RFQ26006370 Prebid Sign-In Sheet Summary

This document is a prebid sign-in sheet associated with a Request for Quotation (RFQ26006370) issued by the Rhode Island Department of Environmental Management (RIDEM) for the Paddocks Project, a site remediation effort at 651 Narragansett Park Drive in Pawtucket, Rhode Island. The project involves soil excavation, loading, transportation, and off-site disposal services for approximately 2,500 cubic yards (3,500 tons) of contaminated soil from a 9.847-acre property formerly used as the Narragansett Racetrack. The solicitation opened on March 16, 2026 at 12:00 p.m. EDT with a submission deadline of April 13, 2026 at 11:00 a.m. EDT. A non-mandatory prebid conference was scheduled for March 24, 2026 at 10:00 a.m. at the project site, and vendor questions were accepted through April 3, 2026 at 2:00 p.m. EDT. The contract period runs from July 1, 2026 through September 30, 2026, with substantial completion targeted for August 1, 2026, representing a single mobilization anticipated to last no more than eight weeks.

Bidders must submit unit pricing for soil disposal per cubic yard and provide documentation of transportation logs and disposal weight tickets. Required qualifications include valid Rhode Island contractor registration certificates and comprehensive insurance coverage, including general liability ($1,000,000 combined single limit), workers' compensation ($100,000), automobile liability ($1,000,000), and environmental/pollution liability ($1,000,000 per occurrence, $2,000,000 aggregate). The procurement includes mandatory Minority and Women Business Enterprise (MBE/WBE) set-aside requirements with a minimum of 15 percent of the total dollar value required to be awarded to MBE/WBE contractors in compliance with Rhode Island General Laws 37-14.1. Bidders must submit a bid surety bond equal to 5 percent of the cost proposal or a certified check, with the successful contractor required to furnish 100 percent payment and performance bonds prior to purchase order issuance. The contract includes three cost allowances totaling $25,000 for unforeseen conditions, and liquidated damages are set at $100 per day for delays beyond substantial completion. The project is funded through the Bipartisan Infrastructure Law, and vendor responses must be submitted electronically through Ocean State Procures, with a 0.33 percent contract administrative fee applying to the total annual contract value.