Volume I.pdf

VOLUME I

CONTRACT NO. MAA-MC-27-002

OIL/WATER SEPERATOR CLEANING & SLUDGE

REMOVAL SERVICES

AT

BALTIMORE/WASHINGTON INTERNATIONAL

THURGOOD MARSHALL & MARTIN STATE

AIRPORTS

February 2026

MARYLAND AVIATION ADMINISTRATION

Technical Provisions (Maintenance) Contract No. MAA-MC-27-002 (MAA-02/25) Oil/ Water Separator Cleaning &

Removal Services at BWI & MTN Airports

TOC-1

TABLE OF CONTENTS

OIL/WATER SEPARATOR CLEANING & SLUDGE REMOVAL SERVICES

AT

THURGOOD MARSHALL & MARTIN STATE AIRPORTS

Page Number

Invitation for Bid ……………………………………………………………………………….................................i-1- i-3

Contract Summary ................................................................................................................................ ii

Technical Provisions – General Information

TP-1.01 Scope of Work

TP-1.02 Basis of Award and Preparation of Bid

TP-1.03 Contractor Qualifications

TP-1.04 Duration

TP-1.05 Contractor’s Responsibilities

TP-1.06 Inspection and Cleaning of OWS

TP-1.07 OWS Location and Sizes

TP-1.08 Communications

TP-1.09 Contract Administrator

TP-1.10 Parking

TP-1.11 Uniforms

TP-1.12 Personnel and Supervision

TP-1.13 Extra Work Allowance

TP-1.14 Compensation to the Contractor

TP-1.15 Shift, Weekend, and Holiday Work

TP-1.16 Security Requirements

TP-1.17 Pre-Work Conference

TP-1.18 Records and Invoices

TP-1.19 Administration’s Right to Inspect

TP-1.20 Maintenance of Books and Records

TP-1.21 Insurance Requirements

Technical Provisions (Maintenance) Contract No. MAA-MC-27-002

(MAA-02/25) Oil/Water Separator Cleaning & Sludge Removal Services at BWI & MTN Airports

TOC-2

Special Provisions

SP-1.01 Small Business Reserve (SBR) Program ................................................ ...SP-1

SP-1.02 Small Business Preference ......................................................................... SP-2

SP-1.03 Bid Guarantee............................................................................................. SP-3

SP-1.04 Performance Guarantee (If contract price is over $100,000) .................... SP-3

SP-1.05 Payment Guarantee (If contract price is over $100,000) ........................... SP-4

SP-1.06 Surety Bond Assistance Program .............................................................. SP-4

SP-1.07 Individual Surety Bonds ............................................................................ SP-5

SP-1.08 Delivery of Bids ......................................................................................... SP-7

SP-1.09 Communications and Interpretations- Prior to Bid Opening..................... SP-7

SP-1.10 Addendum to Invitations for Bids ............................................................. SP-8

SP-1.11 Pre-Opening Modification or Withdrawal of Bid ..................................... SP-8

SP-1.12 Late Bids, Late Withdrawals, and Late Modifications .............................. SP-8

SP-1.13 Opening and Recording of Bids................................................................. SP-8

SP-1.14 Mistakes in Bids ......................................................................................... SP-9

SP-1.15 Minor Irregularities or Informalities .......................................................... SP-9

SP-1.16 Cancellation of Invitations for Bids ......................................................... SP-10

SP-1.17 Rejection of Individual Bids or Proposals ............................................... SP-10

SP-1.18 Rejection of all Bids ................................................................................. SP-11

SP-1.19 Bid Evaluation and Award ....................................................................... SP-11

SP-1.20 Corporate Registration ............................................................................. SP-12

SP-1.21 Bid Protests .............................................................................................. SP-12

SP-1.22 Payments and Invoicing .......................................................................... SP-12

SP-1.23 Subcontractors-Prompt Payment ............................................................. SP-13

SP-1.24 Subcontracting.......................................................................................... SP-15

SP-1.25 Subcontracting with Minority Business Enterprise (MBE) Firms .......... SP-15

SP-1.26 Good Faith Efforts ................................................................................... SP-19

SP-1.27 Contractor Affirmative Action/Equal Employment Opportunity ........... SP-21

SP-1.28 Minority Business Enterprise Program .................................................... SP-29

SP-1.29 BWI Marshall Airport Security, Access Badges, Airfield Vehicle

Ramp Permits and U.S. Customs Access Badges…………..………….SP-38

SP-1.30 Airport Operations ................................................................................... SP-50

SP-1.31 Pre-Work Conference .............................................................................. SP-50

SP-1.32 Housekeeping and Clean-Up ................................................................... SP-51

SP-1.33 Contract Time for Completion of Work .................................................. SP-51

SP-1.34 Adjacent Property .................................................................................... SP-51

SP-1.35 Beneficial Occupancy .............................................................................. SP-52

SP-1.36 Extension of Time .................................................................................... SP-52

SP-1.37 Accident Prevention. ................................................................................ SP-52

SP-1.38 Building Permits....................................................................................... SP-53

SP-1.39 Laws to be Observed ................................................................................ SP-55

SP-1.40 Familiarity with Laws, etc ....................................................................... SP-55

SP-1.41 Interpretations by Addendum. ................................................................. SP-55

SP-1.42 Liability of Contractor ............................................................................. SP-56

SP-1.43 Indemnification of the Maryland Aviation Administration. ................... SP-56

Technical Provisions (Maintenance) Contract No. MAA-MC-27-002

(MAA-02/25) Oil/Water Separator Cleaning &

TOC-3

SP-1.44 Interpretation of Plans, etc ....................................................................... SP-56

SP-1.45 Alteration of Specifications or of Character of Work ............................. SP-57

SP-1.46 Contract Furnished to Contractor ............................................................ SP-57

SP-1.47 Supervision by the Administration ......................................................... SP-57

SP-1.48 Legal Address........................................................................................... SP-57

SP-1.49 Licensing .................................................................................................. SP-58

SP-1.50 Cross Utilization ....................................................................................... SP-58

SP-1.51 Minimum Specifications .......................................................................... SP-58

SP-1.52 Patent Infringement .................................................................................. SP-58

SP-1.53 Non-Payment for Work Improperly Done .............................................. SP-59

SP-1.54 Successful Termination of Contractor’s Responsibility and Final

Acceptance………………………………………………………….... SP-59

SP-1.55 Commercial Nondiscrimination Clause………………………………..SP-59

SP-1.56 Maryland Living Wage Law…………………………………………. SP-60

SP-1.57 Insurance Requirements……………………………………………….SP-62

General Conditions

GC-1.01 Definitions ................................................................................................. GC-1

GC-1.02 Preparation of Bid/Proposal ...................................................................... GC-6

GC-1.03 Site Investigation ....................................................................................... GC-7

GC-1.04 Bid, Performance and Payment Bonds ..................................................... GC-7

GC-1.05 Contingent Fee Prohibition ....................................................................... GC-8

GC-1.06 Cost and Price Certification ...................................................................... GC-8

GC-1.07 Contract Administration ............................................................................ GC-8

GC-1.08 Authority of the Procurement Officer ....................................................... GC-8

GC-1.09 Corporate Registration and Tax Payment Certification ........................... GC-9

GC-1.10 Compliance with Laws ............................................................................. GC-9

GC-1.11 Initiation of Work ...................................................................................... GC-9

GC-1.12 Notice to Proceed and Completion of the Work ...................................... GC-9

GC-1.13 Conformity with Contract Requirements ............................................... GC-10

GC-1.14 Inspection of Work .................................................................................. GC-11

GC-1.15 Removal of Defective Work ................................................................... GC-11

GC-1.16 Discrepancies in Contract Documents .................................................... GC-12

GC-1.17 Cooperation by Contractor ...................................................................... GC-12

GC-1.18 Cooperation with Utilities ....................................................................... GC-12

GC-1.19 Cooperation Between Contractors .......................................................... GC-13

GC-1.20 Jurisdiction Furnished Material .............................................................. GC-13

GC-1.21 Indemnification and Insurance ................................................................ GC-14

GC-1.22 Responsibility for Damage Claims ......................................................... GC-15

GC-1.23 Assignment .............................................................................................. GC-16

GC-1.24 General Guaranty .................................................................................... GC-16

GC-1.25 Final Acceptance and Payment ............................................................... GC-16

GC-1.26 Personal Liability of Public Officials ..................................................... GC-16

GC-1.27 Approval Authority ................................................................................. GC-17

GC-1.28 Remedies and Termination ..................................................................... GC-17

Technical Provisions (Maintenance) Contract No. MAA-MC-27-002

(MAA-02/25) Oil/Water Separator Cleaning &

TOC-4

GC-1.29 Delays and Extensions of Time .............................................................. GC-17

GC-1.30 Differing Site Conditions ........................................................................ GC-18

GC-1.31 Changes ................................................................................................... GC-18

GC-1.32 Negotiated Payment Provision ................................................................ GC-20

GC-1.33 Suspension of Work ................................................................................ GC-20

GC-1.34 Force Account Work ............................................................................... GC-21

GC-1.35 Variations in Estimated Quantities ......................................................... GC-23

GC-1.36 Sanctions Upon Improper Acts ............................................................... GC-23

GC-1.37 Non-Hiring of Employees ....................................................................... GC-23

GC-1.38 Conflict of Interest Law .......................................................................... GC-24

GC-1.39 Registration ............................................................................................. GC-24

GC-1.40 Taxes-Responsibility for Payment, Exemption Forms to be Filed, etc..GC-24

GC-1.41 Tax Exemption ........................................................................................ GC-24

GC-1.42 Specifications ........................................................................................ GC-25

GC-1.43 Delivery ................................................................................................... GC-25

GC-1.44 Patent, Trade Mark and Copyright Infringements .................................. GC-25

GC-1.45 Occupational Safety and Health Act (OSHA) ........................................ GC-25

GC-1.46 Minority Business Enterprise and Affirmative Action ........................... GC-25

GC-1.47 Small Business Procurement .................................................................. GC-26

GC-1.48 Non-Discrimination in Employment ...................................................... GC-26

GC-1.49 Multi-Year Contracts Contingent Upon Appropriations ........................ GC-27

GC-1.50 "Buy American Steel" Act ...................................................................... GC-27

GC-1.51 Prevailing Wage Contracts for Public Works ......................................... GC-27

GC-1.52 Disputes ................................................................................................... GC-28

GC-1.53 Liquidated Damages ............................................................................... GC-28

GC-1.54 Contractor's Invoices ............................................................................... GC-28

GC-1.55 Financial Disclosure ................................................................................ GC-28

GC-1.56 Political Contribution Disclosure ............................................................ GC-28

GC-1.57 Incorporation by Reference ..................................................................... GC-29

GC-1.58 Maryland Law Prevails ........................................................................... GC-29

GC-1.59 Bid Award - Resident Business .............................................................. GC-29

GC-1.60 Payment of State Obligations.................................................................. GC-29

GC-1.61 Pre-Existing Regulations ........................................................................ GC-31

GC-1.62 Retention of Records ............................................................................... GC-31

GC-1.63 General Conditions Controlling .............................................................. GC-31

GC-1.64 Dissemination of Information ................................................................. GC-31

GC-1.65 Insolvency ............................................................................................... GC-31

Invitation for Bids Contract No MAA-MC-27-002 (MAA-02/025) Oil/Water Separator Cleaning &

Sludge Removal Services at BWI & MTN i-1

INVITATION FOR BIDS

OIL/WATER SEPARATOR CLEANING & SLUDGE REMOVAL SERVICES AT

BALTIMORE/WASHINGTON INTERNATIONAL THURGOOD MARSHALL & MARTIN

STATE AIRPORTS

Sealed Bids for the Maryland Aviation Administration (MAA) and titled Oil/Water Separator

Cleaning & Sludge Removal Services at Baltimore/Washington International Thurgood Marshall &

Martin State Airports as found in Contract No. MAA-MC-27-002 shall be submitted on emma.maryland.gov. We recommend registering in advance to become acquainted with the site. Bids shall only be accepted via the State’s internet-based electronic procurement system, eMaryland Marketplace Advantage (eMMA).

March 19, 2026, at 01:00:00 PM Local Time Attn: Joe Reese

The Contractor shall provide all necessary labor, supervision, materials, equipment, containers, insurance, and expertise to perform all operations involved in cleaning and inspecting existing oil/water separators

(OWS) and additional treatment and containment structures for the Maryland Department of

Transportation Maryland Aviation Administration, hereinafter referred to as Administration or

MDOT MAA, at the Baltimore/Washington International Thurgood Marshall (BWI Thurgood

Marshall) and Martin State (MTN) Airports in accordance with these specifications.

The award of this contract shall be made to the responsible bidder that submits the lowest responsive bid meeting the experience and specifications.

NOTICE TO BIDDERS: Each Bidder, before submitting a bid shall become fully informed as to the extent and character of the work required. No consideration shall be granted for any alleged misunderstanding of the material to be furnished or work to be done. The submission of a bid is an agreement with all of the items and conditions referred to herein.

This Project has been advertised via eMaryland Marketplace Advantage: Specifications (Volume I) and Bid

Documents (Volume II) are available for download via eMaryland Marketplace Advantage:

https://emma.maryland.gov. If you are unable to download the documents (Volumes I and II), these documents may be examined without charge at the MAA’s Office of Procurement, 7001 Aviation Blvd, Second Floor, Glen Burnie, Maryland 21061. Copies thereof may be obtained. All bids must be submitted on the bid documents provided in Volume II.

NOTICE TO BIDDERS: In accordance with the Governor’s Executive Order 01.01.2021.01 dated January

6, 2021, this procurement has been advertised as Small Business Reserve Procurement for which award will be limited to certified small business vendors. Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, §§14-501 – 14-505, Annotated Code of Maryland , and that are certified by the Governor’s Office of Small, Minority, and Business Affairs Small Business Reserve Program are eligible for award of a contract. If you have concerns regarding the SBR designation or should you choose not to bid on this solicitation, please provide the Administration with feedback by providing a brief email response to Joe Reese (jreese2@bwiairport.com), the Procurement Officer, or emailing a completed No Bid Notice Form, provided via eMMA, to the Procurement Officer.

A Pre-Bid Meeting shall be held via Microsoft Teams at 10:00:00 a.m. on February 19, 2026, for https://emma.maryland.gov/

(MAA-02/025) Oil/Water Separator Cleaning &

Sludge Removal Services at BWI & MTN i-2 interested Bidders. Please complete the Pre-Bid RSVP form to notify MAA of your intent to attend. This meeting will occur via Microsoft Teams. Please use the following link to access the meeting or phone number to dial in: Join the meeting now / Conference phone number (667)262-2962, Conference ID: 143054663#.

Each Bid (Section P), if in the amount of $100,000 or more, must be accompanied by a Bid Bond (Section L) in the amount of five percent (5%) of the total contract price. If a Bidder fails to submit these documents, the MAA shall deem the bid non-responsive. The Bid/Proposal Affidavit (Section M) shall also be submitted with each bid.

Performance Bond (Section B) in the amount of one hundred percent (100%) of the total contract price shall be required of the successful Bidder. Assistance in obtaining Bid and Performance bonds may be available to qualifying businesses through the Maryland Small Business Development Financing Authority

(MSBDFA). See SP-1.06 for more details. A Hiring Agreement shall be required of the successful Bidder. See

Volume II Section F Hiring Agreement.

NOTICE TO BIDDERS: The contractor shall fill out the information page of the Bid Proposal Section

P and submit all required items including pricing on the EXCEL SPREADSHEET attached to this solicitation. In addition, the contractor must fill in the price sheet on eMMA and ensure that the pricing matches the excel sheet. In the event of a discrepancy between the excel sheet and the eMMA pricing sheet, the EXCEL sheet will prevail. This project is being bid via eMaryland Marketplace

Advantage (eMMA), https://emma.maryland.gov. Bids shall only be accepted via the State’s internet based electronic procurement system, eMMA at https://emma.maryland.gov.

NOTICE TO BIDDERS: In accordance with Code of Maryland Regulations (COMAR)

21.05.02.16, to receive a contract award, a Bidder must be registered on eMaryland Marketplace

Advantage as a vendor. To register on eMaryland Marketplace Advantage, go to the Office of State

Procurement Website at https://procurement.maryland.gov.

The MAA hereby notifies all Bidders that in regard to any contract entered into pursuant to this advertisement, certified MDOT Minority Business Enterprise (MBE) firms shall be afforded full opportunity to submit bids in response to this notice and shall not be subjected to discrimination on the basis of race, color, sex, or national origin in consideration for an award. MBE firms are encouraged to respond to this solicitation notice.

An MBE subcontract participation goal of twelve percent (12%) of the total contract dollar amount of the

Contractor’s Bid has been established for this procurement. By submitting a response to this solicitation, the

Bidder agrees that this dollar amount of the contract will be performed by certified MBE firms as specified. A prime contractor, including an MBE prime contractor, must accomplish an amount of work not less than the

MBE subcontract goals with certified MBE subcontractors. A prime contractor comprising a joint venture that includes MBE partner(s) must accomplish the MBE subcontract goal with certified MBE subcontractors.

WARNING – PLEASE READ:

A firm must be listed in the MDOT MBE/DBE Directory with the gender category in order to be used to meet the gender subgoal.

A firm must be listed in the MDOT MBE/DBE Directory with an ethnic/racial category in order to be used to meet the ethnic/racial subgoal.

A firm must be listed in the MDOT MBE/DBE Directory with both the gender and ethnic/racial categories in order for a contractor to have the option of selecting which of those categories it will use for the firm on a State contract.

https://teams.microsoft.com/meet/22450687217734?p=BVMSKI1vNFBu9i7gfN tel:+14434095228,,219666582# https://emma.maryland.gov/ https://procurement.maryland.gov/

(MAA-02/025) Oil/Water Separator Cleaning &

Sludge Removal Services at BWI & MTN i-3

Contractors should designate whether the MBE firm will be used as a woman-owned business or as a business owned by a member of a racial/ethnic group before calculating the percentage of MBE participation goals and subgoals they intend to meet.

Maryland’s MBE/DBE Directory reflects the dual certification status. You can access the MBE/DBE

Directory at http://mbe.mdot.state.md.us. Firms with dual certification are listed as follows:

Example:

ABC Corporation, Inc.

123 Corporate Circle

Hanover, MD 21076

Female/African American

00-000

There is no Veteran-Owned Small Business Enterprise (VSBE) subcontract participation goal for this project.

NOTICE TO BIDDERS: The MAA has determined under the Maryland Living Wage Law (SP-

1.56), the contract resulting from this solicitation has been deemed to be a Tier 1 contract.

NOTICE TO BIDDERS: If any prospective Bidders are physically impaired and are planning to attend the Pre-Bid/Site Inspection, please call ahead to 410-859-7031 (Office of Procurement), 410-859-7111 (MAA

Communications Center), or 410-859-7227 (TDD) to advise of any reasonable accommodations required.

NOTICE TO BIDDERS: By submitting a response to this solicitation, a vendor shall be deemed to represent that it is not in arrears in the payment of any obligation due and owing the State of

Maryland. This includes the payment of taxes and employee benefits, and that it shall not become so in arrears during the term of the contract if selected for contract award.

By submitting a response to this solicitation, the Bidder agrees to accept payments by electronic funds transfer unless the State Comptroller's Office grants an exemption. The selected Bidder shall register with the EFT Registration, General Accounting Division form using the COT/GAD X10 Vendor Electronic

Funds (EFT) Registration Request Form, available at http://compnet.comp.state.md.us/gad/pdf/GADX-

10.pdf. Any request for exemption must be submitted to the State Comptroller's Office for approval at the address specified on the COT/GAD X-10 form and must include the reason for exemption.

Questions regarding the Electronic Funds Transfer should be referred to the Office of the

Comptroller, General Accounting Division, 80 Calvert Street, Room 200, Annapolis, Maryland 21401,

(410) 260-7820 or mmcmahon@comp.state.md.us.

The MAA reserves the right to reject any and all bids and/or waive technical defects if, in its judgment, the interest of the Administration may so require.

If there are any questions regarding this contract, please contact:

Joe Reese

Procurement Officer III

Office of Procurement and Materials Management

Maryland Aviation Administration

Ph: 410-859-7759

Jreese2@bwiairport.com http://mbe.mdot.state.md.us/ http://compnet.comp.state.md.us/gad/pdf/GADX-10.pdf http://compnet.comp.state.md.us/gad/pdf/GADX-10.pdf mailto:mmcmahon@comp.state.md.us mailto:Jreese2@bwiairport.com

Contract Summary for Maintenance Contracts Contract No. MAA-MC-27-002

(MAA-02/23) Oil/Water Separator Cleaning & Sludge Removal Services at BWI Thurgood Marshall & Martin State Airports ii

CONTRACT SUMMARY

Item Description

MAA Contract Number MAA-MC-27-002

Contract Title Oil/Water Separator Cleaning & Sludge Removal Services at BWI

Thurgood Marshall & Martin State Airports

Small Business Reserve (CSB) YES (X) – NO ( )

MBE Participation Goal 12%

Applicable General Conditions All

Applicable Special Provisions: All Except SP- 1.02, 1.05 and 1.07

X SP-1.01 X SP-1.09 X SP-1.17 X SP-1.25 X SP-1.33 X SP-1.41 X SP-1.49

SP-1.02 X SP-1.10 X SP-1.18 X SP-1.26 X SP-1.34 X SP-1.42 X SP-1.50

X SP-1.03 X SP-1.11 X SP-1.19 X SP-1.27 X SP-1.35 X SP-1.43 X SP-1.51

X SP-1.04 X SP-1.12 X SP-1.20 X SP-1.28 X SP-1.36 X SP-1.44 X SP-1.52

SP-1.05 X SP-1.13 X SP-1.21 X SP-1.29 X SP-1.37 X SP-1.45 X SP-1.53

X SP-1.06 X SP-1.14 X SP-1.22 X SP-1.30 X SP-1.38 X SP-1.46 X SP-1.54

SP-1.07 X SP-1.15 X SP-1.23 X SP-1.31 X SP-1.39 X SP-1.47 X SP-1.55

X SP-1.08 X SP-1.16 X SP-1.24 X SP-1.32 X SP-1.40 X SP-1.48 X SP-1.56

Contract Summary for Maintenance Contracts Contract No. MAA-MC-27-002

(MAA-02/23) Oil/Water Separator Cleaning & Sludge Removal Services at BWI Thurgood Marshall & Martin State Airports ii

Applicable Technical Provisions TP-1.01 through TP-1.21

Wage Rates Required YES () - NO (X)

Project Location BWI Airport (X) - MTN Airport (X)

Bid Bond Required YES (X) - NO ( )

Performance Bond Required YES (X) - NO ( )

Payment Bond Required YES () - NO (X)

Contract Duration 5 Years

MBE Liquidated Damages

YES () - NO (X)

Pre-Bid Meeting Date/Time February 19, 2026, at 10:00 AM via Microsoft Teams

Join the meeting now

667-262-2962 Conference ID:254340276#

Meeting ID:22450687217734 Passcode:Jx7Pr25L

Question Due Date

Must be submitted in writing via email jreese2@bwiairport.com

February 26, 2026, at 4:00 PM Local Time

Bid Due Date/Time

March 19, 2026, at 1:00:00 PM Local Time

Bids must be submitted via eMMA: https://emma.maryland.gov

Bid Opening Date/Time

March 19, 2026, at 1:05:00 PM Local Time

Bids will be opened in eMMA. The bid tabulation will be available to the public on eMMA via BPM055229 https://teams.microsoft.com/meet/22450687217734?p=BVMSKI1vNFBu9i7gfN mailto:jreese2@bwiairport.com

Technical Provisions (Maintenance) Contract No. MAA-MC-27-002 (MAA-09/99) Oil/Water Separator Cleaning & Sludge

Removal Services at BWI & MTN Airports

TECHNICAL PROVISIONS

OIL/WATER SEPARATOR

CLEANING AND SLUDGE

REMOVAL SERVICES

AT

THURGOOD MARSHALL AND MARTIN STATE AIRPORTS

TP-1.01 Scope of Work

A. The Contractor shall provide all labor, material, equipment, and services, to perform all operations involved in cleaning and inspecting existing oil/water separators (OWS) and additional treatment and containment structures at BWI Marshall & MTN. Additional structures that may require maintenance include but are not limited to: oil water interceptors, Stormfilters™, Stormceptors™, and various machine and stormwater sumps.

Subsequent testing and disposal of all wastes removed from these structures will also be required by the Contractor at Baltimore/Washington International Thurgood Marshall

(BWI Marshall) and Martin State (MTN) Airports.

B. The Administration currently has an Interagency Agreement with the Maryland

Environmental Service (MES) to provide inspection services for all oil-water separators, Stormfilters™, Stormceptors™ and various equipment and stormwater sumps at BWI

Marshall and MTN Airports. The Administration will determine when OWS and other structures require cleaning based upon the MES field findings and inspection reports.

C. The Maryland Aviation Administration (Administration) shall have the unilateral right to order, in writing, changes in the work within the scope of the contract in accordance with

General Provisions clause "Changes".

D. Contractor shall be required to provide Bid, Performance, and Payment Bonds in accordance with sections SP-1.03 Bid Guarantee, SP-1.04 Performance Guarantee, and SP-1.05

Payment Guarantee. As bonding affects the amount of any bid all Contractors shall read these provisions.

E. Any Amendment to the contract shall be considered an alteration of the specifications and shall be handled in accordance with SP-1.45 Alteration of Specifications or of Character of Work. Should such alterations in the Specifications result in the Contractor being assessed an increase in the cost of the Payment and Performance Bonds, the Administration shall compensate the Contractor for the increase in bonding cost upon receiving a copy of the surety’s invoice.

F. In the event of a conflict between Special Provisions and General Conditions, the Special

(MAA-09/99) Oil/Water Separator Cleaning & Sludge

Removal Services at BWI & MTN Airports

Provisions shall prevail. In the event of a conflict between Technical Provisions and

Special Provisions, the Technical Provisions shall prevail.

G. All Contractor personnel shall be required to obtain a security identification badge. All

Contractor employees who operate motorized vehicles shall be required to obtain a valid airport-issued driving permit. All motor vehicles operated by Contractor employees must have an airfield inspection performed before allowed onto the AOA. See TP-1.16 for additional security requirements. Compensation for security badges shall be in accordance with TP-1.14 Compensation to the Contractor.

H. This Contract is subject to various audits. The Contractor shall be available to assist and fully comply with any audit request in a timely manner and according to the TP-1.19

Administration’s Right to Inspect.

TP-1.02 Basis of Award and Preparation of Bid

A. For bidding purposes, the Bidder shall provide the cost of cleaning all treatment structures and sumps by the gallon, ton or drum once a year for four (4) years. The Administration has provided quantities to bid on in Section P. This is for bidding purposes only and not a guarantee of any quantity of jobs. The Administration shall schedule the clean out of all structures. All structures including OWS may not be cleaned on an annual basis and some separators may be cleaned more than once a year. Other structures shall require clean out upon specific request. Compensation shall be as found in Section P. The contract shall be awarded to the responsible bidder that submits the lowest responsive bid based upon the specifications and the amount found in Part II in Section P.

B. All line items of Section P must be completed at the time of the bid submittal. In preparing its Bid, the Contractor shall not leave any blank line unfilled, including but not limited to contract unit prices. The Contractor shall be held to all unit prices for the four (4) year duration of the contract. If it is determined that a Contractor has used zero (0) as a unit price or unreasonably underbid any other unit price to reduce the total cost of the contract, the bid shall be considered non-responsible and the Administration shall proceed to the next lowest responsive bid from a responsible bidder.

C. In preparing its Bid, the Contractor shall not include with the Bid any stipulation(s) or qualification(s). The Administration shall reject any Bid and proceed to the next lowest responsive bid from a responsible bidder.

TP-1.03 Contractor Qualifications

A. The Contractor must have five (5) years’ experience as a company working in the cleaning of oil/water separators and subsequent disposal. The Administration shall not accept the experience of individual employees or combinations of employees as company experience.

The contractor shall submit documentation demonstrating the five (5) year experience, including company, address, contact person, telephone number, the term of contract, (MAA-09/99) Oil/Water Separator Cleaning & Sludge

Removal Services at BWI & MTN Airports description and amount.

B. The Contractor may submit documentation regarding its qualifications on Section Q, Experience Questionnaire. Section Q together with all documentation may be submitted with the bid. If it is not submitted with the bid it must be submitted at the request of the

Administration following bid opening. If it is not submitted within 5 days of the

Administration’s request the bid may be rejected as non-responsible and the Administration shall proceed to the next lowest responsive bid from a responsible bidder.

C. Performance Evaluations

1. The Administration reserves the right to perform for the benefit of itself and other

State agencies evaluations (interim and/or final) of the performance of the Contractor and subcontractors for this contract.

2. Performance evaluations may be used or reviewed by a Procurement Officer in the course of making a future determination of responsibility under other procurements.

3. Unsatisfactory performance of this contract (or any part of it), whether or not the contract is terminated for default and whether or not an unsatisfactory report (interim and/or final) is issued, may result in a determination that the Contractor is not a responsible bidder or Offeror under COMAR 21.06.01.01.

4. Nothing in this contract shall be construed to limit or qualify the authority of the

Procurement Officer under the Procurement Statutes or COMAR Title 21.

TP-1.04 Duration

A. This contract shall remain in effect for a period of five (5) years beginning with Notice to

Proceed. The contract amount is not to exceed $ 500,000 dollars.

B. In the event the spending authority (total cost of contract) has been expended prior to reaching the original termination date, the Administration reserves the right to rebid the contract.

TP-1.05 Contractor’s Responsibilities

A. Following Notice to Proceed, the Contractor shall meet with the Administration and/or

MES to establish operational procedures for cleaning and removal of liquid and sludge from all structures at BWI Marshall and MTN Airports. If the incumbent Contractor is reselected, this meeting may be waived.

B. Work to be performed under this Contract shall include: cleaning and removal of any build-up of oil or other waste liquids, or solids which may have accumulated in the grit chamber or separated holding areas of the oil/water separators, hydraulic lift pits and other treatment

(MAA-09/99) Oil/Water Separator Cleaning & Sludge

Removal Services at BWI & MTN Airports and holding structures; testing the waste liquids and solids removed from the oil/water separators, hydraulic lift pits and other treatment and holding structures; disposing of the waste liquids and solids removed from the oil/water separators, hydraulic lift pits and other treatment and holding structures, in accordance with all applicable federal, state, and local laws, regulations, codes; and filling of oil/water separators and Stormceptors™ to proper level with clean water.

C. Contractor must be able to obtain sufficient fleet to pump out and clean a single 30,000-gallon capacity OWS within an 8-hour shift.

D. Safety

1. It shall be the responsibility of the Contractor to erect all necessary barriers, lighting, signs, and other devices to give adequate warning to individuals in the work area. Areas adjacent to the work area shall be kept clean of all debris or other objects, which might impede pedestrian or vehicular traffic at all times. In situations where complaints of un-cleanliness are reported, it will be the responsibility of the Administration to determine whether action shall be required by the Contractor to clean the work area. All Contractor employees shall be instructed on accident prevention and safety.

2. The Contractor shall have to enter confined spaces to inspect and clean separators.

The Contractor shall be responsible for the training and certification of its employees to perform confined space entry. Proof of confined space certification of its employees shall be provided to the Administration at the time of bid submittal.

3. Contractor shall take note that the existing oil/water separators and Stormfilters™ are located inside or near buildings where the capacity for ongoing operations must be maintained. Care shall be taken to ensure safety and avoid injury to persons from falling objects, open manholes, or other hazards, and to prevent the presence of potentially dangerous situations from arising within the work area.

4. Contractor personnel are required to wear reflective safety vests and hard hats when performing activities within the SIDA at BWI Marshall and MTN Airports.

E. The normal working hours for the Contractor shall be an eight (8) hour, or less, period between 6:00a.m. and 2:00p.m. excluding Saturdays, Sundays, and federal holidays. If the

Contractor intends to work other than the normal hours, he must obtain the approval of the

Administration in writing at least 48 hours in advance of the beginning of the requested time. Work performed during other than normal working hours will be at no additional cost to the Administration.

F. All utilities required for this Contract will be provided to the Contractor by the

Administration at point of source and in the vicinity of the work area.

(MAA-09/99) Oil/Water Separator Cleaning & Sludge

Removal Services at BWI & MTN Airports

G. The Contractor shall remove all waste materials and other debris daily to avoid an accumulation at the work site. No dumping will be permitted on BWI Marshall or MTN property. All hauling and disposal shall be in accordance with federal, state, and local regulations and in a manner, which prevents spillage on streets or adjacent areas.

H. The Administration will designate an area for temporary storage of wastes on BWI

Marshall. This temporary storage area shall only be used for contained wastes, which are awaiting results of sampling and testing, prior to disposal. Any damage done to the temporary storage area by the Contractor shall be repaired and the area restored to its original condition by the Contractor at no additional cost to the Administration.

I. Contaminated water must be safely transported off-airport to a certified water disposal facility.

TP-1.06 Inspection and Cleaning of OWS

A. Inspections of the oil/water separators included in TP-1.07 Locations and Sizes are performed by MES, and MES shall recommend to the Administration when cleaning shall be scheduled or how a fixed schedule shall be set established.

B. Prior to performing the cleaning of the oil/water separators, hydraulic lift pits and other treatment and holding structures, the Contractor shall perform a visual inspection of the structure to determine the type of waste, oil, liquids or solids or both and what the work will require. Upon request by the Administration, the Contractor shall submit a work plan, detailing the date and needed labor and equipment for each service.

C. All structures included as part of this Contract shall be cleaned of any oil and other solid and liquid waste materials which may have been trapped in the grit chamber or separated holding areas of structure. The Contractor shall pump, vacuum, shovel, squeegee or otherwise completely remove all solid, liquid, or other wastes from both the grit chamber and separated holding area of each structure as directed by the Administration. Solids and liquids shall be collected in containers, which comply with Department of Transportation (DOT) regulations

49 CFR 171.00-179.00.

D. All liquids and solids generated from the cleaning of all Administration owned treatment and storage structures included as part of this Contract could be hazardous waste as defined by

MDEP regulations 310 CMR 30.00. The Contractor shall determine if any of the waste needs to be disposed of as hazardous waste. All hazardous wastes shall be shipped to a facility, which is permitted by the EPA and the MDEP to accept such wastes. The Contractor shall prepare all hazardous waste manifests and Land Disposal Restriction (LDR) Notices for the

Contracting Officer’s representative’s signature. The test results shall be used in determining the appropriate hazardous waste codes for the manifests and LDRs. At a minimum, the hazardous waste code shall be ‘MA01.’

(MAA-09/99) Oil/Water Separator Cleaning & Sludge

Removal Services at BWI & MTN Airports

E. All waste considered non-hazardous shall be disposed of in an appropriate manner in accordance with Local, State and Federal law and regulations. Bill of Lading forms must be submitted to the Administration outlining the amount of non hazardous waste generated.

F. The Contractor shall submit the names, addresses, telephone numbers, and EPA Identification

Numbers of the Treatment, Storage and Disposal Facility (TSDF) to which the hazardous wastes will be shipped. The Contractor shall also identify which wastes produced, as a result of this Contract, will be shipped to each proposed TSDF.

TP-1.07 OWS Locations and Sizes

A. BWI Marshall

OWS

ID

TOTAL

VOLUME

(gallons)

LOCATION

Sensor

Present

MES

Monitoring

Frequency

AP-1 Unknown Aircraft Parking Yes 1/QTR

Bus-1 Unknown Bus Maintenance Facility Unknown 1/QTR

CP-1 15000 Daily parking garage: lowest level Yes 1/QTR

CP-2 15000 Daily parking garage: lowest level Yes 1/QTR

CP-3 15000 Daily parking garage: 1st level Yes 1/QTR

CP-4 15000 Daily parking garage: 1st level Yes 1/QTR

CCR-1 15000 Consolidated Car Rental Facility: Budget Yes 1/QTR

CCR-2 15000 Consolidated Car Rental Facility: Hertz Yes 1/QTR

CCR-3 15000 Consolidated Car Rental Facility: Avis Yes 1/QTR

CCR-4 15000 Consolidated Car Rental Facility: Alamo/National Yes 1/QTR

CCR-5 15000 Consolidated Car Rental Facility: Enterprise Yes 1/QTR

CCR-6 15000 Consolidated Car Rental Facility: Thrifty Yes 1/QTR

DI-1 25000 15R Deice pad by clean drain Yes 1/QTR

DI-2 20000 General Aviation Deicing Pad Yes 1/QTR

DI-3 20000 10-28 Deicing Pad Yes 1/QTR

FF-05 500 Fuel Farm: wash rack No 1/Month

FF-06 750 Fuel Farm: manhole in front of Continental maintenance No 1/Month

FF-07A 500 Fuel Farm: manhole in front of Signature garage No 1/Month

FF-08 15000 Fuel Farm: near Signature garage No 1/Month

FF-09 15000 Fuel Farm: north end of area No 1/Month

FF-10 12000 Fuel Farm: near Signature garage No 1/Month

FF-10A 1000 Fuel Farm: manhole near Signature garage No 1/Month

FF-11 15000 Fuel Farm: near Signature garage No 1/Month

FF-12 1800 MAA Maintenance bldg wash rack No 1/Month

FF-14 15000 Fuel Farm: Jet fuel storage tank area Yes 1/Month

(MAA-09/99) Oil/Water Separator Cleaning & Sludge

Removal Services at BWI & MTN Airports

FF-15 15000 Fuel Farm: Deicing Ave. Yes 1/Month

FF-16 25000 Fuel Farm: Deicing Ave. across from MES storage Yes 1/Month

FF-17 500 Fuel Farm: US Airways Maintenance No 1/Month

FF-18 20000 Fuel Farm: near Signature garage No 1/Month

FF-19A 30000 Maintenance employee lot No 1/Month

FF-19B 30000 Maintenance employee lot No 1/Month

FR-2 4000 Fire House Yes 1/Month

GA-1 2000 Green long-term parking lot Yes 1/QTR

GA-2 125 Outside L1-gate No 1/QTR

GA-3 3000 Parking lot outside bldg O-3 No 1/QTR

GA-4 20000 SW corner of general aviation aircraft parking Yes 1/QTR

GA-5 1500 General Aviation wash rack No 1/QTR

M-1 450 MAA Field Maintenance No 1/Month

M-2 300 MAA Vehicle Maintenance No 1/Month

MID-1 20000 Mid Field Cargo Yes 1/QTR

MID-2 20000 Fueling station between Fire and Rescue and Midfield Cargo Yes 1/QTR

SIG-1 5000 Fenced in area North of CNG Fueling Station Unknown 1/QTR

SP-01 864 Satellite Parking No 1/Year

SP-02 864 Satellite Parking No 1/Year

SP-03 864 Satellite Parking No 1/Year

SP-04 864 Satellite Parking No 1/Year

SP-05 864 Satellite Parking No 1/Year

SP-06 864 Satellite Parking No 1/Year

SP-07 864 Satellite Parking No 1/Year

SP-08 864 Satellite Parking No 1/Year

SP-09 864 Satellite Parking No 1/Year

SP-10 864 Satellite Parking No 1/Year

SP-11 864 Satellite Parking No 1/Year

SP-12 864 Satellite Parking No 1/Year

T-01 20000 Terminal: out from gate C-10 Yes 1/QTR

T-02 20000 Terminal: out from gate C-11 Yes 1/QTR

T-03 20000 Terminal: out from gate C-9 Yes 1/QTR

T-09 40000 Air Cargo Unknown 1/QTR

T-10 550 Hourly parking garage Unknown 1/QTR

T-11 30000 Terminal: gate B-12 Yes 1/QTR

T-12 30000 DY Pier: US Airway commuter jets Unknown 1/QTR

T-13 550 North end of A-pier Yes 1/QTR

T-14 550 Central A-pier Yes 1/QTR

T-15 550 South end of A-pier Yes 1/QTR

T-16 600 Terminal Parking Garage East side Yes 1/Month

(MAA-09/99) Oil/Water Separator Cleaning & Sludge

Removal Services at BWI & MTN Airports

T-17 20000 Terminal, B-C Alleyway Unknown 1/QTR

T-18 Unknown Alleyway between D-pier and E pier Unknown 1/QTR

T-19 Roadway running along D/E Pier - bolted down doors 1/QTR

T-20 20000 Off of Gate C -13 1/QTR

T-21 20000 Off of Gate D-10 1/QTR

U-1 100 Next to the United Airlines maintenance shop No 1/Month

VT-1 100 MAA Field Maintenance parking lot No 1/QTR

B. MTN

ID# Location Required Monitoring

Frequency

MES Monitoring

Frequency

Known Separator

Volumes In gallons

LhM Lockheed Martin 1 / Qtr. 1 / Month 1100

USF&G Flight Training School 1 / Qtr. 1 / Month 1200

FA Fueling Area 1 / Qtr. 1 / Month 4000

WR Wash Rack 1 / Qtr. 1 / Month 1200

SM MTN Maintenance 1 / Qtr. 1 / Month 800

SP Md. State Police Hangar 1 / Qtr. 1 / Month 800

FF Fuel Farm 1 / Qtr. 1 / Month 800

TP-1.08 Communications

A. The Contractor shall establish a communications link with the Administration for the duration of this contract. The Contractor must provide a home/office phone number, or answering service where the Administration can contact or leave a message on a 24-hour, seven (7) days a week basis.

B. The Contractor must also provide the Administration an e-mail address where work requests can be forwarded or other exchanges of information may occur. Contractor must be able to initiate work a maximum of seven (7) business days from being contacted by the

Administration.

C. Correspondence:

1. Routine day-to-day correspondence for administering the contractor may be conducted by general mail, fax or e-mail between the Contractor and Contract

Administrator.

2. Official correspondence regarding notices, demands, claims, etc. shall be made by

(MAA-09/99) Oil/Water Separator Cleaning & Sludge

Removal Services at BWI & MTN Airports express mail (FedEx, USPS, UPS, etc.) to the Administration as follows:

Maryland Aviation Administration

Office of Procurement

Terminal Building, Third Floor

Post Office Box 8766

BWI Airport, Maryland 21240-0766

TP-1.09 Contract Administrator

A. The Administration shall assign a Contract Administrator to administer the day-to-day functions and communications between the Administration and the Contractor. The

Administration shall submit the name and phone number of the respective Contract

Administrator to the Contractor as well as other management personnel that may have authority to request work and information.

B. The Contractor in the course of its work under this contract is responsible to maintain continuous communications and coordination with the Administration.

C. When contract specifications mention "under the direction of the Administration" or require Administration notification, etc., it is referencing the Contract Administrator or another authorized person.

D. All work requiring the shutdown of the system or any portion thereof must have the prior approval of the Administration.

TP-1.10 Parking

Parking area for workers' vehicles may be located on Airport property at a location or locations as directed by the Administration. No vehicle owned by the Contractor's employees, subcontractor's employees, or other private individuals shall be allowed on the airfield, unless otherwise directed.

TP-1.11 Uniforms

Contractual employees shall be in a uniform or other identifying standardized clothing, presenting a neat and professional appearance at all times when on duty. All uniforms are to be furnished by and paid for by the Contractor.

TP-1.12 Personnel and Supervision

A. The Contractor shall provide supervised, fully trained personnel for all phases of this contract.

B. The Contractor is fully responsible for the complete and continuous supervision of its subcontractors during the duration of this contract. All services provided by the subcontractor shall be the responsibility of the Contractor.

(MAA-09/99) Oil/Water Separator Cleaning & Sludge

Removal Services at BWI & MTN Airports

TP-1.13 Extra Work Allowance

There is no Extra Work Allowance for this contract

TP-1.14 Compensation to the Contractor

A. The Administration has provided Section P for identifying your rates and charges for services requested:

1. Part I - Cleaning, Liquid and Sludge Removal Services Rates

The Contractor shall provide all labor, preparation, equipment, tools, and expertise to collect all liquids and sludge, clean treatment and containment structures and dispose of the collected materials. The Contractor shall be compensated per Section P at unit prices for liquids, solids and oil sludge and manpower and equipment rates.

2. Part II – Total Contract Cost

The total sum cost when adding Part I contract years one through year four.

B. The Administration reserves the right to withhold not more than 50% of the monthly value if work is…