Attachment 1 - Statement of Need 8-31.pdf

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STATEMENT OF NEED (SON)

RFP #: W50S6S26QA014

Project Title: Bldg. 9 South 2nd Floor

Office Furniture

Date: AUGUST 2026

SUMMARY OF WORK

1. PURPOSE OF SECTION: The Statement of Need (SON) explains the general intent of the project named above. It documents the major items of work the Government expects to see accomplished, but it does not attempt to explain the exact details and/or method of execution; the Contractor will be responsible for providing specific performance details in their resulting proposal.

2. CONTRACTUAL REQUIREMENTS: Questions regarding contractual requirements should only be directed to the Government Contracting Officer.

3. PROJECT SCOPE: This project is located at Morris Air National Guard Base, Tucson AZ, Bldg. 9 South

2nd Floor. The Contractor shall furnish and deliver office furniture that meets the functional, ergonomic, and durability requirements outlined in this SON. The Government encourages innovative design solutions that enhance workspace efficiency, comfort, and aesthetics.

4. DESIGN FLEXIBILITY: Vendors may propose alternative designs, configurations, and materials, provided they meet or exceed the minimum performance requirements specified herein. Proposed designs should consider space optimization, user comfort, accessibility, and ease of maintenance.

5. MINIMUM PERFORMANCE REQUIREMENTS:

• Compliance with applicable ANSI/BIFMA standards for safety and durability.

• Ergonomic features suitable for prolonged daily use.

• Materials that are durable, easy to clean, and environmentally sustainable.

• Dimensions compatible with the provided floor plan.

6. MAJOR ITEMS OF WORK: Work includes but is not limited to the following items:

a. Vendor will be responsible for designing furniture layout(s) proposal(s) for this project in Bldg. 9 2nd Floor

Office Furniture of Morris ANG

b. Deliver, Setup/Install Commercial office furniture inside Bldg. 9, Morris ANG Base, Tucson AZ.

c. Remove packing material/debris and dispose of off base and existing office furniture.

d. Submittals/ due outs from prospective vendors: Insurance certification (see 6.), Furniture design layout, list of specs for all furniture items proposed, Time required to complete requirement (furniture receipt to install completion).

7. MINIMUM REQUIREMENTS PER ROOM:

S201 - Qty 4 Waiting Lobby Area Chairs

Qty 5 Workstation (Size appropriate) “Open Floor Concept”

Qty 1 Print Station Table/Counter (Size Appropriate)

S202 - Qty 1 Workstation (Size appropriate) with Hutch and wardrobe allowing for appropriate customer seating orientation for face-to-face interaction

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S203 - Qty 1 Workstation (Size appropriate) with Hutch and wardrobe allowing for appropriate customer seating orientation for face-to-face interaction

S204 - Qty 1 Conference Table (Size appropriate) with minimum 6 chairs

Qty 1 Counter height table for Break area (appropriate for small appliances)

LINE DRAWING OF OFFICE SPACE FOR THIS PROJECT

8. WORK RESTRICTIONS: Standard contract work hours of 06:00 AM to 3:30 PM shall be in effect. Contractor employees requiring access to Morris Air National Guard Base must provide Driver’s License / State Identification and proof of insurance as necessary to facilitate base access and pass a background check. See Access and General

Protection/Security Policy and Procedures for further requirements.

9. INSURANCE MINIMUM AMOUNTS - Reference Contract Clause titled, “Insurance -Work on a Government

Installation (FAR 52.228-5). Kinds and minimum amounts are as follows:

KIND AMOUNTS (FAR 28.307-2)

Workmen’s Compensation $100,000 (see paragraph 1.2, below)

Comprehensive General Liability $500,000 per occurrence for bodily injury Comprehensive Automobile Liability $200,000 per person and $500,000 per accident for bodily injury and $20,000 for property damage.

Except in states with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers.

NOTE: Before commencing work under this contract, the Contractor shall certify to the Contracting

Officer, in writing, that the required insurance has been obtained. The policies referenced in the certification (s) shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the

Government’s interest shall not be effective (1) for such period as the laws of the state in which this contract is to be performed prescribe or (2) until 30 days after the insurer or the Contractor gives written notice to the

Contracting Officer, whichever period is longer. The Contractor shall maintain a copy of proofs of required insurance and shall make copies available to the Contracting Officer upon request. The Contractor shall

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Contracting Officer upon request.

DESIRED PERFORMANCE PERIOD: Within 60 Calendar Days After Receipt of Order (ARO).

10.GOVERNMENT FURNISHED MATERIALS: No Government-furnished material will be provided

11. GENERAL LOCAL REQUIREMENTS

Access and General Protection/Security Policy and Procedures.

The contractor shall comply with all applicable installation/facility access and local security policies and procedures. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the

Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and

Terrorist Screening Database (TSDB) (AFI 31-101 and AFI 10-245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

AT Level I Training. All contractor employees, including subcontractor employees, requiring access to

US Government installations, facilities and controlled access areas shall complete AT Level I training within 10 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. AT Level I may be accomplished by a Level I qualified instructor; completing the Force Protection computer-based training (CBT) course on the Advanced

Distributed Learning System (ADLS), or Joint Knowledge Online at http://jko.jten.mil. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit AT Representative.

Conflict of Interest. The contractor shall not employ any individual who is an employee of the United

States Government if the employment of that individual would create a conflict of interest, nor shall the contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval of the employment in accordance with

Department of Defense Directive (DODD) 5500-7, Standards of Conduct. In addition, the contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industrial Labor Relations

Activities.

For Official Use Only (FOUO). The contractor shall comply with DoDD 5400.07, Chapter 4, DoD

Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding

FOUO material. FOUO or FOIA material discovered by the contractor or contractor employees shall not be retained by the contractor and surrendered immediately to an appropriate Government authority.

http://jko.jten.mil/

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Reporting Requirements. Contractor employees shall immediately report to an appropriate

Government authority any information or circumstances of which they are aware that may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information.

Physical Security. Contractor employees are responsible for safeguarding all Government property and controlled forms provided for the contractor’s use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

Safety. The contractor shall comply with Occupational Safety and Health Act (OSHA), Air Force

Occupational Safety, Fire Prevention and other applicable laws and safety regulations. Compliance with

OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor, and the Government will assume no liability or responsibility for the contractor’s compliance or non-compliance with such responsibilities. The contractor shall provide all personal protective clothing and equipment for contractor employees.

Hazardous Materials (HAZMAT). The contractor shall manage, handle, transport and store in accordance with the Resource Conservation and Recovery Act, 40 CFR 260-265, Protection of

Environment, applicable State statutes and regulations. Any waste that is generated will require coordination with the Environmental Office for storage and disposal. Hazardous waste generated on base shall not be removed by the contractor without prior approval.

Smoking in AF Facilities. Contractors are advised that the Air Force has placed restrictions on the smoking of tobacco products in Air Force facilities. AFI 40-102, Tobacco Use in the Air Force, outlines the procedures used by the commander to control smoking in our facilities. Contractor employees and visitors are subject to the same restrictions as the COR. Smoking is permitted only in designated areas.

Illegal Substances. Illegal substance possession and/or use will not be tolerated. The contractor shall ensure that contractor employees who have base access do not possess and/or use illegal substances. All contractors and subcontractors are required to adhere to all local, state and federal laws concerning possession and/or use of illegal substances. Contractors found to be in possession of illegal substances will be barred from the installation and subject to arrest and prosecution by local authorities.

11. Points of Contact

Contracting Officer – TSgt George F. Ballesteros

End SON