Vance County - 6 OFFICIAL New Bid Special Conditions 2025-2026.pdf
PDF 172 KB Posted
- Attached to
- Milk Products for School Nutrition Services
- Solicitation number
- 249-9102526M
- Issued by
- Vance County, North Carolina
About this file
This document is a 2025-2026 New Bid Special Conditions file for Vance County School District, outlining delivery and vendor requirements for food service procurement. The document specifies delivery hours for different schools within the district, with most schools accepting deliveries between 7:00 a.m. and 2:00 p.m. on designated school days, with specific restrictions for Dabney Elementary (no deliveries between 10 a.m. and 1 p.m.) and STEM Early High School (no deliveries between 11 a.m. and 1 p.m.). Vendors are required to work with the School Nutrition Staff to communicate potential delivery delays caused by uncontrollable factors such as traffic, weather, or equipment breakdowns.
The payment terms are set at monthly, and the document emphasizes that special conditions do not extend beyond the parameters of the Invitation for Bid (IFB). Vendors are not required to provide special equipment, stock shelves, or train personnel. The bid process includes a requirement that any changes to special conditions must be reviewed and agreed upon by the school district and potential vendors prior to the Bid Award Opening, with any amendments needing to be distributed to all potential bidders at least seven working days before the bid opening, which is scheduled for May 19, 2025. The document provides a space for vendor agreement, signature, and potential comments on the special conditions.
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Text version
2025 - 2026 NEW BID Special Conditions
Name of School District: __Vance County________________________
Special Conditions are circumstances that are required of ALL bidders for the BID.
NOTE: In bid renewals, Special Conditions that change the original bid parameters of the bid are not allowed.
Special Conditions must be reviewed and agreed upon by the School District and potential Vendors PRIOR to the Bid Award Opening. Any change to the Special Conditions by one Vendor requires the School District to issue a local amendment to all potential bidders, a minimum of seven (7) working days prior to bid opening, which would be May 19, 2025.
Hours Deliveries Will Be Accepted At All Schools, except Dabney Elementary and STEM Early High School:
Deliveries will be made on a designated school day between the hours of 7:00 a.m. and 2:00 p.m.
The designated day shall remain the same each week except in cases in which school calendars will require modification.
Modified delivery dates are to be agreed upon by the Vendor and School Nutrition Director no later than 4 weeks prior to scheduled delivery.
Hours Deliveries Will Be Accepted At Dabney Elementary:
Between 7 a.m. and 2 p.m. on any school day, but NO deliveries between 10 a.m. and 1 p.m.
Vendor will work with Vance County schools to accommodate this request and work with the School Nutrition Staff to communicate any delays in delivery times due to uncontrollable factors including, but not limited to traffic, weather, equipment breakdowns, etc.
Hours Deliveries Will Be Accepted At STEM Early High School:
Between 7 a.m. and 2 p.m. on any school day, but NO deliveries between 11 a.m. and 1 p.m.
Vendor will work with Vance County schools to accommodate this request and work with the School Nutrition Staff to communicate any delays in delivery times due to uncontrollable factors including, but not limited to traffic, weather, equipment breakdowns, etc.
Terms of Payment: Monthly
Special Conditions are not requirements of the Vendor beyond the parameters of this IFB – i.e. – requirements for special equipment – requirement of putting food on shelves – requirement for training personnel are not allowed.
VENDOR
AGREEMENT/COMMENTS TO
SPECIAL CONDITIONS
The Vendor has read and agrees to provide the Special Conditions.
Name of Vendor Representative Signature of Vendor Authorized To Sign Bid
Title of Vendor Representative Date Comments by the Vendor to the Special Conditions should be made below:
File details come from the government source that posted it. Updated .