7945_Apr_6_26_solicitation_doc.pdf

This is an Invitation to Bid (ITB) solicitation issued by the Town of Greenwich, Connecticut, Department of Parks and Recreation for drainage improvements and field restoration at Upper Havemeyer Field. The project scope encompasses natural turf field construction, drainage system installation, irrigation system replacement, seed and sod application, and associated landscaping work, with the contractor required to furnish all labor, materials, equipment, and transportation necessary for completion. Specific deliverables include field surface preparation, loam and topsoil installation with filter fabric, rock excavation, dewatering operations, earthwork and compaction, precast manhole installation, polyethylene and reinforced concrete pipe installation, and PVC yard drain structure installation according to engineering drawings prepared by Weston & Sampson Engineers, Inc. The solicitation opened on March 10, 2026, at 9:30 AM EDT with sealed bids due by 11:00 AM on April 7, 2026, submitted to Town Hall, 101 Field Point Road, Greenwich, Connecticut 06830. A non-mandatory pre-bid conference and site visit is scheduled for March 17, 2026, at 10:00 AM at the field location (290 Greenwich Avenue), with written inquiries required by 11:00 AM on March 19, 2026. Project work is scheduled to commence on June 15, 2026, with completion required by September 11, 2026.

Contractors must demonstrate a minimum of five years of documented experience in natural turf field installation and irrigation system installation. A Bid Bond equal to 5% of the total lump sum is required with each submission, and bids exceeding $100,000 require a Performance, Maintenance, and Payment Bond within seven days of award. The Town of Greenwich is exempt from Federal and State taxes, and pricing shall be submitted as a complete lump sum with no Federal or State taxes added. Non-resident contractors must obtain verified status from the Connecticut Department of Revenue Services or face potential 5% payment withholding. Prevailing wage rates apply per Connecticut General Statutes Section 31-53 with mandatory certified weekly payrolls. Insurance requirements include General Liability coverage of $2,000,000, Comprehensive Automobile Liability of $1,000,000, Excess Liability of $5,000,000, and Workers' Compensation per Connecticut statutes. Payment terms are net 30 days after receipt of invoice and acceptance of services, with free on board destination delivery applicable. The bid validity period extends 90 days from the deadline, and the Town reserves the right to reject any or all bids not in its best interest. No estimated total contract value or budget range was specified in the solicitation documents.