VendorChangeDetailsReport_ITB 26-12_v1_Apr_28_26.pdf

This is a Solicitation Change Details Report for Invitation to Bid (ITB 26-12) issued by the Town of Groton, Connecticut, documenting an addendum to the potassium permanganate supply contract procurement. The Town seeks qualified vendors to supply 17,800 pounds of free-flowing technical grade potassium permanganate in 55-pound plastic waterproof sealed pails, along with 10 plastic pail lid removal wrenches. The material must meet AWWA Technical Grade specifications and be divided into two shipments of approximately equal pallet counts, with initial delivery upon purchase order issuance and a second delivery in December 2025. Deliveries will be made via tailgate delivery to the Water Pollution Control Facility at 170 Gary Court, Groton, Connecticut 06340, between 7:30 AM and 2:00 PM Monday through Friday, excluding Town holidays. Sealed bids were due by 2:30 PM on May 1, 2026, with the bid period opening April 1, 2026 at 8:30 AM EDT. The primary change documented in this report is the addition of Addendum 1 to the solicitation.

Bidders must demonstrate general liability insurance of $1,000,000 per occurrence and $3,000,000 aggregate, along with auto liability coverage of $1,000,000. Bid pricing must be submitted on a delivered, FOB Groton basis and include all charges for product, delivery, handling, and pallet costs, with pricing remaining firm through June 30, 2027. The solicitation includes a local vendor preference provision permitting qualified local vendors submitting bids within 5% of the lowest bid to match the lowest price and secure the contract award. No bid bonds or performance bonds are required. Material quality will be confirmed through random sampling of each lot and truckload, with rejection of any truckload failing two out of three tests. The solicitation does not identify incumbent vendors, specify a contract value range, or include set-asides for disadvantaged enterprises. The Town reserves the right to accept or reject any and all bids and to cancel the contract with 30 days written notice if performance does not meet specifications.