ITB 26-12_May_4_26_solicitation_doc.pdf

This is an Invitation to Bid (ITB 26-12) issued by the Town of Groton, Connecticut, for the procurement of potassium permanganate for water treatment and odor control applications. The Town seeks to establish a supply contract requiring bidders to provide 17,800 pounds of free-flowing technical grade potassium permanganate containerized in 55-pound plastic waterproof sealed pails, along with 10 plastic pail lid removal wrenches. The material must meet AWWA Technical Grade specifications and be divided into two shipments of approximately equal pallet counts, with initial delivery upon purchase order issuance and a second delivery in December 2025. Deliveries will be made via tailgate delivery to the Water Pollution Control Facility at 170 Gary Court, Groton, Connecticut 06340, between 7:30 AM and 2:00 PM Monday through Friday, excluding Town holidays. The solicitation period opens April 1, 2026, at 8:30 AM EDT, with sealed bids due by 2:30 PM on May 1, 2026, submitted to Karl Klein, Purchasing Agent, at 45 Fort Hill Road, Groton, Connecticut 06340. The contract term extends through June 30, 2027, with no renewal options specified.

Bidders must submit pricing on a delivered, FOB Groton basis, including all charges for product, delivery, handling, and pallet costs, with pricing remaining firm through the contract term. Qualified vendors must demonstrate general liability insurance of $1,000,000 per occurrence and $3,000,000 aggregate, along with auto liability coverage of $1,000,000. Vendors must provide Safety Data Sheets with each shipment and technical services related to proper use and handling within 48 hours of request at no additional cost. No bid bonds or performance bonds are required. The solicitation includes a local vendor preference provision permitting qualified local vendors submitting bids within 5% of the lowest bid to match the lowest price and secure the contract award. Material quality will be confirmed through random sampling of each lot and truckload, with rejection of any truckload failing two out of three tests. The solicitation does not identify any incumbent vendors, specify a contract value range, or identify any set-asides for disadvantaged enterprises. Bidders must exclude taxes from which the Town is exempted by law.