W50NH924W50NH924R0005 RFP Questions and Comments 1 November 2024.docx

W50NH924R0005

25 October 2024 GILE Questions and Comments

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Yes, Sensitive Service Materials could include CCI.

Please reference:

AR 190-13 The Army Physical Security Program AR 380-40, Safeguarding and Controlling Communications Security Material AR 710-4 Property Accountability

LS7385 defines an eligibility for award criteria, 5% of proposal total subcontracting dollars is a statutory requirement.

M.5.4.1 goals % of (TCV) are solicitation goals, and will be part of the tradeoff decision IAW the relative order of importance.

Subcontracting Plan and Subcontracting Participation Factor are separate requirements.

Subcontracting Plan and Subcontracting Participation Factor are separate requirements

Can the Government confirm the required documentation of proof is for the Offerors (and subcontractors) performing work post award. If so, please remove from M.2.1.

M.2.1.i will be deleted in upcoming amendment.

Attachment 0002 GILE GFPM Format RFP Page 141 GFPM Labor Mix tab

Attachment 0002 GILE GFPM Format RFP Page 141 GFPM Labor Mix tab

Attachment 0002 GILE GFPM Format RFP Page 141 GFPM Labor Mix tab

GILE GFPM

Labor Mix tab

· 3rd Quarter FY25

Please update the reference in L.5.3.3.2 a. from L.5.2.1 to L.5.3.2 that defines criteria considerations for Past Performance.

Confirmed will change to L.5.3.2 in next amendment.

As part of this transition, the DUNS Number has been removed from SAM.gov.

Entity registration, searching, and data entry in SAM.gov now require use of the new Unique Entity ID.

Please update the column D requirement to change Duns to UEI (as used in SAM) Confirmed, will update SBP Workbook.

Please clarify/identify the FRFP section that should replace L.5.4.

Confirmed will change to L5.3.4 on next amendment.

The RFP cover page is the Standard Form 33. Will the Government please confirm the Government requires a completed and signed copy of the SF33?

Confirmed, will change to SF 33 on next amendment.

Will the Government please unlock additional rows beyond 100 for additional inputs or accept 100 inputs only.

Offerors can submit an additional spreadsheet with the appropriate columns if they have ISRs in excess of 100 inputs.

Table 2, p 120 The GFPM states 3,120 hours for Wales that the Government is using in the baseline hours. However, there is a discrepancy between Table 2, which identifies the UK as 5-day/40 hour work week, and the GFPM.

Recommend the Government correct the hours to 1,912 per Table 2 on p. 120, which identifies the UK as 5-day/40 hour work week.

Attachment 0002, GFPM will be updated to reflect 1,912 hours for Brawdy Wales, UK.

Glossary is not identified in requirements.

Does the Government intend for each volume to contain a glossary? Please confirm if so, the glossary is excluded from page count if the offeror adds it.

Adding “Cover/face pages, indexes/table of contents, glossary/acronym lists, and lists of tables and figures will NOT be counted toward the page limitations below” to section L.2.1.1

Request the Government consider removing the ODC plug dollar amount ($165M) from the Total Contract Value (TCV) for calculating the Small Business Participation Plan (SBPP) goals.

The ODC plug amount will not be removed.

Will the Government allow for two (2) DoD SAFE Drop-Off Requests per submission? This will allow offerors to separate designated CUI and non-CUI documents with its upload. Currently the only option in DoD SAFE is to mark the entire drop-off as CUI even if an included file is not designated as CUI. Permitting two separate drop-offs will alleviate the need to unnecessarily designate a document as CUI.

Yes, will change in upcoming amendment.

Recommend this be restated as “...indicated in its proposal DOES include any financial....”

Confirmed, will update in next amendment.

Please confirm that J-BEAR is located in Anchorage, not Homer, Alaska.

Joint Base Elmendorf-Richardson (JBER) is located in Anchorage. The GFPM has been updated accordingly.

Will the Government please confirm offerors can provide the required data outlined in FAR 15.408, Table 15-2 within the Offeror Format Pricing Model (OFPM) EXCEL file submission.

Will remove AS 7104 via next Amendment as Certified Cost & Pricing Data is not required.

a. Facility Engineer, Senior (United States (U.S.) Army Military District of Washington (MDW))

b. Mechanical Engineer, Senior (U.S. Army MDW)

c. MI Systems Maintainer Integrator II (United States European Command (EUCOM))

d. MI Systems Maintainer Integrator II (Central Command (CENTCOM))."

Question: Performance Work Statement (PWS) Part 7, Technical Exhibit 3 – Minimum Qualification, Experience, Education, and Certification Requirements Table contains a detailed position description for the MI Systems Maintainer Integrator II–Europe. Under Subsection d, offerors are also being asked to meet or exceed the qualifications for a MI Systems Maintainer Integrator II (CENTCOM). Will the Government provide within Technical Exhibit 3 the minimum qualification, experience, education, and certification requirements for the MI Systems Maintainer Integrator II CENTCOM or map the MI Systems Maintainer Integrator II CENTCOM to an existing position description? As written, only the incumbent contractor can accurately determine the qualifications of the CENTCOM position, providing an unfair advantage in the Staffing Plan Evaluation Factor, as defined within M.4.2.

The MI Systems Maintainer Integrator II in CENTCOM has the same minimum requirements as the MI Systems Maintainer Integrator II listed in the PWS.

Question: Will the Government confirm that any offeror who cannot clearly demonstrate/articulate compliance and proposes a pricing solution that does not align with all overseas local labor laws will be deemed non-compliant with the requirements of the solicitation and eliminated from evaluation?

Any awardee(s) must comply with DFARS 252.222-7002 during contract performance. The government will not be specifically evaluating proposals for compliance with DFARS 252.222-7002 during the source selection process.

Question: Given that many of the facility maintenance actions are completed on items outside of the SCIF itself (chillers/HVAC and power/generators, for example) or can be conducted with the use of cleared TS/SCI escorts, will the Government consider past performance on contracts of similar magnitude and scope of the overall contracted effort (engineering, supply chain /logistics, etc.) with lower than TS/SCI clearances for those performing sustainment and maintenance level actions on applicable SCIF and non-SCIF facility equipment?

The Government, will not consider past performance on contracts of similar magnitude and scope of the overall contracted effort (engineering, supply chain /logistics, etc.) with lower than TS/SCI clearances for those performing sustainment and maintenance level actions on applicable SCIF and non-SCIF facility equipment to be Relevant Contracts.

Question: Given that there is a relatively small number of contracts conducting field-level and sustainment-level maintenance on SCIF facility equipment and MI (US Army) systems, this factor is unfairly leveraged toward the incumbent contractor, and is an impediment to competition. To ensure fairness across all offerors, and in the best interests of the competition, will the Government consider removing the overall CME requirement or, at a minimum, create lower CME requirements for each of the evaluated scope elements (facility maintenance and MI systems)?

The Government will lower CME requirements from 250 to 200 via an upcoming amendment

Question: Given the relatively small number of contracts conducting field-level and sustainment-level maintenance on SCIF facility equipment and MI (US Army) systems, this factor is unfairly leveraged toward the incumbent contractor, and is an impediment to competition. To ensure fairness across all offerors, and in the best interests of the competition, is it the Government’s intent to allow for the aggregation of relevancy requirements across the three references?

The offeror may use a combination of up to 3 contracts allowed IAW L.5.2 to meet the required number of CMEs .

Question: Section 1.6.11.7 defines the requirements of the warehouse, but are there any clearance-level requirements for the warehouse facility itself? If it is collocated with the SCIF (within the same building), does the Government concede that only the portion of the building containing the SCIF must be cleared TS/SCI?

There are no clearance-level requirements for the warehouse facility itself. SCIF space will be provided by the Government.

Question: Will the contractor be responsible for providing commercial leased vehicles to contractor personnel for use on any locations? If so, will the Government please provide the locations, number of vehicles per location, types of vehicles, and guidance on where these costs will be proposed/recovered?

Yes, There are currently 20 lease and 3 GSA vehicles utilized for GILE contractors at locations throughout the contract.

Question: In order for offerors to appropriately propose and price a Transition-In Plan, which is evaluated as part of the TEP, will the Government please provide offerors a copy of the current Transition-Out Plan so offerors can align their site-by-site transition approaches with the current incumbent's transition-out activities?

No

Question: Would the Government please confirm that these additional "costs such as hazardous duty pay, danger pay, and separation pay" for activities listed in Section 1.6.33.2 will be billable to the contract as an ODC?

Yes, those types of costs will be allowable as ODCs for temporary / TDY assignments.

In Table 2 – CONUS/OCONUS Support Locations, the Government lists Africa, Poland, Philippines, Romania, Latvia, Lithuania, Estonia, and Thailand as OCONUS support locations.

Question: Will the Government please update Attachment 0002 to include expected positions, FTEs, pricing LCAT Tier, and Price Locations for support in these countries?

See PWS 1.6.7, Table 1 and 2

In Table 2 – CONUS/OCONUS Support Locations, the Government indicates Days of Operations for each support location, for Philippines ranging from 6 to 7 days per week. The Government also provides normal/core duty hours, ranging from 8 hours to 12 hours per day. This table does not include hours for Kuwait.

Question: What should the contractor base productive man-hours off of for the Philippines and add Days of Operation for Kuwait?

There are no requirements for LCATs in the Philippines in the GFPM.

For Kuwait, the Government baseline hours assume 7 days per week, 12 hours per day. .

The Program Manager and Deputy Program Manager are not listed in the labor mix tab but are indicated in Technical Exhibit 3.

Question: Could the Government add them into Attachment 0002?

No; these costs are included in the PMO costs. See L.5.4.4.6.2.

Logistics Analyst 2 (PBO) referenced in Technical Exhibit 3 does not appear in Attachment 0002.

Question: Is there a difference between Logistics Analyst 2 and Logistics Analyst 2 (PBO), or are both positions the same?

The LA 2 (PBO) requires basic supply as well as GCSS-A and property accountability training and experience.

USG confirmed that both LCATs are included in GFPM Attachment 0002.

Question: Would the Government please clarify what mechanism will be used to track "vendor lead times and Government processing/approval time"? If this will be tracked in the portal, does the Supply Chain module have the ability to isolate these set-aside times for metric determination?

The portal does not have the functions to isolate lead times.

1. Self reported, QAQC via portal.

2. yes

Question: If this will be tracked in the portal, does the Supply Chain module have the ability to isolate these set-aside times for metric determination?

The portal does not have the functions to isolate lead times.

Question: As this deliverable is loaded onto the G4 portal, in order to separate the Personnel Manning Requirements from Finance/Salary information, will the Government consider removing the "Loaded Rate" requirement from Deliverable A008? Loaded Rate details will already be provided in applicable Finance Invoices and Deliverables.

No.

Question: Would the Government consider a recent CPAR instead of a PPQ?

No

Question: To allow all offerors to price the appropriate number of work hours for each of these locations and meet mission staffing requirements, would the Government please provide the exact "Days of Operation" and "Normal Core/Duty Hours" for the locations specified?

No. Leadership and Installation specific.

Note - Classified information shall NOT be submitted in response to this solicitation. Only unclassified proposal information shall be submitted and will be accepted.”

Question: Because IC- and US Army MI-related work are most closely aligned to the relevancy of GILE, what accommodations will be provided for submissions with classified scope of work, PWS, Task Order, or other related artifacts? If none, would the Government, consider UNCLASSIFIED PPQs and/or redacted/sanitized supporting documentation?

No classified information will be accepted, the Government may consider redacted/sanitized supporting documentation. PPQs should be unclassified and should not contain classified information.

Within that section, the following language is also included:. “For Other Than Small Business Offerors ONLY, the Small Disadvantaged Business (SDB) goal is BOTH of the following: 25% of ‘Total Contract Amount’ 25% of ‘Total Subcontracting Amount.’” Question: There is a discrepancy in the SDB participation goal of 5% within Section 4.5.1 and the SDB goals for “other than small business offerors” of 25% Total Contract Amount and 25% Total Subcontracting amount. Would the Government please clarify the appropriate small business participation goal for Small Disadvantaged Business (SDB)?

There is not a discrepancy. Small business participation goals for ALL offerors for this solicitation are:

25% Small Business (SB) 5% Small Disadvantaged Business (SDB) 5% Woman Owned Small Business (WOSB) 2% Historically Underutilized Business Zone Small Business (HUBZone SB) 3% Veteran Owned Small Business (VOSB) 3% Service-Disabled Veteran Owned Small Business (SDVOSB)

For offerors that are Other Than Small Business the SDB goal is both:

25% of ‘Total Contract Amount’ 25% of ‘Total Subcontracting Amount’

Question: Would the Government please provide a percentage estimate of the items being shipped from the MSRA versus the contractor warehouse facility? For items received and shipped from the MSRA, is the contractor exempt from the procurement/shipping timelines in PRS#8 (Urgent - 5 Calendar Days, Priority - 10 Calendar Days, and routine - 30 Calendar Days), which states that the timeline "excludes vendor lead times and Government processing / approval time. Includes requisition through site delivery"?

The word “leased” will be changed to “Government” in upcoming amendment.

Question: For items received and shipped from the MSRA, is the contractor exempt from the procurement/shipping timelines in PRS#8 (Urgent - 5 Calendar Days, Priority - 10 Calendar Days, and routine - 30 Calendar Days), which states that the timeline "excludes vendor lead times and Government processing / approval time. Includes requisition through site delivery"?

Yes. The contractor is exempt.

The DCSA FCL Orientation Handbook, Section 1.0 Overview of the National Industrial Security Program (NISP), page 5, states: “The classification levels in the NISP are CONFIDENTIAL, SECRET, and TOP SECRET.” (https://www.dcsa.mil/Portals/128/Documents/CTP/FC/FCL_Orientation_Handbook_9_March_2021.pdf).

Question: DCSA does NOT issue a TS/SCI FCL, but rather a TS FCL. SCI is specific to having a Sensitive Compartmented Information Facility (SCIF), which is accredited/certified/granted by the Accrediting Official. Does the Government mean Final TS FCL?

For an HQ INSCOM contract a TS FCL is required, not a TS/SCI FCL. Contractors should be granted a TS clearance with SCI eligibility.

Will change language in PWS 1.6.9 to TS FCL from TS/SCI FCL in upcoming amendment.

See above answer, “For an HQ INSCOM contract a TS FCL is required, not a TS/SCI FCL. Contractors should be granted a TS clearance with SCI eligibility.”