Vance County - 2 OFFICIAL New Bid Checklist 2025-2026 (Top Pg).pdf
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- Attached to
- Milk Products for School Nutrition Services
- Solicitation number
- 249-9102526M
- Issued by
- Vance County, North Carolina
About this file
This document is a 2025-2026 New Bid Vendor Checklist for the Vance County School District, providing detailed instructions for potential vendors submitting a bid package. The checklist outlines the required documentation and submission requirements, including two copies of the New Bid Certification and Agreement with an original signature, IFB Attachments A-H, Special Conditions form, a completed 2025-2026 New Bid Spreadsheet, Vendor Contact Form, and acknowledgment of receipt of updated contract documents. The cut-off date for E-Mail Addenda Notification is May 19, 2025, and vendors are responsible for ensuring they have received all issued addenda prior to the bid opening.
The checklist emphasizes the vendor's responsibility to carefully review and complete all required documentation, with specific instructions to place the signed checklist as the top page of the bid packet and to complete each section accurately. Vendors must sign the Special Conditions form to indicate agreement with all listed conditions, and any changes to Special Conditions require a local amendment to all bidders seven days before the bid opening. The document provides spaces for vendors to record received addenda and includes a signature section for the authorized vendor representative to certify that all required contract documents are signed and attached.
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Text version
2025 – 2026 NEW BID Vendor Checklist
Name of School District: Vance County
Vendor Directions: Double click on the gray boxes and type in the Default text box. TYPE YES or NO to indicate the required form is provided. Place this signed checklist as the TOP PAGE OF YOUR NEW BID PACKET, placing documents in the order listed below:
New Bid Certification and Agreement (two copies) with original signature
IFB Attachments A – H (Note: A copy of the updated 2025 - 2026 IFB/Contract is for your file and does not need to be returned, but Attachments must be signed and returned. Attachment I is the “no bid” form.)
Special Conditions Vendor must sign form to indicate agreement to all Special Conditions as listed.
Any change to a Special Condition requires a local amendment to all bidders seven (7) days prior to bid opening.
2025 – 2026 New Bid Spreadsheet completed (1 printed copy)
Vendor Contact Form
Acknowledgment of receipt of the following (items not required to be returned)
Updated 2025-2026 IFB/Contract School District Profile
ADDENDA ACKNOWLEDGEMENT - The cut-off date for E-Mail Addenda Notification is May 19, 2025.
Addenda issued are hereby acknowledged by bidder and become part of the 2025 – 2026 Official IFB/Contract.
The Vance County School District may submit Addenda to vendors. It is the Vendor’s sole responsibility before the bid opening to determine they have received all Addenda issued by the Vance County School District.
Vendor Addenda Directions: Insert date Addenda received below. Addenda become part of the Official IFB/Contract.
Addendum 1 Date: Addendum 2 Date: Addendum 3 Date:
Addendum 4 Date: Addendum 5 Date: Addendum 6 Date:
VENDOR SIGNATURE: I certify by my signature that all contract documents required are signed and attached.
Name of Vendor Representative Signature of Vendor Representative Authorized To Sign Bid Title of Vendor Representative
Name of Company Date
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