall be the responsibility of the individual concerned.

1.2 Background: The Government is seeking commercial lodging services to support Inactive Duty Training (IDT) for personnel of the 102d Intelligence Wing, Otis Air National Guard Base, Buzzards Bay, MA. The contractor’s staff shall be fully qualified, professional, and customer service oriented. The contractor shall ensure quality work performance in accordance with (IAW) applicable standards and guidelines. Additionally, the contractor is expected to be a partner with the base community in continuously improving the quality of programs and service offered to customers.

1.3 Period of Performance (PoP): The Period of Performance is:

1.3.1 Base Year 20 April 2026 – 30 November 2026

1.3.2 Option Year 1 – Dec 1, 2026 – 30 Nov 2027

1.4 Place and Performance of Services: The contractor shall provide hotel/motel rooms and associated (authorized) services for the MA ANG in the local area while achieving the best terms, conditions, and pricing. The physical address of one property for this requirement for lodging in the Buzzards Bay area must be within 20 driving miles of the base located at 158 Reilly St, Buzzards Bay, MA 02542.

1.4.2 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1253819363N Sticky Note Completed set by 1253819363N

1.4.3 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.4 Special Qualifications: Property standards for each hotel/motel shall have a valid Federal Emergency Management Agency code in accordance with the list of approved hotels/motels for U.S. Federal Travelers. https://apps.usfa.fema.gov/hotel/

1.4.5 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.6 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that 3 contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.7 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the https://apps.usfa.fema.gov/hotel/ contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.8 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key

Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.7 QUALITY ASSURANCE (QA). The Government procedures to verify that services being performed by the contractor are performed according to acceptable standards.

2.8 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.9 QUALITY CONTROL (QC). All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

2.10 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.11 WORK DAY. The number of hours per day the contractor provides services in accordance

2.12 WORK WEEK. Monday through Friday, unless specified otherwise.

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract: Not Applicable to this contract.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): The contractor shall furnish everything required to perform these services.

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall:

5.1 Provide rooms on Thursday, Friday and Saturday nights, with two beds per room, according to schedule in chart below. On some occasions earlier check-in dates and later check-out dates for certain individuals may be requested.

Month and Year Check-In and Check-Out Dates

April 30, May 1-3 2026 (base year) Thurs 65 rooms; Fri 120 rooms, Sat 120 rooms August 20-23 2026 (base year) Thurs 65 rooms; Fri 120 rooms, Sat 120

September 10-13 2026 (base year) Thurs 65 rooms; Fri 120 rooms, Sat 120

November 5-8 2026 (base year) Thurs 65 rooms; Fri 120 rooms, Sat 120

December 3-6 2026 (option year)

Thurs 65 rooms; Fri 120 rooms, Sat 120

February 4-7 2027 (option year) Thurs 65 rooms; Fri 120 rooms, Sat 120

March 4-7 2027 (option year) Thurs 65 rooms; Fri 120 rooms, Sat 120

5.2 Provide hotel/motel lodging reservations for military personnel within a 20-mile radius of JBCC (158 Reilly St., Buzzards Bay 02542) at one hotel/motel location.

5.2.1 The Contracting Officer or his/her designated representative is responsible for designating the government personnel eligible to occupy the Lodging Facility by providing the contractor with a current Master Roster of 102d government personnel names.

Individuals of the same sex designated for double room occupancy shall be billeted in rooms with two beds per the roster. Government personnel married to each other may be roomed together upon request. Master Roster shall be sent ten (10) business days prior to the scheduled RSD.

5.2.3 Provide the Contracting Officer or his/her designated representative with a Reservation Confirmation List to include assigned lodging facility and pricing based on the Master Roster no later than five (5) business days before PoP.

5.2.4 Provide rooms with double beds. Each room shall include a private bath with full toilet and shower facilities, hot and cold running water, and clean bed linen upon arrival.

5.2.5 All Lodging Facility courtesies customarily extended to general public without charge, (i.e.,restaurant, dining area, swimming pool, spas, fitness center, laundry room, ice machines, vending machines, etc.), shall also be made available without additional charge to government personnel under this contract.

5.2.6 The contractor shall ensure the Lodging Facility provides twenty-four (24) hour check-in and checkout services during the PoP of this contract.

5.2.7 Guaranteed No Show / Cancellation provisions: All reservations shall be guaranteed.

Contractor shall inform the Contracting Officer or designated representative of those members that fail to cancel reservations. When the Contracting Officer or designated representative has requested hotel or motel rooms, but government personnel has not checked in by 11:59pm on the date of arrival, unless previously coordinated, the reservation shall be automatically canceled.

5.2.8 Provide the cancellation and No-Show listing for the scheduled night, no later than 10:00 am EST the next day.

5.3 Extent of Obligation: The Government shall only pay for rooms and services used and any applicable penalties due to late cancellations or no shows. Late cancellations are cancellations that occur less than three days prior to the check-in date. Problems or questions concerning the correct charge for the room rate shall be settled between the contractor and the Contracting Officer or designated representative.

5.3.1 Allow roommate changes for already reserved rooms.

5.3.1 Agreed upon rate applies to all reservations supporting Inactive Duty Training (IDT) .

Only IDT lodging costs shall be included on the invoice.

5.3.2 Government personnel incidentals (i.e., room service, pay per view, dry cleaning, valet, and additional days in room, etc.) are incurred at their own expense and are their personnel responsibility at the time of check-out. Problems or questions concerning incurred incidentals should be settled between the hotel and government personnel. The Government incurs no liability in this instance.

5.4 Ensure Lodging Facility complies with fire, health, safety, and sanitation regulations of the local laws/regulations, which results in a satisfactory or better rating in Health Inspections. The contractor ensures the lodging staff conducts safety self-inspections of all lodging facilities and operations, using checklists from Occupational Safety and Health Standards (OSHA), at least annually.

5.4.1 Maintain a guest security program to include, but not limited to, safeguarding guest room number, personal information, and key control procedures.

5.4.2 In the event of utility failure (i.e.: Electrical Storm, Flood, Snowstorm) for more than three 8 (3) hours at a Lodging Facility, the contractor shall work with the Lodging Facility to evaluate each occupant for possible relocation to another facility of equal or better quality at no expense to the government personnel.

5.4.3 In the event of individual room electrical, plumbing, HVAC failures at the Lodging Facility that are unable to be fixed within three (3) hours, the contractor shall work with the Lodging Facility to relocate the government personnel to an equal or better room within the facility.

5.4.4 Contractor shall allow for inspection by 102 Force Support Flight/Services (FS

S/SVS) staff of rooms that have resulted in complaints from government personnel.