Vendor Questions and Answers Set Two~3.docx

This is a Vendor Questions and Answers document for Illinois Secretary of State (ILSOS) Contract B-54607 regarding the printing of bank deposit tickets for ILSOS facilities. The solicitation requests bids for customized duplicate booklets of bank deposit tickets for 82 ILSOS facilities, with each facility requiring unique addresses, account numbers, routing numbers, and bank information. All tickets must include MICR (Magnetic Ink Character Recognition) printing for automatic bank sorter processing. The original pricing table listed 75,600 units over the two-year contract term; however, this quantity was corrected via bid amendment to 65,600 individual tickets, which aligns with the stated requirement of approximately 32,800 tickets per year across the 82 facilities. Bids were due October 23, 2026, and the contract term is two years with renewal options not exceeding ten years total. Facilities will order directly from the vendor as needed, with shipments delivered FOB Destination to each location.

The unit of measure for pricing purposes is individual bank deposit tickets rather than complete duplicate booklets, as ILSOS does not mandate a standard quantity per booklet. Vendors must submit a unit cost per deposit ticket, and award will be made to the responsive and responsible bidder offering the lowest price. The total contract value will be determined by the State prior to execution and is designated as firm. All services must be performed in the United States, and prevailing wage obligations for printing services apply under Illinois certification and compliance requirements. Vendors must maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, Auto Liability of $1,000,000 per occurrence, and Workers' Compensation insurance as required by law. Payment is made in accordance with the State Prompt Payment Act to the ILSOS Accounting Revenue office at 2701 S. Dirksen Parkway, Room 206, Springfield, Illinois 62723.