RFQ26006647 Pre-Bid Sign In Sheet.pdf

This is a Pre-Bid Sign In Sheet for RFQ26006647, associated with the Rhode Island Department of Environmental Management, Division of Parks and Recreation's solicitation for beach cleaning services. The RFQ requests quotations for comprehensive beach cleaning and waste pickup services across six state beach locations: Scarborough North & South, Salty Brine, Roger Wheeler, East Matunuck, Charlestown Breachway, and Misquamicut. A non-mandatory pre-bid conference is scheduled for May 27, 2026 at 9:00 AM EST at Scarborough South, with proposals due June 11, 2026 at 11:00 AM EDT. The contract term spans five years, with the initial season running 109 days from May 22 through September 7, 2026, and subsequent years running 102-103 days through the same seasonal window, extending through September 2030. Vendors must submit fully inclusive daily pricing per location covering all management, supervision, labor, and materials costs through the Ocean State Procures electronic portal. Questions regarding the solicitation close on June 1, 2026 at 2:00 PM EDT.

The solicitation mandates minority business enterprise (MBE) participation at a minimum of 15% of the total procurement dollar value. All awarded contractors must maintain federal, state, and local licenses and carry combined general liability insurance of $1 million per occurrence, workers' compensation of $100,000 per accident, automobile liability of $1 million, and environmental/pollution liability of $1 million per occurrence and $2 million aggregate. Quoted pricing is firm and serves as the maximum throughout the agreement period, with any manufacturer-level price declines required to be passed through as reduced agreement prices. The State reserves the right to make one or multiple awards and may reject any or all proposals. Awards extending beyond June 30, 2026 are contingent upon fund availability. A 0.33% contract administrative fee effective January 1, 2026 will be withheld from invoice payments, and all submissions must be made electronically through Ocean State Procures, with no alternative submission methods accepted.