7945_Apr_13_26_solicitation_doc.pdf

This is an Invitation to Bid (ITB) issued by the Town of Greenwich, Connecticut, Department of Parks and Recreation for Request for Bid (RFB) 7945 concerning comprehensive drainage improvements and field restoration at Upper Havemeyer Field. The project encompasses natural turf field construction, drainage system installation, irrigation system replacement, seed and sod application, and associated landscaping work, with deliverables including all labor, materials, equipment, and transportation necessary to complete the work in accordance with engineering drawings and specifications prepared by Weston & Sampson Engineers, Inc. Specific work includes field surface preparation, loam and topsoil installation with filter fabric, rock excavation, dewatering operations, earthwork and compaction, precast manhole installation, polyethylene and reinforced concrete pipe installation, and PVC yard drain structure installation. The sealed bid submission deadline is 11:00 AM on April 7, 2026, submitted to Town Hall at 101 Field Point Road, Greenwich, Connecticut 06830. A non-mandatory pre-bid conference and site visit will be held on March 17, 2026, at 10:00 AM at the field location (290 Greenwich Avenue), with written inquiries due by 11:00 AM on March 19, 2026, to Daniel Centofanti at Daniel.Centofanti@greenwichct.gov or 203-622-7882. Project work is scheduled to commence on June 15, 2026, with completion required by September 11, 2026, and the bid validity period extends for 90 days from the deadline.

Qualified contractors must demonstrate a minimum of five years of documented experience in natural turf field installation and irrigation system installation. The Town of Greenwich is exempt from Federal and State taxes; therefore, pricing submissions shall include all costs with no Federal or State taxes added as a complete lump sum. A Bid Bond equal to 5% of the total lump sum bid is required with each submission, and for bids exceeding $100,000, a Performance, Maintenance, and Payment Bond is required within seven days of award. Non-resident contractors must obtain verified status from the Connecticut Department of Revenue Services and provide verification with their bid, or the Town may withhold 5% of all payments. Prevailing wage rates apply per Connecticut General Statutes Section 31-53, with certified weekly payrolls mandatory. Insurance requirements include General Liability coverage of $2,000,000, Comprehensive Automobile Liability of $1,000,000, Excess Liability of $5,000,000, and Workers' Compensation per Connecticut statutes. Payment terms are net 30 days after receipt of invoice and acceptance of services by the Town, with free on board destination delivery terms applicable. The contractor is responsible for maintaining construction schedules using Critical Path Method scheduling, obtaining necessary permits, coordinating with utility companies, and maintaining the work through a one-year warranty period. The Town reserves the right to reject any or all bids not in its best interest, and the estimated total contract value has not been specified in the solicitation documents.