Site Visit Minutes Replace SFS Generator - 30 Jul 25.pdf
PDF 159 KB Posted
- Solicitation number
- W50S7U-25-Q-A004
- Issued by
-
Department of the Army National Guard
About this file
This document is a Memorandum for Record detailing the minutes of a Pre-Quote Conference and Site Visit for Solicitation W50S7U-25-Q-A004 to replace the Security Forces Squadron (SFS) Generator at the 183d Wing in Springfield, Illinois. The conference was held on 30 July 2025 from 1300-1330 hours, with government representatives including the Contracting Officer, Contracting Specialist, Base Civil Engineer, and Civil Engineering Power Pro in attendance.
Key details include a 240-calendar day contract period, security access requirements for contractors, and mandatory registration in the System for Award Management (SAM). Contractors were instructed to submit all questions in writing via email to specific contracting personnel, with all correspondence and amendments to be posted on https://sam.gov. A PowerPoint presentation on project specifics was shared, followed by a site tour of the job locations. Potential bidders were advised to check the website frequently for updates and amendments, and to notify the contracting office if mailing their offer to ensure timely receipt.
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Text version
30 July 2025
MEMORANDUM FOR RECORD
FROM: 183 MSG/MSC
SUBJECT: Minutes of Pre-Quote Conference and Site Visit, Solicitation W50S7U-25-Q-A004, Replace Security Forces Squadron (SFS) Generator, 183d Wing, Springfield, Illinois.
Date: 30 July 2025 – Time 1300-1330 hours.
1. The list of contractors attending the meeting is shown on the attached sign-in sheet.
The following Government representatives attended the meeting:
Name Title
Capt Alicia Braun Contracting Officer MSgt Amanda Brenizer Contracting Specialist Lt Col Eric Marks Base Civil Engineer TSgt Collin Albrecht Civil Engineering - Power Pro
2. The following items were discussed during the Pre-Quote Conference:
a. The Contract period is 240 calendar days. This includes all work to include cleanup and punch list items. Following receipt and approval of any required documents we will hold a pre-construction conference and issue the Notice to Proceed (NTP).
b. Contractors should expect delays in gaining access to the base for security reasons. Every contractor that needs to gain entry to the installation will have their vehicles searched by Security Forces at the Main Gate.
c. Interested offerors must be registered in System for Award Management (SAM). To register, go to:
https://sam.gov/. You will need your Unique Entity ID number to register.
d. Stressed the importance of the need to “Request Access” for controlled documents on https://sam.gov for the solicitation posting under the attachments section.
3. A Power Point slide presentation on the project specifics and basis for award was presented to all attendees (Attached).
4. The Power Point presentation was followed by a tour of the subject job sites.
5. If mailing your offer, notify the Contracting office of your intent so that our office can be regularly checking for it. If you fail to notify our office, your offer may potentially be held up somewhere else on base and not received on time.
6. Questions must be submitted in writing via email, especially technical questions to:
Alicia.Braun@us.af.mil and Amanda.Brenizer@us.af.mil. DO NOT CONTACT the Government Engineers. All questions must be routed through the Contracting Office. All Contractor questions when answered will be posted to the website. If a question arises that will result in a change to the plans or https://sam.gov/ https://sam.gov/ mailto:Alicia.Braun@us.af.mil mailto:Amanda.Brenizer@us.af.mil specifications, an official amendment will be issued. All correspondence, questions and answers, amendments, etc. will be issued/posted at https://sam.gov/.
7. Any amendments that are issued will be posted to the website. Contractors were advised to check the website frequently.
8. The pre-quote conference and site visit concluded at 1330 hours (1:30PM CDT).
ALICIA C. BRAUN, Capt, ANG Contracting Officer
Attachments Sign-In Sheet Power Point Slides https://sam.gov/
| 2025-07-30T14:19:39-0500 | |
| BRAUN.ALICIA.CAROLYN.1086423290 |
File details come from the government source that posted it. Updated .