W50S6X20R0001 DDC QUESTIONS AND ANSWERS.pdf

W50S6X20R0001 DDC QUESTIONS AND ANSWERS

1. Will copies for the existing control system drawings, schedules, etc. (Alerton and JCI) be distributed? Complete 2 Jul 20

2. Will Alerton Device / Point list be generated from the existing system and distributed? Point list should be on the prints that were scanned.

3. Do the existing water meters have a PWM signal which can be used by the BMS to calculate usage?

If not, can the Water Department furnish and install new meters with this capability? Artesian water owns the water meters

4. How many buildings require water meters? 10, 9 new facilities and 1 existing

5. How many buildings require exterior lighting control? 16

6. Are the NCEs being replaced or incorporated into the new system? The 166 CES is not requiring the

NEC’s be utilized but they may be incorporated if that is what your design requires.

7. RFP notes hard copies of submission are required by due date. Will we be able to submit electronic copies via email instead? – Yes, emailed copies are acceptable.

8. RFP notes for Building 2815, multiple HVAC systems will be connected to new DDC system. Please confirm point count on HVAC equipment that will be controlled/monitored by new DDC system. 7 DX Units and matching air handlers; one Big Ass Fan; 4 Steam coil air handlers in the Bay, two Steam Boilers

9. Please confirm that existing field devices like valves, actuators, dampers, relays, freezestats, flow switches, pressure switches, etc, can be reused. Is it safe to assume that all existing temperature, humidity, pressure, flow sensors, etc...Would be replaced with new due to possible out of calibration issues on existing? Since the current DDC System is not working at full capacity and I can only see some and not all points, I would verify the sensors first because there are a few that are out of calibration. As far as all the other devices, you should be able to reuse, if it’s not working, it would be on the Guard to replace them, and there are some components that will need replacing.

10. Can existing steel control cabinets and subpanels within be reused with only the field controllers being replaced with new? All existing field wiring, conduit, power and end devices will be reused and re‐connected to new field controllers? Yes

11. Please confirm the requirement for surge protection on every DDC panel powered by 120VAC. I would like to have a UPS in the main panel of every building, since we do have many power outages.

12. Please provide more detail on integrating existing exterior lighting control in covered facilities.

Which facilities and how many lighting circuits will need to be controlled? See Exterior lighting

13. Please provide more detail on adding water meters to utility monitored facilities. How many facilities? How many have existing water meters that we can connect? How many buildings would we have to add new water meters and do we need to provide piping modifications to install new meters? 10, 9 new facilities and 1 existing

14. Will the BAS network controllers be on DANG’s Ethernet network? Yes

15. Does Ethernet connectivity exist in each building? Yes

16. Are the existing meters integrated into the Alerton and/or Metasys system? Utility meters are currently part of the Metasys system.

17. Can we use existing power panels? Yes

18. Will there be any additional equipment (in any of the buildings) that is not listed in the current specification and not currently connected to Alerton or Johnson that will be required to be included in the base bid? If so, please provide associated points list. No

19. Please note in DANG’s response that existing wiring is to be used, and if found faulty/unusable, a change order will be approved for any/all replacement wiring. A separate project would need to be competed for replacement of wiring.

20. Respectfully we request a bid date extension of two (2) weeks. Request for Proposal extended to 22 July 2020 at 2PM.

21. 3.3.3..3 States that Government will supply 2 desktops and 2 laptops to monitor and adjust the new

ECMS system. 4.3. States that contractor will supply 1 desktop as the Head End of the system and 2 laptops capable of programming and operating the system. Please clarify that we are to supply the equipment in 4.3.

4.3 Equipment: The contractor shall supply one new desktop computer with state of the art capability. The new desktop computer shall be used as the head of the system with a minimum of two (2) 21” LED monitors inter‐connected, two (2) 1TB Hard Drives as RAID 1 and multiple communication ports. .The contractor shall supply two (2) Laptop Computers capable of programming and operating the entire system on site or at a remote location and have the capability of expansion to the system in the future.

The one (1) desktop and two (2) laptops the contractor shall supply shall contain the following minimum salient characteristics:

(a) Intel Core I7‐7700 3.6processor

(b) 16 GigaByte DDR4 Memory, 2400MHz

(c) 500GB SSD Hard Drive

(d) 1920x1080 or higher screen resolution

(e) 2 USB 3.0 Ports

(f) MS Internet Explorer 8 or higher

(g) NVIDIA GTX 1060 w/3GB or higher

(h) 10/100/1000 Ethernet

24. SOW states to reuse existing Metasys blade server. During our walk through is was stated this server may be inoperative. Please confirm that this server is operational for us to reuse. The Metasys server is inoperative

25. 2600 Is there heating‐only equipment, i.e. fin tube radiation, cabinet heaters, etc. that need a new space sensor? No separate heating requirements

26. 2602 This building has an existing water meter. There is no power or gas metering.

a. Do you want us to price power and gas metering? No

b. If not, do you want us to integrate the existing water meter? No

c. Is there heating‐only equipment, i.e. fin tube radiation, cabinet heaters, etc. that need a new space sensor? No

27. 2610 Is the water meter at this location currently integrated to the Johnson system? No

28. 2703 This building has an existing water meter. There is no power or gas metering.

a. Do you want us to price power and gas metering? No

b. If not, do you want us to integrate the existing water meter? No

c. SOW listed 44 VAVs‐ Front end in engineering listed 12 HHW coils. There are 23 HHW coils

d. SOW listed a Chilled Water system, building has a 2 stage DX air handler instead. Please confirm equipment list for this building. There is a DX unit with 2 Stage compressor, One supply air handler and Return air handler

29. 2803 Is there heating‐only equipment, i.e. fin tube radiation, cabinet heaters, etc. that need a new space sensor? No equipment that needs monitoring

30. 2804 This building has an existing water meter. There is no power or gas metering.

a. Do you want us to price power and gas metering? No

b. If not, do you want us to integrate the existing water meter? No

c. Is there heating‐only equipment, i.e. fin tube radiation, cabinet heaters, etc. that need a new space sensor? No

31. 2805 We did not observe a gas meter at this location. Do you want us to price a gas meter? 2805 has a gas meter that is part of the utility metering system

32. Can the Government confirm whether the awarded contractor will need to run any new fiber or copper, or will the Government be responsible for running any new fiber or copper? The government is responsible for connectivity between buildings and the server

33. 5.2.2.10 2819 ‐ At our walkthrough it was stated that this building may be demolished in 3 years.

a. Do you still want a price for lighting control at this facility? Yes

b. Is there heating‐only equipment, i.e. fin tube radiation, cabinet heaters, etc. that need a new space sensor? No

34. 5.2.2.11 2821 ‐ Is there heating‐only equipment, i.e. fin tube radiation, cabinet heaters, etc. that need a new space sensor? No

35. 5.2.2.12 2900 ‐ Is there heating‐only equipment, i.e. fin tube radiation, cabinet heaters, etc. that need a new space sensor? Yes, fin tube radiation in the truck bay

36. 5.2.2.14 2903 ‐ There is an existing exhaust fan with three louvers. Do you want us to control and monitor them? Yes

37. 5.2.3.1 2815 ‐ Please confirm list of equipment for 5.2.3 Option at this location. We observed the following:

a. 4‐ MagicAire AHUs with steam coils

b. 1‐ Steam heater for bathrooms

c. 6‐ Split systems with steam coils 7 DX units and airhandlers

d. Please confirm we are to price DAT and Space temperature sensors for the 5.2.3 Option systems listed above. Yes

38. 5.2.3.2 2816 Please confirm that BAS network is available at this location. There is fiber at the building, but no BAS currently there. There is a standalone iTouch screen.

a. There is no utility monitoring at this location. correct

b. Do you want us to price Power, Gas and Water metering for this building? No

39. 5.2.3.3 2822 ‐ There is no utility monitoring at this location.

a. Do you want us to price Power, Gas and Water metering for this building? No

b. Is there heating‐only equipment, i.e. fin tube radiation, cabinet heaters, etc. that need a new space sensor? No

c. Are we to provide control of the 4 unit heaters at this location? There is heating only equipment, would like to control the heaters

40. 5.2.3.5 Are we to price lighting control at the 5.2.3 Option buildings 2816 and 2822? Yes

41. 5.2.3.6 There are existing Sensus OMNI water meters at most locations that were never integrated for monitoring.

a. Can we reuse these meters and connect their pulse outputs to the new ECMS, or do you want new meters? Connect to pulse outputs

42. Solicitation Question ‐ 0001 ‐ Please confirm that there is no base bid work in buildings 2816 and

2822. These buildings are also listed as option items 0005 and 0006. – Correct, these buildings are only in the options.

43. General Questions ‐ Will MEP drawings be available for each building? Yes

44. Building 2815 (part of bid item #0001) currently has no DDC:

a. Will the DE Air National Guard provide fiber network to this building, or is bidder responsible?

There is supposed to fiber at every building.

b. Can the De Air National Guard provide information on specific HVAC equipment and input/output points to be added to the overall site DDC system? 7DX Units and air handlers, One Big Ass Fan, 4 Steam coil air handlers

45. Bid item #0002 requires pricing for items described in CDRL 001‐013. These items 001‐013 appear to be included as part of the scope of work described for bid item #0001. Therefore:

a. Is bid item #0001 to be inclusive of all of the work associated with the new BAS (including the items described under #0002)? Yes

b. Or are all of the items listed in CDRL 001‐013 to be excluded from item #0001, and broken out as a separate price under item #0002? No, please include this price in line item #0001.

46. Bid item #0003 scope describes reporting requirements for all contractor labor hours on the project. Is the pricing that is to be provided for this item intended to be the administrative cost for providing this reporting? Or is it intended to be a breakout of all labor cost for the project?

The administrative cost for providing the reporting, if administrative costs are incurred.

47. Bid item #0004 scope is to convert multiple HVAC systems to new DDC system. Can you provide detail on which specific HVAC equipment is to be added to the DDC system, and what specific input and output points you wish to monitor on this HVAC equipment. 7 DX Units and matching air handlers, 2 steam boilers, 1 Big Ass Fan, 4 Steam coil air handlers

48. Bid item #0007 scope is to add temperature sensors in the facilities mechanical rooms. Can you clarify the specific building numbers this pertains to, and the associated mechanical rooms in each of these buildings where the additional sensors are to be installed? 2600, 2602, 2610, 2703, 2801, 2803, 2804, 2805, 2815, 2816, 2819, 2821, 2822, 2900, 2902, 2903

49. Bid item #0008 scope is to incorporate exterior lighting control in covered facilities. Can you clarify:

a. Should this include exterior lighting for Buildings 2600, 2602, 2610, 2703, 2801, 2803, 2804, 2805, 2815, 2816, 2819, 2821, 2822, 2900, 2902, 2903 only? Yes

b. Are there any other buildings requiring exterior lighting control, beyond those listed in

6. a. above? No

c. Can you clarify whether photocells are also to be added to each building and/or installed in a single location and shared by all buildings to energize/de‐energize lights? have one single photocell that the DDC can go off of for all the buildings

50. Bid item #0009 scope is to add water meters to “utility monitored facilities”. Can you clarify:

a. Which specific buildings are included as utility monitored facilities? See Utility monitoring at the end of this document

b. Can you provide specifications for the new water meters to be provided?

c. Can you provide information regarding the physical location in each building where the new meter is to be installed?

51. Bid item #0012 scope is to provide 2nd year of warranty. Can you clarify if this price for 2nd year warranty is just for the base scope #0001, or is to cover all scopes of work? Quote base bid only.

52. Bid item #0013 scope is to provide 3rd year of warranty. Can you clarify if this price for 3rd year warranty is just for the base scope #0001, or is to cover all scopes of work? Quote base bid only.

53. Regarding the bid submission requirements shown on page 15, item 2.1.1 of the solicitation, we are required to provide one CD with the Volume 2, Part 1 documents. Can this be provided on a thumb drive in lieu of CD? We are unable to accept thumb drives, we can accept digital (email).

54. During the bid walkthrough, it was mentioned that we would need to comply/adhere to

Cybersecurity guidelines/processes/procedures as part of this bid, as it relates to the server and laptops being provided under this bid. Can you clarify which specific guidelines in the bid documents pertain to this? Cybersecurity information sent to contractors 14 Jul 20

55. SOW questions:

a. Item 5.1.1.6 specifies requirements for EMCS energy monitoring ‐ “Utilities to monitor shall include gas, solar, and electricity”. Are any additional new meters required for electric, gas, or solar energy sources? No

b. Item 5.1.1.7 ‐ The system design requirements state that the new BAS interface to existing smoke detectors and fire alarm panels. Can you clarify whether the existing BAS is already connected to these in all locations? If not, can you provide insight into which buildings will require new wiring/interface to smoke detectors and fire alarm panels? If the smoke alarm or fire goes off, it does shut down the equipment.

c. Item 5.1.2.2 – Requires that 2nd tier communication wiring be new. Can you please clarify that this is the intent? The PWS does not state wiring must be new, but that it is required to adhere to UFC 4‐010‐06 Cybersecurity of Facility‐Related Control Systems https://www.wbdg.org/ffc/dod/unified‐facilities‐criteria‐ufc/ufc‐4‐010‐06

d. Item 5.1.2.2 – Requires that controllers be Advanced Application Controllers (i.e. – fully programmable). Can you clarify this is the intent? Fully programmable controller designed for controlling a single zone within a building, suitable for a variety of applications, supports graphical programming software, communicating sensors, and interfaces for easy management and troubleshooting equipment. Controls up to 10 points, high‐speed communication, remote firmware upgrades may be accomplished, and includes battery‐ backed real time‐clock keeps time in the event of power failure or network interruption.

e. Item 5.1.2.6 – Requires thermographic floor plans, time‐lapse analytics, and comfort index be capabilities included in the new system/front end software. Can you clarify that this is the intent? Yes, this is required for HVAC Tech to quickly identify areas within a facility that are outside the assigned set‐points. This will allow a valuable tool incorporated into the front end software. See photo below as an example:

f. Item 5.2.2 – Requires that electric metering or current sensing be added for boilers, and pumps. Can you clarify this is the intent? Current tracer should be all we need

g. Item 5.2.2 ‐ Has language regarding adding building level gas metering where they currently do not exist. Is any information available as to which buildings currently do not have gas meters, and that will need to be added and connected to the new DDC system? no new gas meters are required

h. Item 5.2.2. – Indicates “There are two (2) facilities: Buildings 2816 and 2822, these buildings shall be considered options”. Can you clarify whether new DDC controls should be provided for these buildings under base scope #0001? Are these to be priced separately, and if yes under which scope/how to be shown on the bid form? Should be able to tie right into the D‐

Back for the Daikin in 2816, Controls would be added for 2822, currently everything is local controlled.

56. Can an additional site walkthrough(s) be scheduled? If yes, who should we contact to facilitate?

Additional walkthroughs can be scheduled by emailing amy.l.kline.civ@mail.mil, these are not guaranteed at this time.

57. Based on the need for additional site visits/surveys of existing equipment and/or as needed in response to RFI questions, can the bid date be extended? Request for Proposal extended to 22 July 2020 at 2PM.

58. Is Subfactor 3: Quality Control subject to a page limit? No page limit, please note the Quality Control Plan is not required at this stage. Provide detailed explanation of how issues are dealt with.

59. In the "Instructions to Offerors" section, quality control is only mentioned as part of Subfactor 3, however, the "PROPOSAL EVALUATION AND BASIS FOR AWARD" section includes Quality Control as part of both Subfactor 1 and Subfactor 3. Please clarify where Quality Control is to be discussed and evaluated as part of bidder proposals. Subfactor 3.

60. Does the government require that 3 references be provided for each company involved in the proposal response (including prime company, partners, and subcontractors), as well as for individual key personnel? Or are additional references only required if the prime contractor lacks sufficient past performance references (as in Sec. 2.4.3.9)? Only required if Prime lacks sufficient past performance.

61. Please clarify what is meant by "formal teaming agreement". Does the government require that companies bidding as part of a traditional/standard Prime/Subcontractor teaming arrangement provide past performance references for all companies involved? Or is this reserved for formal / specialized partnerships (i.e. JVs, mentor‐protege relationships, etc.)? Also, if all companies who are part of the bidding team are required to provide Exhibits A and C, does each company submit 3 of each, or would the requirement still be 3 total for the entire bid package? Yes, this is specific to JVs and Mentor‐Protégé relationships.

62. Please clarify what specifically is meant by "in this format". Does this mean that bidders must fill their information into the document provided and include it as a separate attachment, or are bidders permitted to incorporate the questions and answers within their response, provided that formatting is exactly the same as that in Exhibit A? Include Part 1 in a separate attachment.

63. If the information in Part 2 is only required once, should bidders fill in the same information in Part 2 of each Exhibit A document, or should only one Exhibit A Part 2 be filled out, while the rest remain blank? Part 1 will be completed 3 times, Part 2 will be completed 1 time.

64. Is it the government's intention the these sub‐factors are discussed as part of Exhibit A responses or separately? Also, are these sub‐factors to be discussed from the standpoint of overall project performance (as in Exhibit A, Part 2), or from the perspective of individual project performance (as in Exhibit A, Part I)? Yes, these are reviewed within Exhibit A, by answering the questions.

65. The DE ANG facility already has in place a JCI Utility Monitoring System. Building level Gas and Electric meters are installed in ten (10) buildings and connected to the campus METASYS Utility Monitoring System front end. Based on the above, is it the intent under this Solicitation to tie into the existing building JCI gas and electric meters and add compatible gas and electric meters to the remaining buildings at the site? Utilize the existing meters in the 10 identified buildings

66. Please clarify what is meant by “The contractor shall include electrical metering, or current sensing, boilers and pumps”. Current sensing to show equipment is on/off

67. Please define “building level sub‐metering” as intended above. Sub‐metering; not all facilities have utility meters so the use of the additional meters show the use at the building level.

68. If it is it the intent under this Solicitation to furnish and install new gas and electric meters in the facilities without meters, what are the line sizes of the gas mains entering the following buildings?

not installing new meters

69. What are the line size of the water mains entering the individual buildings? 2600 2.5", 2610 2", 2801 2", 2803 2.5", 2805 3", 2815 2", 2819 2", 2821 3", 2900 3", 2902 4"

70. SF1442 notes that funds will not be available for this project until possibly 09/30/2020, but requested schedule notes a notice to proceed date of 08/01/2020 and requests that bidders provide schedules starting on 08/01/2020. Does the government anticipate that a successful bidder / awardee will be required to work at risk for the first 60 days of contract performance for this requirement? The date was chosen as a potential start date. Due to delays, the start date will be later. Using 08/01/2020 will ensure everyone has the same timeframe.

71. A Management Plan is mentioned in Sec. 2.2.3.2. / Pg. 22, but is not mentioned elsewhere in the Solicitation. Is a formal Management Plan intended to be included in bidder responses? While a formal plan isn't required, the proposal, as noted in the next sentence, should "address the full spectrum of activities involved in the management of a resulting contract in a manner that gives the Government confidence that the offeror understands all of the requirements". If they decide to submit actual plans in order to answer that, that's fine, but the intent is just that their proposal narrative meets that evaluation criterion.

72. This section regarding Quality Control evaluation has been placed as a subset of the Evaluation Factors related to "Subfactor 1: Experience and Capability Proposal". Is it the government's intent that Quality Control procedures be evaluated as part of Subfactor 1? Should bidders include a duplicate section regarding Quality Control procedures as part of their Subfactor 1 content, or should Quality Control procedures be considered to be part of Subfactor 3? The intent is that all QC information for subfactor 3 be included in subfactor 1. The government will consider the entire proposal when evaluating each subfactor.

73. An Organization Plan and a Management Plan are not included in the requirements listed in the "Instructions to Offerors" section, but is mentioend in the "PROPOSAL EVALUATION AND BASIS FOR AWARD" section. Please advise if an Organization Plan and a Management Plan are required as part of the proposal response package. While a formal plan isn't required, the proposal, as noted in the next sentence, should "address the full spectrum of activities involved in the management of a resulting contract in a manner that gives the Government confidence that the offeror understands all of the requirements". If they decide to submit actual plans in order to answer that, that's fine, but the intent is just that their proposal narrative meets that evaluation criterion.

74. If any of the Key Personnel presented in proposal responses were not involved in the projects referenced by the prime contractor, is it the government's requirement that 3 references are provided for each of those key personnel in addition to the references provided by the prime contractor? Or should this section instead be interpreted as a note that the government may choose to obtain additional reference information if they see fit (as in Sec. 2.4.3.12)? Note that the government may choose to obtain additional reference information if they see fit (as in Sec.

2.4.3.12)?

Water Meters

The below listed buildings have Artesian Water meters:

2600, 2602, 2610, 2703, 2801, 2803, 2804, 2805, 2815, 2819, 2821, 2900, (2902‐2903 share a water meter). Building 2610 additionally has a non artesian water meter that is tied into the Alerton system.

Delmarva Meters

The below listed buildings have Delmarva Electric and Gas meters:

2600 – Electric & Gas

2602 – Electric & Gas

2610 ‐ Electric

2703 – Electric & Gas

2801 ‐ Electric & Gas

2803 – Gas

2804 ‐ Gas

2805 ‐ Electric & Gas

2815 ‐ Gas

2816 – Gas

2819 – Gas

2821 – Gas

2822 ‐ Gas

2900 – Electric & Gas

2902 – Gas

2903 ‐ Gas

Utility Monitoring

Buildings that currently have utility monitoring equipment:

2600 – Electric and Gas

2610 – Electric and Water

2801 – Electric, Gas and Solar

2803 ‐ Electric and Gas

2805 – Electric, Gas and Solar

2815 ‐ Electric and Gas

2819 ‐ Electric and Gas

2821 – Electric and Gas

2900 – Electric, Gas and Solar

2902 ‐ Electric and Gas

Computers

The Old Metasys system had a blade server and two desktops computers, the blade server is inoperable and the desktops are usable. The two desktops are to be incorporated into the new system.

The alerton system has one desktop system and is extremely outdated and running windows XP and is not to be incorporated into the new system.

The 166CES has two standalone laptops that should be incorporated into the new system.

Exterior Lighting

How many Buildings fall under this category (covered facilities)?

How many exterior Lighting circuits (contactors) for each facility?

2600 ‐ 2

2602 ‐ 2

2610 ‐ 2

2703 ‐ 2 (no timer, no contactor) photocell

2801 ‐ 1 (timer only, no contactor)

2803 ‐ 3 (no timer, no contactor) photocell

2804 ‐ 1 (timer only, no contactor)

2805 – 1

2815 ‐ 1 (timer only, no contactor)

2816 ‐ 1 (no timer, no contactor) switch

2819 ‐ 2 (no timer, no contactor) switch

2821 ‐ 2 (no timer, no contactor) photocell

2822 ‐ 1 (no timer, no contactor) switch

2900 ‐ 2 (no timer, no contactor) photocell

2902 ‐ 1

2903 ‐ 1 (no timer, no photocell) photocell