VA259-17-R-0100-A00008001.docx

?.## ADDENDUM FAR 52.212-1 INSTRUCTION TO OFFERORS

1. Point Of Contact (POC)

Upon release of the RFP, the POC for this acquisition is the Contracting Specialist (CS), Mr. Joshua Gallegos. Address any questions or concerns to the CS, Mr. Gallegos, at (303) 202-8409; or email: Joshua.Gallegos@va.gov.

2. Revisions and Amendments

The Government reserves the right to revise or amend the performance work statement or the solicitation prior to the proposal closing time. Such revisions or amendments will be communicated by formal amendment (Standard Form 30) to this RFP. If such amendments require material changes in quantities or costs, the proposal closing date may be postponed by enough days to enable Offerors to revise their proposals. In such cases, the amendment will include an announcement of the new proposal closing date and time.

3. Data Transmission

To facilitate review and evaluation for this source selection the Government proposes to transmit data via commercial systems. Distributed material will be identified as source selection sensitive and distribution strictly limited to appropriate personnel. Should any contractor object to their proprietary information being shared between source selection evaluators and advisors via commercial e-mail as described above, please advise the Contract Specialist, Joshua Gallegos, at (303) 202-8409.

4. Proposals

Offerors shall submit initial proposals with their most favorable terms, from both a technical and price standpoint. The Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

5. Debriefings

The CO will promptly notify Offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The CO will notify unsuccessful Offerors in the competitive range of the source selection decision in accordance with FAR 15.506. All Offerors may request a debriefing in accordance with (IAW) 15.505 or 15.506. If Offerors are eliminated during the competitive range determination they may elect to wait until post award to receive their debriefing; however each Offeror may only receive a total of one debriefing.

6. Questions Concerning the Solicitation

All questions concerning the solicitation must be submitted in writing not later than 5:00 pm (MST) on 24 February 2017. Submit questions to the Contract Specialist, Mr. Joshua Gallegos via email: Joshua.Gallegos@va.gov and cc Ms. Concesa Hubbard, Concesa.Hubbard@va.gov.

7. PROPOSAL PREPARATION INSTRUCTIONS

a. Socioeconomic Set Aside:

This acquisition is a 100% Small Business for all VISN 19 stations:

Eastern Colorado Health Care System

Grand Junction VA Medical Center

Cheyenne VA Medical Center

Salt Lake City Health Care System

Sheridan VA Medical Center

VA Montana Health Care System

Oklahoma City VA Health Care System

Eastern Oklahoma VA Health Care System

b. General Instructions and Information

These instructions prescribe the format of proposals and describe the approach for the development and presentation of the proposed data. The Government intends to award using the Performance Price Tradeoff (PPT) approach. Technical proposals will be evaluated as acceptable/unacceptable. Acceptable proposals will be subject to performance price trade-off. The Government may award to a higher-priced Offeror whose past performance offers a higher confidence in his ability to succeed. Offers will be evaluated using the factors in Section E, Evaluation Factors for Award. A proposal that is sufficiently documented to support performance claims in a complete and orderly manner will enable the Government to perform a thorough and fair evaluation. The Offeror’s proposal shall include all data and information requested and shall be submitted in accordance with these instructions. Any Offeror who submits an incomplete package may be considered non-responsive.

1. This solicitation is being conducted in accordance with FAR 15.3, Source Selection. Offers will be evaluated using the factors and subfactors under Section E, Evaluation Factors for Award. Non-compliance with the RFP may be grounds to eliminate the proposal from consideration for contract award.

2. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the Offeror’s proposal.

3. Proposals shall not contain classified information.

4. Alternate proposals will not be accepted.

c. Format Instructions

This section provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. Each volume shall be complete in itself. The proposal should include all of the information requested in the subparagraphs. Failure to do so may adversely affect the evaluation. A proposal that is sufficiently documented in a complete, orderly, and specific detailed manner will enable the Government to perform a thorough and fair evaluation.

1. Proposal Volumes. Offers shall consist of three (3) separate proposal volumes: Technical, Past Performance, and Price/Contract Documents. For ease of evaluation, the required proposal formats and extent of data are described below. Offeror shall identify which location IAW the PWS Section 6 Work Load Data their proposal is for. If an offeror is interested in providing multiple proposals. The offeror will need to submit each location separately and identify the area proposed as mentioned above. Provision FAR 52.212-1(e) Multiple Offers, above references alternative terms and conditions, this action is not accepting alternative terms and conditions, they will not be evaluated and will be considered non-responsive.

A. Electronic Copies

One electronic (softcopy) proposal shall be Microsoft Office 2003 compatible or later versions or Adobe Acrobat (PDF). Email files shall not be larger than 3mb per email. Emailed to joshua.gallegos@va.gov and concesa.hubbard@va.gov

B. Proposal Volume Organization, Number of Copies and Page Limitations. Offers shall consist of 3 separate proposal volumes: Technical, Past Performance, and Price/Contract Documents. The titles and contents of the volumes should be as defined in this document, all of which shall be within the required page limits and with the number of copies as specified in the table below. Total page count will be based on the printed proposal submission. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal.

Table 1 - Proposal Organization

* Cover letters for your organization will be considered part of the page limit and are not necessary. The page limitation does not include the Relevancy Matrix, Past Performance Questionnaires, Consent Letter, Client Authorization Letters, and Past Performance Transmittal Letter.

C. Text. Type size will not be smaller than Microsoft Word 11 point font, normal proportional spacing. Text may be single-spaced.

D. Table of Contents, Indexing and Glossary. Each volume shall contain a table of contents. Tab indexing shall be used to identify sections. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each. Use of abbreviations and acronyms should be limited. Table of Contents and Glossaries do not count against the page limitations for their respective volumes.

8. RECEIPT OF PROPOSALS

Volume I – Technical, Volume II –Past Performance, and Volume III – Price/Contract Documents. The Offerors Past Performance Volume, Technical Volume, and Price/Contract Documents Volume, paper and electronic copies, must be received no later than, see Block 8 of the SF1149, and shall be emailed to the Contract Specialist (CS) at: Joshua.Gallegos@va.gov

9. PROPOSAL VOLUME INSTRUCTIONS

a. Volume I, Technical Approach (Factor 1)

Submit your technical proposal addressing the following:

1. Sub-factor 1 -Joint Commission Certification: Offeror shall submit written proof of current Joint Commission accreditation in Home Oxygen Services at time of proposal submission in accordance with PWS. The Government reserves the right to verify this information through the Joint Commission.

2. Sub-factor 2 -Initial setup and Phase-in Plan: The Offeror shall provide an Initial setup and Phase-in Plan. The Initial setup plan should identify the plan for recruitment and training of personnel, acquisition of equipment, and vehicles and supplies which the vendor will have to provide uninterrupted service from one contractor to the next. The Phase-in plan should cover the following: initial setup, staffing plan, vehicles, equipment list, and employee certifications. Also it shall show the vehicle fleet which will be used on this contract, a method of acquiring vehicles, purchasing supplies, and maintaining stock levels, and a contingency plan that ensures there is no work stoppage due to a lack of vehicles and supplies.

3. Sub-factor 3 -Quality Control Plan: Offerors Quality Control Plan shall develop and maintain an organization-wide planning structure and processes that focus on safety and quality that include methods for achieving continuous quality improvement throughout the life of the contract. The plan shall focus on the offerors internal processes for receiving, responding, and resolution to include corrective action regarding contractual discrepancies while also addressing patient safety,

b. Volume II – Past Performance (Factor 2):

The purpose of the Government’s past performance evaluation is to assess Offeror’s performance for work performed within the last three – five years from the release date of this RFP. The proposed Offeror team (including Prime, Subcontractors, and Partners) will be evaluated based on recent performance on relevant contracts, as defined in Section E of the RFP. This portion of the evaluation will consider the Offeror's performance including Prime contractor experience, subcontractor experience, and the performance of its key personnel, and that of any of the Offeror’s proposed subcontractors and/or partner/team participants. The Past Performance Volume consists of the following items:

1. Past Performance Contract Citations. The Offeror shall provide not more than five total recent and relevant performance citations (not to exceed a total of 5 pages in length for all citations submitted) for the proposed contractor team, in the format requested below. For past performance on an IDIQ contract, a single task order will count as one citation. The following information should be included for each identified contract and subcontract. Offerors are cautioned to ensure that information is current and accurate with respect to the listed points of contact.

A. Contract Number

B. Contract Level (prime or subcontract) and DUNS/or Cage Code

C. Contractor name, address, and point of contact

D. Type of contract (IDIQ, FFP, etc)

E. Date of award and period of performance

F. Current name, organization, mailing address, voice/fax telephone numbers and e-mail:

1. Contracting Officer

2. Contracting Officer Representative

3. Program Manager

G. Contractor Performance, in describing contractual performance, include specific details of technical and management performance in meeting contract requirements and program schedules. Explain any differences between original and current contract dollar values. Offerors may include a discussion of problems encountered on prior contracts and corrective actions taken. In describing contractual effort, provide information on efforts accomplished to resolve problems encountered on prior contracts as well as efforts to identify and manage program risk.

2. Past Performance Questionnaires and Point of Contact Listing. Offerors will send out the Past Performance Questionnaire (Section D; excluded from page limitation) to each reference identified in the Past Performance Volume. The responsibility to send out the Past Performance Questionnaires rests solely with the Offeror. References shall return completed questionnaires directly to the Government POCs utilizing the Past Performance Transmittal Letter provided (See Section D; excluded from page limitation). The information contained in completed questionnaires will be considered source selection sensitive and will not be released to the Offeror. The Government reserves the right to contact the references provided by the Offeror and any other references generated by the Government to discuss the Offeror’s past performance. Point of Contact Listing: provide a list of questionnaire recipients with the POC and phone number for each contract reference provided as part of the Past Performance Volume. The Offeror is solely responsible for the accuracy of the contact information provided. The Government reserves the right to contact the references provided by the Offeror and any other references generated by the Government to discuss the Offeror’s present and past performance. The Past Performance Questionnaires are due to the Government by the closing date of the solicitation.

B. Volume III – Price/Contract Documents (Factor3)

The purpose of this volume is to provide information to the Government to determine the price to be reasonable, affordable, and balanced and for preparing the contract document and supporting file.

1. Price Information. The Contracting Officer (CO) has determined there is a high probability of reasonable price competition for this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO’s opinion, reasonable price competition exists, no additional cost information will be requested and certification under FAR 15.406-2 will not be required. If at any time during this acquisition the CO determines that reasonable price competition no longer exists, Offerors may be required to submit information necessary for the CO to determine the price to be reasonable, affordable, and balanced in accordance with FAR 15.403-5.

A. Insert proposed unit and extended prices in the attached Price/Cost Schedule for each Fixed Price Contract Line Item Number (CLIN) for the associated location being proposed on, including all option periods (Section D). Offerors must propose on every contract line item, even if it is $0.00, in order to be considered for award.

2. Contract Documents. As part of the proposal submission, include the following:

A. Section A - Completed Standard Form 1449 (Solicitation, Offer, and Award). Completed form signed by the Offeror constitutes an offer, which the Government may accept.

B. Completed Section E, Offeror’s Representations (Prime). Complete the FAR representations and certifications in the System for Award Management (SAM) website at http://www.sam.gov. However, if any FAR or VAAR representations and certifications required are not included in SAM, submit the completed representation or certification as part of this chapter. Additionally, include any FAR, or VAAR clause requiring fill-in information, as well as any other acknowledgments required.

C. Acknowledgement of all amendments. Each Offeror must sign and return one copy of the Standard Form (SF) 30 by the date specified on the form.

D. If a teaming arrangement is contemplated. Provide complete information as to the arrangement and relationship and copies of any teaming agreements.

E. Confirm that direct labor rates utilized in proposal preparation conform to the applicable Wage Determination and/or Collective Bargaining Agreements.

F. Authorized Offeror Personnel. Provide the name, title, email, and telephone number of the company/division point of contact regarding source selection decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

G. Company/Division Street Address. Provide company/division's street address, county and facility code, and size of business (SDVOSB, VOSB, Small, etc.).