VendorChangeDetailsReport_RFQ26006370_v2_Mar_27_26.pdf

This is a Vendor Change Details Report for a Request for Quotation (RFQ26006370) issued by the Rhode Island Department of Environmental Management (RIDEM) for the Paddocks Project site remediation. The project involves soil excavation, loading, transportation, and off-site disposal services at a 9.847-acre property (Plat 41, Lot 391) located at 651 Narragansett Park Drive in Pawtucket, Rhode Island, formerly used as the Narragansett Racetrack and industrial park. Vendors are requested to provide unit pricing for the disposal of approximately 2,500 cubic yards (3,500 tons) of contaminated soil containing Total Arsenic and polycyclic aromatic hydrocarbons (PAHs) to a maximum depth of two feet. The solicitation opened on March 16, 2026 at 12:00 p.m. EDT with a submission deadline of April 13, 2026 at 11:00 a.m. EDT. Vendor questions are accepted through April 3, 2026 at 2:00 p.m. EDT, and a non-mandatory pre-bid conference was scheduled for March 24, 2026 at 10:00 a.m. at the project site. The contract period runs from July 1, 2026 through September 30, 2026, with substantial completion targeted for August 1, 2026, representing a single mobilization anticipated to last no more than eight weeks.

Bidders must submit unit pricing per cubic yard along with documentation of transportation logs and disposal weight tickets. Required qualifications include valid Rhode Island contractor registration certificates and comprehensive insurance coverage including general liability ($1,000,000 combined single limit), workers' compensation ($100,000), automobile liability ($1,000,000), and environmental/pollution liability ($1,000,000 per occurrence, $2,000,000 aggregate). A mandatory Minority and Women Business Enterprise (MBE/WBE) set-aside requirement mandates that a minimum of 15 percent of the total dollar value be awarded to MBE/WBE contractors in compliance with Rhode Island General Laws 37-14.1. Bidders must submit a bid surety bond equal to 5 percent of the cost proposal or a certified check, and the successful contractor must furnish 100 percent payment and performance bonds prior to purchase order issuance. The contract includes three cost allowances totaling $25,000 for unforeseen conditions: $10,000 for underground storage tank identification, $10,000 for unidentified utility strikes, and $5,000 for coordination efforts, with liquidated damages set at $100 per day for delays beyond substantial completion. Vendor responses must be submitted electronically through Ocean State Procures, and a 0.33 percent contract administrative fee applies to the total annual contract value. The project is funded through the Bipartisan Infrastructure Law.