VendorChangeDetailsReport_RFQ26006647_v2_Jun_11_26.pdf

This is a Solicitation Change Details Report issued by the Rhode Island Department of Environmental Management, Division of Parks and Recreation for Request for Quotation (RFQ) 26006647 regarding Beach Cleaning Services. The solicitation seeks qualified contractors to provide beach cleaning and waste pickup services at six state beach locations: Scarborough North & South, Salty Brine, Roger Wheeler, East Matunuck, Charlestown Breachway, and Misquamicut. A non-mandatory pre-bid conference is scheduled for May 27, 2026 at 9:00 AM EST at Scarborough South. The initial deadline for proposal submission was June 11, 2026 at 11:00 AM EDT; however, this change report documents an extension of the end date to June 16, 2026 at 11:00 AM EDT. The contract term spans five years, with the initial period running 109 days from May 22 through September 7, 2026, and subsequent annual periods each running 102–103 days through September 2030. The State reserves the right to make single or multiple awards and may reject any or all proposals.

Vendors must submit fully inclusive daily pricing per location covering all management, supervision, labor, and materials costs, with quoted pricing remaining firm and serving as the maximum throughout the agreement period. Minority business enterprise (MBE) participation is mandated at a minimum of 15% of the total procurement dollar value. All awarded contractors must maintain combined general liability insurance of $1 million per occurrence, workers' compensation of $100,000 per accident, automobile liability of $1 million, and environmental/pollution liability of $1 million per occurrence and $2 million aggregate. A 0.33% contract administrative fee will be withheld from invoice payments effective January 1, 2026. Awards extending beyond June 30, 2026 are contingent upon fund availability. Vendor submissions must be made electronically through Ocean State Procures, and questions regarding the solicitation close on June 1, 2026 at 2:00 PM EDT.