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RFP
Questions
| Q. No. |
| RFP/SOW Section |
| Pg No., |
| Question/Comment |
| Answer |
Paragraph
| 1 |
| N/A |
| N/A |
| Question 23 of the QA asked, “Please confirm Offerors are not permitted to subcontract with other Offerors to fulfill any of the GILE requirements.” The Governments response was, “The Government is not directing any subcontracting arrangements. Offerors can utilize subcontractors to fulfill requirements.” We would respectfully like to rephrase this question to the following, “Can the Government confirm Prime Offerors are not permitted to also be a subcontractor under another Prime Offeror who will be submitting as a Prime for the GILE opportunity? |
| The Government is not directing any subcontracting arrangements. Offerors can utilize subcontractors to fulfill requirements. |
| 2 |
| N/A |
| N/A |
| Respectfully request the Government consider an extension to submit on December 3, 2024, to account for the changes from the Q&A and Amendment 02 (released on November 4, 2024). The responses to the QA dated October 25, 2024, have prompted request for additional clarification and additional time would allow for Offerors to properly adjust their proposal in order to respond with a compliant RFP in accordance with the Government’s changes. |
| The Government will be extending the proposal due date to December 3 2024. |
| 3 |
| PWS |
| N/A |
| Would the Government please clarify whether it intends to reimburse for DoD Schools OCONUS? If so, will the Government please update the Solicitation and PWS to reflect this? |
| Table at H.9.1 will be updated via upcoming amendment to include “Education Allowance for Dependents (IAW FAR 31.205-44(e) and DSSR 270” as an ODC |
| 4 |
| PWS |
| N/A |
| The Department of State provides that “The purpose of the education allowance is to assist an employee in defraying those costs necessary to obtain educational services (grades K-12) that would normally be free of charge in the U.S. The allowance is based on the least expensive "adequate" school at post” |
| See above question |
These costs vary by location, number of dependents, and do not align with the specific “Zones” provided by the Government, will the Government please confirm this allowance is included in the ODC Plug?
| 5 |
| RFP M.4.5.1 |
| 366 |
| Paragraph M4.5.1 provides participation goal for all offerors. The Small Disadvantaged Goal is listed as 5% of TCV. For Other Than Small Business Offerors only, the SDB goal is listed as 25% of Total Contract Value (TCV). Please confirm that Other Than Small Business offerors are to meet a goal that is 5X’s the statutory requirement for SDB as a percentage of TCV. |
| Confirmed, additionally see answer below. |
| 6 |
| RFP M.4.5.1 |
| 366 |
| Paragraph M.4.5.1 provides participation goal for all offerors. The Small Disadvantaged Goal is listed as 5% of TCV. For Other Than Small Business Offerors only, the SDB goal is listed as 25% of Total Contract Amount and 25% of the Total Subcontracting Amount. Please confirm that Other Than Small Business offerors are to meet a goal that is 5X’s the statutory requirement for SDB as both percentage of the TCV and 5x’s the goal for SDB as a percentage of subcontracting value. |
| Confirmed |
| 7 |
| RFP M.4.5/M.4.5.1 |
| 366 |
| The participation plan described in M.4.5 is separate and different from the subcontracting plan described on page 345. Section L _ Submission of Subcontracting Plan, paragraph (d) states “ln view of this Congressional mandate, large businesses shall provide specific explanation as a part of any written subcontracting plan furnished in response to this solicitation/contract that identifies a goal for subcontracting to small disadvantaged business concerns that, in the aggregate, amounts to less than five percent of the bid or proposal's total subcontracting dollars.” However, M.4.5.1 states that for Other Than Small Businesses, the goal for SDB is 25% of the Total Subcontracting Amount. Please confirm that for Other Than Small Business, the SDB goal as a percentage of Total Subcontracting Amount is 25% and the SDB goal as a percentage of Total Contract Amount is 5% (the statutory requirement). |
| Confirmed |
| 8 |
| RFP M.4.5.1 |
| 366 |
| The 5% of proposal total subcontracting dollars is a statutory requirement. Paragraph M.4.5.1 has established goals as a percentage of the TCV for the solicitation. Please confirm that Other Than Small Business offerors are to meet a goal that is 5X’s the statutory requirement and 5X’s the solicitation requirement noted for all other offerors. |
| Confirmed |
| 9 |
| RFP M.4.5.1 |
| 366 |
| All offerors will submit a Small Business Participation Factor workbook. Additionally, all Other Than Small Businesses will submit a separate Subcontracting Plan. Please confirm that the goals shown in the solicitation on page 366, as a percentage of TCV are the same goals that Other Than Small Businesses are to apply to the Subcontracting Plan. |
| Confirmed |
Section L.3 of the RFP requires that offerors, “Provide a scanned image of a signed copy of the SF33 cover page, a copy of all completed fill-ins required by the solicitation, and (if applicable) a signed copy of all Amendments to the solicitation. System for Award Management (SAM) certifications need not be separately submitted; however, all Offerors must be successfully registered and valid in SAM prior to award”
It is noted that the two individual amendments released do not include any markings noting a specific Amendment number, summary of changes, or notable identification of the Amendment number.
Can the Government confirm that offerors are to acknowledge the individual Amendment number(s) and date on the proposal submission SF33, Block 13?
Confirmed
| 11 |
| L.2.1.1 |
| L.2.1.1 |
| Will the Government please clarify the following. In section L.2.1.1 there is a statement about providing a PWS and documents associated with section L.5 shall be submitted as attachments with no page limits and will not count towards the page limits of Volume 1. Since L.5 are the evaluation factors and does not include Volume 1. Please confirm that the direction to provide PWS and supporting documents as attachments (separate files) pertains specifically to Volume 4 (L.5.3) and the documentation we will submit supporting the Past Performance contracts we are using? |
| This language will be changed to "* The page limit applies to each of the requested written narratives of the volumes required in L.5.1, 5.2, and L.5.3. |
The Performance Work Statement (PWS) and documents associated with section L.5 shall be submitted as attachments with no page limits and will not count towards the page limits for the respective Volume.
| Amendment 02 removed the previous requirement in Section A to include a Proposal Adequacy Checklist, however clause 252.215-7009 Proposal Adequacy Checklist MAR 2023 remains included in Section K. Will the Government please confirm that a Proposal Adequacy Checklist is not required as part of offerors submission volumes. |
| Will remove DFARS Clause 252.215-7009 in upcoming amendment. |
| 13 |
| GFPM |
| N/A |
| Would the Government please fix the formulas for Base Period Wrap Rate Calc, Option Period 1 Wrap Rate Calc, Option Period 2 Wrap Rate Calc, Option Period 3 Wrap Rate Calc, and Option Period 4 Wrap Rate Calc tabs|? The formulas for the “Wrapped Total Cost (Excluding fee): (e.g. Cell F28) only sums the first three rows (e.g. SUM(F19:F22). |
| Changes made. Updated GFPM will be sent out with upcoming proposal. |
| 14 |
| GFPM |
| N/A |
| On the Density Estimate tab of the Government provided GFPM there are additional Location Zones “OCONUS_Hazardous”, “OCONUS_Arduous”, “OCONUS_Non-Hazardous”, and “OCONUS_Other” – Are these new location zones that the Offeror needs to take into account, or were these included erroneously on the Density Estimate tab? |
| The nomenclature issue, related to the zones has been corrected. Updated GFPM will be sent out with upcoming proposal. |
Section L.5.3.4.,b states: “The offeror shall provide to the Government a copy of a written agreement between the associated entity and the offeror describing what the associated entity will provide and/or be responsible for, and a written narrative that explains the significant and critical aspects the associated entity will provide to the proposed effort – i.e. the work to be performed by the associated entity. This may include a description of the associated entity’s resources, such as its workforce, facilities, and/or other resources that will be provided or relied upon in the proposed effort.”
| Please clarify what is required if the associated entity is a separate performing organization operating under the same business group as offering entity and is governed by the same common set of policies and procedures, uses the same accounting system, and reports to the same leadership. The only distinction is it has a different name and CAGE/UEI, and the associated entity will not be performing in execution. Does the Offeror need to include “copy of a written agreement between the associated entity and the offeror describing what the associated entity will provide…”? The RFP language states the Offeror “shall provide” which makes it a requirement, but there is nothing the Offeror can provide since this entity is only being used for past performance and not for execution. |
| The Government may not consider the past performance of an associated entity if the associated entity is not being used for execution in the awarded contract. |
