VendorChangeDetailsReport_7945_v2_Mar_24_26.pdf

This Solicitation Change Details Report documents the issuance of Addendum #2 for Request for Bid (RFB) 7945, "Upper Havemeyer Field Drainage Improvements," issued by the Town of Greenwich, Connecticut, Department of Parks and Recreation. The procurement seeks a qualified contractor to perform comprehensive natural turf field construction, drainage system installation, irrigation system replacement, and associated landscaping work at Upper Havemeyer Field. Deliverables include furnishing all labor, materials, equipment, and transportation necessary to complete the project in accordance with engineering drawings and specifications prepared by Weston & Sampson Engineers, Inc. Key work includes field surface preparation, loam and topsoil installation, rock excavation, dewatering operations, earthwork and compaction, precast manhole installation, polyethylene and reinforced concrete pipe installation, and PVC yard drain structure installation. A non-mandatory pre-bid conference and site visit is scheduled for March 17, 2026, at 10:00 AM at 290 Greenwich Avenue. The sealed bid submission deadline is 11:00 AM on April 7, 2026, submitted to the Town of Greenwich Purchasing Department at Town Hall, 101 Field Point Road. Written inquiries must be submitted by 11:00 AM on March 19, 2026. Project work is scheduled to commence on June 15, 2026, with completion required by September 11, 2026. The bid validity period extends for 90 days from the deadline.

Contractors must possess a minimum of five years of documented experience in natural turf field installation and irrigation system installation and must maintain the work through a one-year warranty period. A Bid Bond equal to 5% of the total lump sum bid is required with each submission. For bids exceeding $100,000, a Performance, Maintenance, and Payment Bond is required within seven days of award. Prevailing wage rates apply per Connecticut General Statutes Section 31-53, with certified weekly payrolls mandatory. Insurance requirements include General Liability coverage of $2,000,000, Comprehensive Automobile Liability of $1,000,000, Excess Liability of $5,000,000, and Workers' Compensation per Connecticut statutes. The Town of Greenwich is exempt from Federal and State taxes; pricing submissions shall include all costs with no Federal or State taxes added as a complete lump sum. Non-resident contractors must obtain verified status from the Connecticut Department of Revenue Services and provide verification with their bid, or the Town may withhold 5% of all payments. Payment terms are net 30 days after receipt of invoice and acceptance of services. The solicitation documents do not specify an estimated total contract value or budget range. The Town reserves the right to reject any or all bids not in its best interest.