ITB 26-12_Apr_6_26_solicitation_doc.pdf

This Invitation to Bid (ITB 26-12) is issued by the Town of Groton, Connecticut to establish a vendor supply contract for potassium permanganate. The Town seeks qualified vendors to supply 17,800 pounds of free-flowing technical grade potassium permanganate containerized in 55-pound plastic waterproof sealed pails suitable for outside storage, along with 10 plastic pail lid removal wrenches meeting AWWA Technical Grade specifications. The material must be divided into two shipments of approximately equal pallet counts, with initial delivery upon purchase order issuance and a second delivery in December 2025. Tailgate delivery is required to the Water Pollution Control Facility at 170 Gary Court, Groton, Connecticut 06340, between 7:30 AM and 2:00 PM Monday through Friday, excluding Town holidays. The bid period opens April 1, 2026 at 8:30 AM EDT, with sealed bids due by 2:30 PM on May 1, 2026, submitted to Karl Klein, Purchasing Agent, at Groton Town Hall Purchasing Office, 45 Fort Hill Road. The contract term extends through June 30, 2027, with pricing remaining firm through that date.

Bidders must submit pricing on a delivered FOB Groton basis, including all charges for product, delivery, handling, and pallet costs, with taxes excluded from which the Town is exempt by law. Qualified vendors must demonstrate general liability insurance of $1,000,000 per occurrence and $3,000,000 aggregate, along with auto liability coverage of $1,000,000, and must provide Safety Data Sheets with each shipment and technical services within 48 hours of request at no additional cost. Material quality will be confirmed through random sampling of each lot and truckload, with rejection of any truckload failing two out of three tests. The solicitation includes a local vendor preference provision permitting qualified local vendors submitting bids within 5% of the lowest bid to match the lowest price and secure contract award. No bid bonds or performance bonds are required. No incumbent vendors are identified, and no set-asides for disadvantaged enterprises are noted. The Town reserves the right to accept or reject any bids, purchase quantities greater or less than specified, and cancel the contract with 30 days written notice if performance fails to meet specifications.