Vendor Questions and Answers Set One~10.docx

This Vendor Questions and Answers document addresses clarifications for the Illinois Secretary of State's bank deposit ticket printing solicitation (B-54607) for 82 ILSOS facilities. The scope encompasses customized duplicate booklets with facility-specific information including addresses, account numbers, routing numbers, and bank details, with MICR printing required for automatic bank processing. Facilities are expected to average 400 tickets annually, totaling approximately 32,800 tickets per year or 75,600 tickets over the two-year contract term. The contract term is two years with renewal options available, not to exceed ten years total. Bids were due October 23, 2026, and each of the 82 facilities will place orders directly with the awarded vendor for shipment FOB Destination to their individual locations.

Key clarifications from the vendor questions include that while no specific ticket booklet size or minimum tickets per booklet is mandated, past orders have used standard sizes with each facility typically ordering 300-ticket booklets. Sequential numbering of deposit tickets is not required. The ordering process operates on a decentralized model wherein all 82 facilities independently place orders directly with the contracted vendor rather than through centralized coordination, with each facility receiving direct shipments. Award will be made to the lowest responsive and responsible bidder based on unit cost per deposit ticket. All services must be performed in the United States, and prevailing wage obligations apply under Illinois certification requirements. Vendors must maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, Auto Liability of $1,000,000 per occurrence, and Workers' Compensation insurance as required by law.