RFB_7945_UPPER_HAVEMEYER_FIELD_DRAINAGE_IMPROVEMENTS_3_10_26.pdf

TOWN OF GREENWICH NO.: 7945

PURCHASING DEPARTMENT

101 Field Point Road ISSUE DATE: 03/10/2026

Greenwich, CT 06830

203 622-7881 DEADLINE DATE: 04/07/2026

DEADLINE TIME: 11:00 AM

X REQUEST FOR BID

REQUEST FOR PROPOSAL

PRE-BID CONFERENCE: Non-Mandatory

TIME AND DATE: 03/17/2026 at 10:00 AM

LOCATION: Upper Havemeyer Field

290 Greenwich Avenue, Greenwich, CT 06830

RFB/RFP TITLE: UPPER HAVEMEYER FIELD DRAINAGE IMPROVEMENTS

LOCATION: GREENWICH, CT

X BID SECURITY REQUIRED

X PERFORMANCE, MAINTENANCE, AND PAYMENT BOND REQUIRED

X STANDARDS/SPECIFICATIONS

X INSURANCE REQUIRED

X PREVAILING WAGE RATES

X NON-RESIDENT CONTRACTORS CERTIFICATE OF COMPLIANCE

PLEASE NOTE:

1. Sealed Bids/Proposals are due at the Town of Greenwich Purchasing Department on date noted.

NO bids/proposals will be accepted after the date and time specified above. Whether the bid/ proposal is sent by mail or commercial express service, the bidder/proposer shall be responsible for actual delivery of the bid/proposal to the PURCHASING DEPARTMENT before the deadline time.

Bids/proposals received after the deadline time will not be considered. PLEASE CLEARLY

INDICATE BID/PROPOSAL NUMBER ON LOWER LEFT-HAND CORNER OF ENVELOPE.

2. BIDS/PROPOSALS ARE NOT ACCEPTED BY FAX OR E-MAIL.

3. COMPANY NAME AND ADDRESS MUST CONFORM ON ALL DOCUMENTS INCLUDING

INSURANCE DOCUMENTS. A POST OFFICE BOX ADDRESS IS NOT ACCEPTABLE.

4. Bid/Proposal number must appear on all bids and related correspondence.

5. The Town of Greenwich is exempt from Federal and State Taxes.

6. The Town will consider an alternate bid only if bidders have been permitted to provide an alternate bid. An alternate bid must be clearly identified as such in order to be considered by the Town.

7. Stated prices are to be FOB destination inside delivery, unless otherwise specified herein.

8. Terms and Conditions indicated on reverse.

Daniel Centofanti, Procurement Specialist

An Affirmative Action/Equal Opportunity Employer, M/F/H

Terms and Conditions

Bidders shall familiarize themselves with all provisions of the specifications and shall not at any time after submitting bid, dispute any of the specifications or assert that there was any misunderstanding in regard to the furnishing and delivering of the items called for in the proposal.

The Town of Greenwich reserves the right to issue addenda as needed on bids/proposals.

The Town of Greenwich reserves the right to reject any and all bids not deemed to be in the best interest of the Town of Greenwich, or to accept that bid which appears to be in the best interest of the Town of Greenwich. The Town of Greenwich reserves the right to waive any informalities in or reject any or all bids, or any part of any bid.

References to a particular trade name or manufacturer's catalog or model number are made for descriptive purposes to guide the Bidder in interpreting the requirements of the Town of Greenwich. They should not be construed as, nor are they intended to exclude proposals on other types of materials, equipment and supplies. However, the Bidder, if awarded a contract will be required to furnish the particular item referred to in the specification or description unless a departure or substitution is clearly noted and described in the proposal.

Respondents shall provide one proposal and Bidders one bid price for each specified required line item with no more than one total lump sum bid, unless allowed to do otherwise by the solicitation. Respondents shall provide no more than one bid reply unless allowed by the solicitation. Bidders shall not include in their prices any Federal or State taxes from which the Town of Greenwich is exempt.

The successful Bidder/s shall indemnify the Town of Greenwich against all losses, claims, actions and judgments brought or recovered against the contractor or the Town of Greenwich. Any respondent that takes exception to the insurance requirements set forth by the Town of Greenwich Risk Manager shall be deemed unresponsive.

No proposal shall be received from, or contract awarded to, any person, firm or corporation who is in default or in debt to the Town of Greenwich for non-performance of any contract, or who is a defaulter as surety or otherwise from any obligation to the Town of Greenwich.

Bids must be signed in ink by the vendor. No bids shall be made in pencil. Any bids showing any erasures or alterations must be initialed by the Bidder in ink. Failure to sign and give all information requested in the proposal may result in the bid being rejected.

Quantities as listed on the bid sheets are estimated for bidding purposes only. Award of contract shall be for the quantities actually ordered as needed during the contract period. However, the Town of Greenwich reserves the right to increase or decrease the quantities by 10%.

Unit prices quoted shall be net exclusive of all taxes, and must include all transportation, delivery and unloading costs; fully prepaid F.O.B. destination in place inside delivery. Debris, if any, removed.

The Town of Greenwich reserves the right to make awards on an item by item, total or lump sum basis. Where an award is made on an item by item basis, the unit price prevails. The Town reserves the right to make award in best interest of its own operation. All awards are contingent upon certification by the Town Comptroller that funds are available in appropriate accounts.

It is understood that prices shall hold firm and prevail for the actual quantities required or ordered as needed during the life of the contract whether more or less than estimated quantities. Unit prices shall not be subject to any increase during the life of the contract.

All deliveries are to be made within the time period specified in the bid proposal upon receipt of written purchase order or authorized verbal requests except as may be otherwise arranged by Supplier and Purchaser. Receipt of contract is not authority to ship. Emergency deliveries are to be made within twenty-four (24) hours from receipt of a telephone request from the Town of Greenwich. All deliveries are to be made on business weekdays between the hours of 9:00 A.M. and 4:00 P.M. except as may be otherwise arranged by the Supplier and Purchaser.

In the event deliveries are not made as specified to a Town delivery point, the Town of Greenwich shall reserve the right to purchase any such bid item on the open market and to charge any increase in price paid over the current contract price to the account of the vendor.

All bids will be awarded or rejected within sixty (60) days of bid opening date or for the stated period of validity, if different. Therefore, Bidder agrees that prices will remain firm for acceptance for that period.

Terms of payment to the Contractor shall be net/30 days after receipt of invoice and acceptance and approval of the services by the Town of Greenwich.

The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin. The contractor, however, will take affirmative action to insure that minority group members are employed and are not discriminated against during employment. Such actions shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising;

layoff or termination; rates of pay or other forms of compensation; and selection of training, including apprenticeship.

The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, religion, color, sex or national origin. The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract of understanding, a notice advising the labor union or worker's representative of the contractors' commitments under this specification and under rules, regulations and orders promulgated by the State.

"Affirmative Action" means procedures which establish hiring and employment goals, timetables, and practices to be implemented, with good faith efforts, for minority group members.

"Minority Group Members" as identified in EEO-4 reports shall mean Black, Hispanic, Asian or Pacific Islanders, American Indian, and Alaskan Natives.

The contractor or subcontractor offers and agrees to assign to the public purchasing body all right, title and interest in and to all causes of action it may have under Section 4 of the Clayton Act, 15 U.S.C. Section 15, or under Chapter 624 of the General Statutes of Connecticut, arising out of the purchase of services, property or intangibles of any kind pursuant to a public purchase contract or subcontract. This assignment shall be made and become effective at the time the public purchasing body awards or accepts such contract, without further acknowledgment by the parties.

Page | 3

TOWN OF GREENWICH, CT

REQUEST FOR BID #7945 DEADLINE: 04/07/2026 AT 11:00 AM

UPPER HAVEMEYER FIELD DRAINAGE IMPROVEMENTS

BACKGROUND

The Town of Greenwich Purchasing Department, on behalf of the Department of Parks and

Recreation, is soliciting bids for the Upper Havemeyer Field Improvements, as per the specifications and drawings of this RFB.

ANTICIPATED TIME FRAME

On-site work for the project shall commence on June 15, 2026. All work is to be completed by

September 11, 2026.

PRE-BID CONFERENCE & SITE VISIT

A non-mandatory pre-bid conference & site visit is scheduled for 10:00 AM on Tuesday, March

17, 2026, at 290 Greenwich Avenue, Greenwich, CT 06830. The meeting is not mandatory, but attendance is highly recommended. During the site visit, Contractors will be able to ask any questions related to this project.

ISSUING AUTHORITY

Mr. Daniel Centofanti, Procurement Specialist, is responsible for the conduct of this procurement.

Any inquiries or requests regarding this procurement must be submitted in writing to Mr. Daniel

Centofanti to the address below by 11:00 AM on Thursday, March 19, 2026:

Town of Greenwich

Purchasing Department

101 Field Point Road

Greenwich, CT 06830

Email: Daniel.Centofanti@GreenwichCT.gov

DELIVERY OF BIDS

Bids shall be delivered to the Town of Greenwich Purchasing Department, First Floor, Town Hall, 101 Field Point Road, Greenwich, CT 06830 by:

11:00 AM on Tuesday, April 7, 2026

Bids received after the due date and time will not be accepted and will be returned to the Bidder.

Reply Sheets must be completed and returned with the bid in a sealed envelope. Please clearly indicate RFB #7945 on the lower left-hand corner of the envelope.

BIDDER’S REPLY

Bidders are to respond to this Request for Bid (RFB) by completing the attached Reply Sheets.

Bidders shall indicate their pricing and all other required information on the Reply Sheets. The pricing on the Reply Sheets shall be complete and shall include the costs of all shipping, delivery, mailto:Daniel.Centofanti@GreenwichCT.gov

Page | 4 installation, labor, insurance, certificates, permits, and/or other prices pertaining to this procurement.

EXHIBIT SUMMARY

Exhibit A Insurance Requirements

Exhibit B Service Contract Format

Exhibit C Performance, Maintenance, and Payment Bond

Exhibit D Nonresident Contractors

Exhibit E Surety Bond and Release

Exhibit F Bid Bond

Exhibit G Connecticut Department of Labor Wage and Workplace Standards

Exhibit H Technical Specifications

Exhibit I Drawings

Exhibit J Pricing Sheets

DRAWINGS AND TECHNICAL SPECIFICATIONS

TECHNICAL SPECIFICATIONS, Exhibit H and DRAWINGS, Exhibit I define the scope of work for this Project:

The TECHNICAL SPECIFICATIONS and DRAWINGS for this project will be posted to the

Town’s website www.greenwichct.org/bids and may be downloaded at no cost. DRAWINGS downloaded from the Town's website and printed on the Bidder’s equipment may not be to scale.

The Town reserves the right to revise the Specifications and Drawings with addenda that may be issued prior to the RFB deadline.

PACKAGING

Each bid shall be sealed to provide confidentiality of the information prior to the submission date and time. Please note the RFB # on the outside of the package. The Town will not be responsible for premature opening of bids that are not properly labeled.

ISSUANCE OF ADDENDA

The Town of Greenwich reserves the right to amend this solicitation by addenda. Addenda will be posted to the Town’s website (www.greenwichct.gov/bids) up to 48 hours in advance of the deadline. It is the responsibility of the Bidder to check the Town’s website for addenda, the

Town will not provide notification. If in the Town’s opinion revisions are of such a magnitude, the deadline for this solicitation may be extended in an addendum. In addition, addenda can change

Specifications, Reply Sheets, and times/dates for Pre-Bid Conferences, as well as deadlines for questions and submissions.

PRICE GUARANTEE / DURATION OF BID

Bids will remain in effect for a minimum of ninety (90) days from the deadline for submission of the bid.

http://www.greenwichct.org/ http://www.greenwichct.gov/bids

Page | 5

BID COSTS

The Bidder shall be responsible for all costs incurred in the development and submission of their bid. The Town assumes no contractual obligation as a result of the issuance of this RFB, the preparation or submission of a bid by a Bidder, or the evaluation of an accepted bid.

TAXES

The Town of Greenwich is exempt from the payment of taxes imposed by the Federal Government and/or State of Connecticut, and such taxes shall not be included in the bid prices.

PAYMENTS

The Town of Greenwich shall make payment net thirty (30) days of receipt of invoice, submittal of documentation, and acceptance of the products and/or services.

RESERVATION OF RIGHTS

The Town of Greenwich reserves the right to reject any and all bids not deemed to be in the best interest of the Town, or to accept that bid which appears to be in the best interest of the Town. The

Town reserves the right to waive any and all informalities, or to reject any or all bids or any part of any bid.

CONTRACT FORMAT

The Town of Greenwich has included as part of this Request for Bid, Exhibit B, the Service

Contract format to be used for this procurement. In order to be considered by the Town, any exceptions to the language included in the Town’s Service Contract format must be declared in the Exceptions area on the Reply Sheets.

CANCELLATION OF AWARD/CONTRACT

If the Contractor fails to perform or observe any material term or condition of the bid or Contract and such failure continues for thirty (30) days after the Contractor’s receipt of written notice, the

Town of Greenwich may cancel the Award/Contract without liability for cancellation or termination charges.

MODIFICATION OR WITHDRAWAL OF BID PRIOR TO DEADLINE

A Bidder wishing to withdraw a bid prior to the deadline may do so by preparing a formal written request on company letterhead. The person who signs the letter must be the same person who signed the Reply Sheets. The Town will verify that the signature on the letter matches the signature on the Reply Sheets.

The Town will also verify the request to withdraw the bid by calling the Bidder at the telephone number provided on the Reply Sheets.

After the Town is satisfied that a request to withdraw a bid before the established deadline is valid, the bid will be returned to the Bidder. The Bidder may then withdraw completely from the bidding process or may modify the bid and resubmit before the deadline.

Page | 6

MODIFICATION OR WITHDRAWAL OF BID AFTER DEADLINE

If a bid security is required and a Bidder does not honor their bid for the specified time, the bid check shall become the property of the Town; or, if a Bid Bond was furnished, the Bid Bond shall become payable to the Town.

After the deadline, the submitted bids become the property of the Town and are valid offers to be honored by the Bidder for sixty (60) days or longer, as specified in the Request for Bid.

Bidders who do not honor their bids for the sixty (60) day (or as specified) period, shall be disqualified.

PERMITS

If applicable, the Contractor shall ascertain any permits required to perform the service as described in the Specifications and Scope of Work. All required permits shall be obtained and paid for by the Contractor. Various permits may be obtained at the Building Department, Town

Hall, 101 Field Point Road, Greenwich, CT 06830.

FEDERAL, STATE, AND LOCAL LAWS

The Bidder shall acknowledge and agree that if awarded the RFB, Bidder shall be solely responsible for strict compliance with all Federal, State, and Local statutes, laws, codes, rules, regulations and ordinances, and to obtain and maintain all necessary licenses and permits relating to this procurement.

APPLICABLE LAW

The laws of the State of Connecticut shall govern this Contract and any and all litigation related to this Contract. In the event of litigation related to this Contract, the exclusive forum shall be the

State of Connecticut and the exclusive venue for such litigation shall be the Judicial District for

Stamford/Norwalk at Stamford.

JOINT VENTURES

The Town of Greenwich reserves the right to reject any bid or proposal submitted by a joint venture unless such joint venture satisfies the Town of its ability to obtain and furnish to the Town a contract bond in the form prescribed by the Town, in the sum of the full amount of the bid or proposal, including allowance for contingencies and extra work, and/or the contract price, and duly executed and acknowledged by said Bidder/joint venture as principal and by a surety company qualified to do business under the laws of the State of Connecticut and satisfactory to the Town, as surety, for the faithful performance of the contract and payment for labor and material. The premium for such bond shall be paid by the Contractor. At the time of submission of the bid or proposal, the joint venture must provide a letter from the bonding company that the joint venture is able to receive the required bond within one week after receipt of an award by the Town, in the total amount of the bid/proposal and/or contract price. The letter must be on the bonding company's letterhead with name, address and telephone number.

PERFORMANCE, MAINTENANCE, AND PAYMENT BOND

For bids greater than $100,000, the awarded Contractor will be required to furnish a Performance, Maintenance, and Payment Bond on the Town of Greenwich form which follows in Exhibit C

Page | 7

(attached) in the amount of the Gross Sum of the project, including allowance for contingencies and extra work, and/or Contract price within seven (7) days of the work order. The bond must be duly executed and acknowledged by said Contractor as principal and by a surety company qualified to do business under the laws of the State of Connecticut and satisfactory to the Town, as surety, for the faithful performance of the Contract and payment for labor and materials. The

Contractor shall pay the premium for such bond. A letter from the bonding company, stating that the Performance, Maintenance, and Payment Bond can be obtained within seven (7) days of request, should be provided with the bid.

For projects that require a Performance, Maintenance, and Payment Bond, the Contractor shall maintain all of the specified required insurance coverage and continue to document the specified required insurance coverage for one (1) year after completion of the work of the Contract (or other such time as the Contract or other agreement requires).

NON-RESIDENT CONTRACTORS

For construction projects at or above $200,000, the Town of Greenwich requires that the

Nonresident Contractor shall obtain verified status from the Department of Revenue Services in the State of Connecticut and provide a copy of the letter of verification with the bid.

The Town of Greenwich is requiring that for construction projects at or above $200,000 the

Nonresident Contractor must have obtained verified status from the Department of Revenue

Services in the State of Connecticut and provide a copy of the letter of verification with the bid. A

Bidder is a Nonresident Contractor if it does not maintain a regular place of business in

Connecticut. The Town’s threshold of $200,000 is $50,000 lower than the State of Connecticut’s threshold of $250,000 for the verification requirement.

The State of Connecticut Department of Revenue Services Special Notice, SN 2012(2), is included with this Request for Bid as Exhibit D. This document provides the full definition of “Nonresident

Contractor” and describes the State of Connecticut’s process for verification.

Any questions relating to the verification process can be directed to the phone numbers given under the heading “For Further Information” on page 4 of Special Notice, SN 2012(2).

It is recommended that potential Bidders begin the State’s verification process as soon as possible in order to have adequate time to receive the letter of verification and present it with their bid.

Projects at or over $200,000 from a Nonresident Contractor will not be engaged if the Contractor has not achieved verified status by the deadline (date/time) for the bid. The exception to this requirement shall be if only one bid submission received, or the Town determines that it is in its best interests to waive this requirement. In this case, the Town reserves the right to modify this requirement. However, any modification to this requirement shall be in compliance with the State of Connecticut Department of Revenue Services Special Notice, SN 2012(2).

If the Town waives the verification requirement for a Nonresident Contractor, the Town shall withhold 5% of all payments made to the Contractor to cover taxes due to the State of Connecticut.

Payments withheld from the Nonresident Contractor may be released if proof of verification status in the form of a letter of verification is received. Payments withheld from the Nonresident

Contractor may also be released to the Contractor if the Contractor has filed a Surety Bond, Form

AU-964 Exhibit E, with the Department of Revenue Services in the amount equal to 5% of the total Contract price including any change orders.

Page | 8

BID SECURITY

Each bid must be accompanied by an original Bid Bond with a raised seal prepared on the form of Bid Bond attached hereto as Exhibit F duly executed and acknowledged by the Bidders, as principal, and by a surety company qualified to do business in the State of Connecticut and satisfactory to the Town, as surety.

The Bid Bond shall be 5% of the total lump sum of the bid and shall be enclosed in the sealed envelope containing the bid. Each Bid Bond may be held by the Town as security for the fulfillment of the Bidder's 'agreement' set forth on the bid Reply Sheets. Should the Bidder fail to fulfill such agreements the Bid Bond shall become payable to the Town, as liquidated damages, otherwise, the Bid Bond shall become null and void.

PREVAILING WAGE RATES

Except as noted below, the Contractor shall comply with the current provisions of Section 31-53 of the General Statutes of the State of Connecticut, a part of which is quoted as follows.

"The wages paid on an hourly basis to any person performing the work of any mechanic, laborer or worker on the work herein contracted to be done and the amount of payment or contribution paid or payable on behalf of each such person to any employee or welfare fund, as defined in subsection (h) of section 31-53 of the General Statutes, shall be at a rate equal to the rate customary or prevailing for the same work in the same trade or occupation in the town in which such public works project is being constructed. Any Contractor who is not obligated by agreement to make payment or contribution on behalf of such persons to any such employee welfare fund shall pay to each mechanic, laborer or worker as part of such person’s wages the amount of payment or contribution for such person’s classification on each pay day."

All Contractors and Subcontractors shall submit certified weekly payrolls, on forms furnished by the Town, for all Contracts meeting the aforementioned monetary limits. The certified payrolls shall be submitted with the Contractor's monthly certificate for payment. The wage schedule for this project is attached as Exhibit G.

Section 31-55a of the General Statutes of the State of Connecticut provides that the prevailing wage rates applicable to any awarded Contract or Subcontract are subject to annual adjustments each July 1st for the duration of the project.

Each Contractor that is awarded a Contract shall pay the annual adjusted prevailing wage rate that is in effect each July 1st, as posted by the Department of Labor.

It is the Contractor’s responsibility to obtain the annual adjusted prevailing wage rate increases directly from the Department of Labor’s website. The annual adjustments will be posted on the

Department of Labor web page: www.ctdol.state.ct.us. For those without Internet access, contact the division listed below.

The Contractor shall also furnish proof with the weekly certified payroll for the first week each employee begins work that any person performing the work of a mechanic, laborer or worker has completed a course of at least ten (10) hours in duration in construction safety and health approved by the Federal Occupational Safety and Health Administration (OSHA) in accordance with

Connecticut General Statutes Section 31-53b and regulations adopted by the State of Connecticut http://www.ctdol.state.ct.us/

Page | 9

Labor Commissioner. The provisions of this section shall not apply where the total cost of all work to be performed by all Contractors and Subcontractors in connection with new construction of any public works project is less than four hundred thousand dollars ($400,000) or where the total cost of all work to be performed by all Contractors and Subcontractors in connection with any remodeling, refinishing, refurbishing, rehabilitation, alteration or repair of any public works project is less than one hundred thousand dollars ($100,000).

Questions can be directed to the Contract Compliance Unit, Wage and Workplace Standards

Division, Connecticut Department of Labor, 200 Folly Brook Blvd., Wethersfield, CT 06109 at

860-263-6790.

FRACKING

Pursuant to Town of Greenwich, Chapter 15: Utilities, Town Code, Ordinance Prohibiting Waste

Associated with Natural Gas and Oil Extraction, the PROHIBITION OF WASTES

GENERATED FROM OIL & GAS DRILLING AND EXTRACTION ACTIVITIES form included in the reply sheets, must be submitted with the Bidder’s bid.

VENDOR SIGNATORY FORM

The “Vendor Information & Signatory Form” shall be completed and included with the bid (if applicable).

INSURANCE REQUIREMENTS

The awarded Contractor will be required to provide insurance coverage as specified on the

Insurance Requirements Sheet, Exhibit A, of this RFB/RFP. The Acord certificate of insurance form must be executed by your insurance agent/broker and returned to this office. The most current

Acord form should be used for insurance documentation purposes. Company name and address must conform on all documents including insurance documentation. It is required that the agent/broker note the individual insurance companies providing coverage, rather than the insurance group, on the Acord form. The Contract number (provided to the awarded Contractor), project name and a brief description must be inserted in the “Description of Operations” field. It must be confirmed on the Acord Form that the Town of Greenwich is endorsed as an additional insured by having the appropriate box checked off and stating such in the “Description of

Operations” field. Contractor’s insurance must be primary and non-contributory.

The Contractor shall be responsible for maintaining the above insurance coverages in force to secure all of the Contractor's obligations under the Contract with an insurance company or companies with an AM Best Rating of A-:VII or better, licensed to write such insurance in Connecticut and acceptable to the Director of Risk Management, Town of Greenwich.

For excess liability only, non-admitted insurers are acceptable, provided they are permitted to do business through Connecticut excess line brokers per listing on the current list of

Licensed Insurance Companies, Approved Reinsurers, Surplus Lines Insurers and Risk

Retention Groups issued by the State of Connecticut Insurance Department.

The Contractor shall submit with the bid/proposal the signed, original “Insurance Procedure” form, included in the reply sheets, which states that the Contractor agrees to provide the specified insurance coverage for this bid/proposal at no additional charge above any insurance charge declared in the bid/proposal.

Page | 10

CONFIDENTIALITY/DISCLOSURE

“Contractor” refers to all Bidders/Respondents submitting a bid/proposal.

The Town will afford due regard to the Contractor’s request for the protection of proprietary or confidential information received. However, all materials associated with the Bid/Proposal and the

Contract are subject to the terms of the Connecticut Freedom of Information Act (“FOIA”) and all corresponding rules, regulations and interpretations. In making such a request, the Contractor may not state generally that the materials are proprietary or confidential in nature and therefore not subject to release to third parties. The specific sentences, paragraphs, pages or sections that the

Contractor believes are exempt from disclosure under FOIA must be specifically identified as such. An explanation and rationale to justify each exemption consistent with FOIA must accompany the request. The rationale and explanation must be stated in terms of the prospective harm to the competitive position of the Contractor that would result if the identified material were to be released and the reasons why the materials are legally exempt from release pursuant to FOIA.

If the Contractor indicates that certain documentation is submitted in confidence, by specifically and clearly marking said documentation as CONFIDENTIAL, the Town will endeavor to keep said information confidential to the extent permitted by law. The Town, however, shall have no obligation to initiate, prosecute or defend any information that is sought pursuant to a FOIA request. The Contractor shall have the burden of establishing the availability of any FOIA exemption in any proceeding where it is an issue. In no event shall the Town, or any representative of the Town, be liable for the disclosure of any documents or information in its possession which the Town believes are required to be disclosed pursuant to FOIA or other requirements as mandated by policy/law.

Additionally, as per Section 1-210(b) of FOIA – Nothing in the Freedom of Information Act shall be construed to require the disclosure of:

(24) Responses to any request for proposals or bid solicitation issued by a public agency, responses by a public agency to any request for proposals or bid solicitation issued by a private entity, or any record or file made by a public agency in connection with the contract award process, until such contract is executed or negotiations for the award of such contract have ended, whichever occurs earlier, provided the chief executive officer of such public agency certifies that the public interest in the disclosure of such responses, record or file is outweighed by the public interest in the confidentiality of such responses, record or file.

BID SUBMITTAL

Bidders shall submit one (1) original and one (1) Flash Drive of the complete bid.

The following documentation must be submitted with the bid, otherwise, the bid may be declared non-responsive:

• Non-Connecticut Contractors verification letter if the company and address indicated in the Bidder’s Company section is located outside of the State of Connecticut, Exhibit D

• Reply Sheets (Pages 1-9) along with Exhibit J

• Bid Bond (raised seal), using the template from Exhibit F

Page | 11

REPLY SHEET (Page 1 of 9)

PRICING

Bidders shall complete and submit Exhibit J with their bid.

BASE BID PRICING

The Total Base Bid Price will determine the lowest bidder.

BIDDER’S COMPANY NAME: ________________________________________________

AUTHORIZED SIGNATURE: _________________________________________________

Page | 12

REPLY SHEET (Page 2 of 9)

EXCEPTIONS

The Bidder shall indicate below all exceptions (if any) being taken to the language of this Request for Bid, the

Specifications, Scope of Work, and/or to the language of the attached Contract format. Any raised exceptions must be reconciled prior to an award. Insurance requirements have been established by the Town’s Director of

Risk Management.

WARRANTY

Please indicate all warranty terms below:

The Bidder may list below the key features that distinguish the Bidder’s products/services from their competitors:

BIDDER’S COMPANY NAME: ______________________________________________

AUTHORIZED SIGNATURE: ______________________________________________

Page | 13

REPLY SHEET (Page 3 of 9)

REFERENCES

The Bidder shall list below the names and telephone numbers of five (5) customers/references for which they have provided products and services similar to the ones described in this Request for Bid:

REFERENCE CONTACT NAME TELEPHONE #

SUBCONTRACTORS

Bidder should list below any potential Subcontractors for this Request for Bid. If awarded the Contract, Bidder shall inform the Town of any additional Subcontractors that will perform work under this Contract:

SUBCONTRACTOR NAME CITY, STATE TYPE OF BUSINESS

BIDDER’S COMPANY NAME: _________________________________________________

AUTHORIZED SIGNATURE: __________________________________________________

Page | 14

REPLY SHEET (Page 4 of 9)

STATEMENT OF NON-COLLUSION

In submitting this bid/proposal, the undersigned declares that this is made without any connection with any persons making another bid/proposal on the same contract; that the bid/proposal is in all respects fair and without collusion, fraud, or mental reservation; and that no elected or appointed official of the Town, or any person or entity in the employ of the Town, is directly or indirectly interested in said bid/proposal or in the supplies or work to which it relates, or in any portion of the profits thereof, except as permitted under the Town of Greenwich Code of Ethics.

CODE OF ETHICS

In submitting this bid/proposal, the undersigned further declares and certifies that a) it has not, and will not induce or attempt to induce any Town of Greenwich employee or officer to violate the Town of Greenwich Code of Ethics in connection with its offer to provide goods or services under, or otherwise in the performance of, such contract, and b) if an elected or appointed official or any person in the employ of the Town has a direct or indirect interest in Vendor or any supplier or

Subcontractor expected to be involved with the contract, such person or entity is in compliance with the safe harbor procedures established by the Town of Greenwich Board of Ethics or has received an advisory from the Town’s Board of

Ethics with respect to such involvement. Bidders are hereby notified that the Town’s Code of Ethics’ definition of a Town

Officer includes outside consultants to and agents of the Town in addition to elected and appointed officials and Town employees. The full Code of Ethics can be found on the Town website https://www.greenwichct.gov/682/Board-of-Ethics.

The undersigned further understands that the above declarations are material representations to the Town of Greenwich made as a condition to the acceptance of the bid/proposal. If found to be false, the Town of Greenwich retains the right to reject said bid/proposal and rescind any resulting contract and/or purchase order and notify the undersigned accordingly, thereby declaring as void said bid/proposal and contract or purchase order.

Relevant provisions of the Town’s Code of Ethics are:

Section 2. DEFINITIONS. (1) Indirect interest, without limiting its generality, shall mean and include the interest of any subcontractor in any prime contract with the Town and the interest of any person or his immediate family in any corporation, firm, or partnership which has a direct or indirect interest in any transaction with the Town. (2)

Substantial financial interest shall mean any financial interest, direct or indirect, which is more than nominal, and which is not common to the interest of other citizens of the Town. (3) Town officer shall mean and include any official, employee, agent, consultant, or member, elected or appointed, of any board, department, commission, committee, legislative body, or other agency of the Town. (4) Transaction shall mean and include the offer, sale, or furnishing of any real or personal property, material, supplies, or services by any person, directly or indirectly, as Vendor, prime contractor, subcontractor, or otherwise, for the use and benefit of the

Town for a valuable consideration, excepting the services of any person as a Town officer.

Section 3. GIFTS AND FAVORS. No Town officer or his immediate family shall accept any valuable gift, thing, favor, loan, or promise that might influence the performance or nonperformance of his official duties.

Section 4. IMPROPER INFLUENCE. No Town officer having a substantial financial interest in any transaction with the

Town or in any action to be taken by the Town shall use his office to exert his influence or to vote on such transaction or action.

By signing below, the undersigned acknowledges reviewing and understanding the Non-Collusion and

Code of Ethics statements contained herein and confirms compliance with the contents:

AUTHORIZED SIGNATURE: ___________________________________________________________

PRINT NAME: ________________________________________________________________________

RESPONDENT’S COMPANY NAME: ____________________________________________________

https://www.greenwichct.gov/682/Board-of-Ethics

Page | 15

REPLY SHEET (Page 5 of 9)

BIDDER INFORMATION

BIDDER’S COMPANY NAME:

ADDRESS:

TELEPHONE #: FAX #:

E-MAIL ADDRESS:

WEBSITE:

AUTHORIZED SIGNATURE:

PRINT NAME:

TITLE:

STATE OF CT TAXPAYER ID #:

FEDERAL TAXPAYER ID #:

INCORPORATED IN THE STATE OF: Corporate Seal Yes No

AWARD/CONTRACT SIGNATURE

The Bidder shall indicate below, the full name, title, email, and the complete mailing address of the authorized person (i.e., officer of the company) who will sign the Contract (if applicable) for this procurement:

Page | 16

REPLY SHEET (Page 6 of 9)

CERTIFICATION FOR RFB, RFQ, and RFP

PROHIBITION OF WASTES GENERATED FROM OIL & GAS DRILLING AND

EXTRACTION ACTIVITIES

Pursuant to Town of Greenwich, Chapter 15: Utilities, Town Code, Ordinance Prohibiting Waste

Associated with Natural Gas and Oil Extraction:

“We, ________________________________________________________________________________ hereby submit a bid for materials, equipment, and/or labor for the Town of Greenwich. The bid is for

RFB document titled

We hereby represent, warrant, and agree that no natural gas waste or oil waste will be used by the undersigned Bidder or any Contractor, Subcontractor, agent or Vendor in connection with the bid; nor will the undersigned Bidder or any Contractor, Subcontractor, agent or Vendor thereof apply any natural gas waste or oil waste to any road or real property within the Town of Greenwich as a result of the submittal of this bid if selected.”

Date

Signed

Print Name

Company

Address

Page | 17

REQUEST FOR BID #7945 DEADLINE: 04/07/2026 AT 11:00 AM

UPPER HAVEMEYER FIELD DRAINAGE IMPROVEMENTS

REPLY SHEET (Page 7 of 9)

VENDOR INFORMATION AND SIGNATORY FORM

For Contracts Equal to or Greater than $250,000

Vendor Name: _____________________________________________________________________________

Primary Business Address: ___________________________________________________________________

Telephone: ____________________________________ Fax: _____________________________________

Email: _______________________________________ Website: ____________________________________

Secondary Business Location (if any):

Business Address: __________________________________________________________________________

Telephone: ____________________________________ Fax: _____________________________________

Email: _______________________________________ Website: ____________________________________

Business Address: __________________________________________________________________________

Telephone: ____________________________________ Fax: _____________________________________

Email: _______________________________________ Website: ____________________________________

Type of Entity: Corporation: Type of Corp: _______________ LLC: _______________

Partnership: Joint Venture: ____________ Sole Proprietorship: ____________

Other (please describe): _____________________________________________________

1. CT State Business License Number (if applicable): ______________________________________________

State Agency issuing license: ______________________________________________________________

2. Number of years in business under entity name: ________________________________________________

3. Provide Below the full names of the entity’s owners (>20% ownership), officers, and managers. (use a separate sheet of paper if necessary)

4. Has the entity changed its name within the past three years?

○ Yes ○ No

5. If yes, please provide the former name(s): _____________________________________________________

6. Have there been any recent (within the last three years) changes in control/ownership, >20% of the entity?

○ Yes ○ No

7. If yes, explain (use a separate sheet of paper if necessary): ________________________________________

8. Have officers or principals of the entity ever had any license suspended or revoked (other than Driver’s

License) for any reason?

○ Yes ○ No

9. If yes, explain (use a separate sheet of paper if necessary): ________________________________________

10. Is the entity or has the entity, or any of its principals, officers, members, or owners ever been a party to or involved in any US civil, criminal, antitrust violation, regulatory action, settlements, lawsuit, or other legal action involving the Town of Greenwich, or any other municipality in the States of CT or NY related to the company’s business activities?

○ Yes ○ No

11. If the answer to question number 10 is yes, please explain below (use a separate sheet of paper if necessary):

Page | 18

UPPER HAVEMEYER FIELD DRAINAGE IMPROVEMENTS

REPLY SHEET (Page 8 of 9)

VENDOR INFORMATION AND SIGNATORY FORM

(Continued)

12. Has any principal, officer, member, or owner of the undersigned entity within the last three (3) years been a principal, officer, member, or owner of any entity that has filed for bankruptcy or been voluntarily or involuntarily dissolved?

○ Yes ○ No

13. Name and title of person completing/responsible for submission of this proposal or contract and the responses to this questionnaire: _____________________________________________________________________________________

14. Telephone number and email address for the person identified in question number 13:

Telephone: __________________________ Email: ______________________________________________

15. If requested by the Town during the solicitation process, the Respondent hereby agrees to provide the Town with copies of the most recent three (3) years of Loss History Reports for all lines of insurance coverage from its Insurance

Carrier (as named herein) for all contracts and RFPs/RFQLs/RFQs/RFBs equal to or in excess of $250,000.

○ Yes ○ No

Name of Insurance Carrier: ____________________________________________________________________ The Loss History Reports shall include claims data for all fifty US States; detail of each claim for the past three (3) years for

AL, GL, and WC; and a summary page with the annual total claim amounts for the past three (3) years for AL, GL, and WC.

16. Have any claims been made against the entity’s performance bond? ○ Yes ○ No

17. Please indicate whether your entity is currently debarred from doing business in the State of Connecticut or any other

State.

○ Yes – List of States: ________________________ ○No

18. please indicate whether your entity has ever been convicted of OSHA violations.

○ Yes (attach separate page(s) with explanation) ○ No With regard to items number 17 and 18, the Respondent understands and agrees that it has a continuing obligation to inform the Town of any OSHA violation and if it is debarred from doing business in the State of Connecticut or any other State after it has submitted this Vendor Information Form. The Respondent understands and agrees that its obligation to keep the Town informed of any change in status continues up to and including the time of award of the contract and if Respondent is awarded the contract, its obligation shall continue during the entire duration of the contract.

19. Provide Below an inventory list of all major equipment owned by the entity that would be used on this project:

20. Provide a complete list of the entity’s current public customers located in the State of Connecticut:

Customer Address Contract Annual Amount

FAILURE TO COMPLETE THIS FORM OR FAILURE TO PROVIDE THE NECESSARY BACK UP INFORMATION FOR ANY

QUESTION IN THIS FORM MAY RESULT IN DISQUALIFICATION.

Signature: ____________________________________________ Date: _______________________________________

Print Name and Title: _______________________________________________________________________________

Page | 19

REPLY SHEET (Page 9 of 9)

INSURANCE PROCEDURE FORM

THE BIDDER SHALL RETURN THIS COMPLETED FORM WITH THE BID/PROPOSAL. FAILURE

TO DO SO MAY RESULT IN REJECTION OF THE BID/PROPOSAL.

The Bidder shall forward the Insurance Requirement Sheet (Exhibit A) to the Bidder’s insurance

Agent/Broker (“Agent/Broker”) upon receipt of the RFB/P documents. The Bidder and the Agent/Broker shall familiarize themselves with the required levels of insurance, and the documentation process necessary for the successful development of a Contract with the Town of Greenwich, CT for this project.

The Bidder shall determine if existing insurance coverage is sufficient, or if any costs for new or additional coverage is required for the specified work noted in this RFB/P. Any bids/proposals which contain exceptions to the insurance requirements may be considered nonresponsive and may be rejected.

Any EXCEPTIONS to this form and/or signatures must be declared on the Reply Sheets to be considered.

STATEMENT OF BIDDER AND BIDDER’S AGENT/BROKER:

The Bidder and the Agent/Broker have read the insurance requirements for this project. The

Agent/Broker is a duly licensed insurance agent under the laws of the State of _______. We confirm that we are willing and able to document the required levels of coverage as the Town of Greenwich, CT has specified. The Agent/Broker is an authorized representative of all companies which will be affording coverage for Contract to be awarded pursuant to this RFB/P. The bid/proposal pricing submitted reflects all insurance costs for this project.

The Agent/Broker confirms that Bidder’s General Liability policy meets or exceeds the coverage in

Commercial General Liability ISO form CG 00 01 10 01 or CG 00 01 04 13, including contractual liability.

The Bidder and Agent/Broker confirm that the Town of Greenwich shall be given thirty (30) days prior written notice of cancellation, lapse or restrictive amendment (except ten days notice of nonpayment) of the policies listed in the Acord form.

If awarded this Contract, the insurance documentation shall be submitted to the Town of Greenwich, CT within ten (10) days after the date of the award of the Contract. The documentation will be in the form of an Acord for which the Agent/Broker will confirm that the policies have been issued to the insured in the amounts stated and for the periods indicated.

Bidder’s Company Name: ______________________________

Authorized Bidder’s Signature: ______________________________

Date: ______________________________

Bidder’s Insurance Agent/Broker’s Company Name: ______________________________

Authorized Agent/Broker’s Signature: ______________________________

Date: ______________________________

RFB #7945

EXHIBIT A

Insurance Requirement Sheet

Insurance Requirements: Before starting and until final completion and acceptance of the work called for in the Contract and expiration of the guarantee period provided for in the Contract, the Contractor and its subcontractors, if any, shall procure and maintain insurance of the types and amounts checked in paragraphs A through F below for all Contract operations.

If any of the required insurance is on a claims made basis and does not include an extended reporting period of at least 36 months, contractor shall maintain either tail coverage or continuous claims made liability coverage, provided the effective date of the continuous claims made coverage is on or before the effective date of the contract with the Town, for a minimum of months following the later of (i) contractor’s completion and Town’s acceptance of all services required under the contract, or, (ii) Town or contractor termination of contract, or, (iii) the expiration of the claims made policy. The Town of Greenwich shall be given thirty (30) days prior written notice of cancellation, lapse or restrictive amendment (except ten days notice of nonpayment) of the policies listed in the Acord form.

A. General Liability, with minimum coverages for combined bodily injury and property damage liability of $2,000,000 general aggregate, $1,000,000 per occurrence including:

1. Commercial General Liability which meets or exceeds the coverage in Commercial

General Liability ISO Form CG 00011001 or CG 00010413, including contractual liability.

2. Town as additional insured. Contractor’s insurance must be primary and non-contributory

– and stated as such in the Description of Operations section of the Acord form.

3. Owners and Contractors Protective Liability (separate policy in the name of the Town).

B. Comprehensive Automobile Liability, with minimum coverages of $1,000,000 combined single limit for bodily injury and property damage, including, where applicable, coverage for any vehicle, all owned vehicles, scheduled vehicles, hired vehicles, non-owned vehicles and garage liability.

C. Excess…