VendorChangeDetailsReport_RFQ26006077_v1_Apr_9_26.pdf

This is a Vendor Change Details Report for Rhode Island Department of Environmental Management (RIDEM) Request for Quotation 26006077 documenting solicitation category updates for memorial benches and commemorative plaques. The procurement requests supply of memorial benches and replacement plaques for deployment across Rhode Island state parks and various RIDEM divisions. Deliverables include two categories of benches (partially recycled materials and fully recycled materials, each available with or without backrests and armrests), plus replacement plaques only. All benches must meet specific dimensions of 71 inches in length, 24 3/16 inches in width, and 2 feet 9 inches in total height, featuring walnut-colored recycled plastic seat slats and black base posts. The solicitation period runs from April 6, 2026, through May 4, 2026, with vendor questions accepted through April 20, 2026. The initial contract period begins approximately July 1, 2026, and extends through June 30, 2027, with options for renewal for up to two additional 12-month periods. The solicitation anticipates replacement of approximately 100 existing benches, with approximately 10 benches projected for replacement within the first year.

Pricing must be submitted as firm, fixed unit prices per item, quoted net F.O.B. destination including inside delivery. A 15 percent minority business enterprise (MBE) participation requirement applies to the total dollar value of this procurement. Vendors must register in Ocean State Procures to submit responses; alternative submission methods will not be accepted. Required insurance coverage includes general liability of $1,000,000 per occurrence, workers' compensation at $100,000 limits, and automobile liability of $1,000,000 per occurrence. Vendors must demonstrate a minimum of five years' experience in the field and provide a minimum 10-year warranty against structural failure for recycled plastic benches plus an additional one-year warranty for other goods and services. A contract administrative fee of 0.33 percent of annual spend will be withheld by the state at invoice payment. Pricing for the first three years remains fixed as quoted, with potential negotiated increases during renewal periods limited to reasonable amounts supported by documented cost increases. No estimated total contract value is specified.