Attachment_B_-_Requirements_Traceability_Matrix.xlsx
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- Attached to
- PPS Client Case Management BPA Federal contract opportunity
- Solicitation number
- USCA19R0062
- Issued by
- The Judicial Branch
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Attachment B - Requirements Traceability Matrix
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Instructions Instructions: The Offeror shall complete this Requirement Traceability Matrix (RTM) and submit it as part of the Offeror's proposal.
1. Full Operating Capabilities Tab The Offeror shall answer (S,W,M.F,C,O,N) within column D (Conditions). See code table below for more information.
The # Capability (Column A in the following tabs) maps to the PPS CCMS Business and System Diagrams. Additionally, the # capabilities are traceable to the PPS CCMS Pretrial and Lifecycle, Presentence, and Post Conviction Business Capability Details Documents which are Attachment 5 -PPS CCMS Pretrial and Lifecycle Business Capability, Attachment 6 - PPS CCSM Presentence Business Capability, and Attachment 7 - PPS CCMS Post Conviction Business Capability.
| Offerors shall use the following Conditions Definition codes to complete the Full Operating Capabilities tab which will help validate the solution’s suitability in meeting the Business, Security and Technical capabilitiesof the solution. For each capability, Offeror will select from choices below: | ||
| Code | Condition | Description |
| S | Standard Function | The proposed solution fully satisfies the capability as stated. |
| W | Workflow or platform solution Configuration Required | Current functionality of the proposed solution exists and can be configured by a proposed solution administrator to meet this capability. The Offeror must explain how the capability is satisfied by the proposed platform solution. |
| M | Modification Required | The proposed solution requires a modification to existing functionality to meet this capability which requires a source code modification. The Offeror must explain the modifications and include the cost of all modifications above and beyond the base cost in their cost proposal. |
| F | Planned for Future Release | This functionality is planned for a future release and included in the Offeror's roadmap. The Offeror must explain how the capability will be satisfied by the solution and when the release will be available. |
| C | Custom Design and Development | The proposed solution requires new functionality to meet this capability which requires a source code addition. The Offeror must explain the feature/capabilities and its value, and include any cost above and beyond the base cost in their cost proposal. |
| O | Other Software | If the capability is to be satisfied through the use of a separate software package(s), Offeror must identify those package(s) and describe how the functionality is integrated into the base solution, and include any cost above and beyond the base cost. |
| N | Cannot Meet Requirement | The proposed solution will not satisfy the capability. |
Full Op Capabilities Capability # Capability Title Capability Description Conditions (S, W, M, F, C, O, N)
| Thoughout Lifecycle Capability | ||
| [001] | Manage Client & Case Data | Finding client records, creating/updating general client records, and creating/updating [criminal] case record(s) related to a client. |
| [002] | Manage Tasks & Task Assignments | Includes creating tasks related to a specific client and case – including investigations/reports (e.g., PT investigation / bail report, presentence investigation / report, etc.) and client supervision (pretrial supervision, diversion supervision, post-conviction supervision, etc.). Also includes assigning tasks to officers and changing assignments. |
| [003] | Manage My Work | Managing user's own caseload, cases, and action items, as well as managing officer/district employment statistics. Includes that ability to view a tailored dashboard of work. The capability should allow change to a user interface and how data is isplayed |
| [004] | Manage & Conduct Collateral Investigations | Manage and conducting collateral investigation (by employee in a district other than the sentencing district) to assist the officer conducting the investigation in the district of jurisdiction (i.e., help verify information that could not reasonably be verified by staff in the district of jurisdiction). Record checks are conducted for other districts to find out additional information regarding their defendant's criminal history. This capability includes requesting collateral investigations from other districts. Includes collateral investigations within district by field offices or in-district staff. |
| [005] | Manage Activities in Chronos | Recording key elements of the client's circumstances and the supervision process, with emphasis on the work done to accomplish the desired outcomes of supervision and the results achieved. This includes documenting details of interactions with a client. Includes entries created by the officer in the chronological record surrounding all contacts with the client, collateral contacts, documentation, and client/case events. |
| [006] | Manage Client Drug Results & Scheduling | Managing client drug test results, including managing contract/non-contract program plans, searching for and viewing client drug test results, assigning/managing drug phases for my clients, reviewing phase calendars, (randomly) generating phase calendars, and managing phase parameters. |
| [007] | Manage Digital Media | Managing Digital Media includes client and case related documents, photos, videos, and audio recordings. The digital media (e.g., scanned documents) related to a client in one or more cases. Includes submission of case files to United States Sentencing Commission (USSC). This capability also includes the ability to manage/host law enforcement sensitive training videos and materials, and procedure manuals. The capability should support scanning of ducuments, document and data warehousing and archiving. The solution shall provide OCR (Optical Character Recognition) /ICR Intelligent Character Recognition |
(ICR).
| [008] | Manage Clinical Services & Referrals (non-contract and contract) | Includes activities related to managing the clinical services available to use with clients and includes activities related to contract and non-contract referrals for clinical services. This capability is used to ensure accountability between what the probation office and the contracted vendors. This capability should allow electronic referrals and electronic invoice and treatment report submissions (3rd Party Portal). |
| [009] | Manage Reporting Requirements | Includes activities related to reporting (in-person, by telephone, internet reporting, ect.) requirements for client supervision (see Electronic Reporting System –ERS). Ideally this capability would be managed through a third-party portal. |
| [010] | Manage In-House Drug Testing Program | Includes activities related to in-house drug testing programs: inventory of supplies, managing testing log and chain of custody forms, random scheduling of testing, scheduling of required testing personnel, notification to clients, recording of test results, and the ability to request confirmation testing. |
| [011] | Manage / Perform Field Activities | Includes activities performed in the field. |
| [012] | Manage Configuration/System Management | Managing the settings, lists, and preferences (both system wide, district wide, and personal) that drive the system (Profile Management). |
| [013] | Manage Access to System | This capability shall be handled by National Active Directory or Federated Services and not at the application level. |
| [014] | Manage District Client Record Access Requests | In order to see information related to a client in that has been recorded in a different district, an officer can submit a request to get permission to view info on client from another district. That district can review the request and give or deny permission to the officer in other district see that information. |
| [015] | Manage Checklists | Manage checklists including: 1) managing checklist templates and 2) managing active checklists attached to specific tasks. Managing checklist templates includes creating templates of checklist items that can be combined and used for tasks in the future. These templates are at the national level, district level and personnel level. This allows checklists to be defined and tailored to different situations and used as building blocks in the future. These checklists include individual checklist link items (which can be hierarchically arranged).Managing active checklists attached to specific tasks involves selecting one or more checklist templates (and any level or combination of levels) to create a specific instance of a checklist to be used for a specific tasks that I have been given (e.g., build a checklist for a specific Presentence Investigation & Report tasks that has been assigned to me for Joe Smith and Case #ABCD123). After the checklist has been built for this task, the user can start using the checklist to perform their duties. |
| Pretrial Capability | ||
| [016] | Pretrial Services Investigation and Bail Report | Conducting an investigation / interview of a defendant for bail purposes and the preparing of a report (that provides information to the court) that includes information / recommendations pertaining to the pretrial release of each individual charged with an offense. This includes information relating to any danger that the release of such person may pose to any other person or the community, and, where appropriate, include a recommendation as to whether such individual should be released or detained and, if release is recommended, recommend appropriate conditions of release. This pretrial investigation encompasses the pretrial interview and the activities related to verification of the information provided through collateral contacts with friends, employers, relatives, automated databases (such as credit companies and law enforcement), record checks, and collateral contact with other districts. In other words, when a defendant is summoned to federal court or an arrest warrant is executed, a pretrial services officer initiates an investigation. |
| [017] | PT Material Witness Investigation | A material witness is an individual whose testimony is material to a criminal proceeding. If a party shows that the testimony of a material witness cannot be secured by subpoena, the judicial officer may order the arrest of the person and treat the person in accordance with the release and detention provisions of 18 U.S.C. § 3142. The officer interviews a material witness the same as any defendant. Material witnesses are not referred to as “defendants” because they are not charged with crimes. |
| [018] | Ad Hoc Pretrial Services Investigation/Report | Officers conduct ad hoc pretrial services investigations and reports to deal with a variety of circumstances. These investigations/reports need to be flexible in format/content and need to be customizable. The format of the ad hoc pretrial services investigations/reports need to be saved and shared (i.e., as an empty template that can be shared). |
| [019] | Manage Pretrial Risk Assessment (PTRA) | Includes activities related to performing a risk assessment of a client in the form of a Pretrial Risk Assessment (PTRA). The PTRA is an actuarial risk and needs assessment tool developed by the Administrative Office of the United States Courts and endorsed by the Judicial Conference Committee on Criminal Law. The PTRA assesses factors demonstrated by scientific research to be important predictors of risk. Note that this is currently performed in a separate application. |
| [020] | Manage My Pretrial Investigations | Managing this user's list of pretrial investigations. |
| [021] | PT Initial Case Supervision Plan (ICSP) | The purpose of supervision planning is to create an evolving, individualized, evidence and outcome-based plan of action to monitor the client's compliance with the conditions of release and intervene as necessary to address any identified risks. The desired outcome in all cases is the successful completion of the term of supervision during which the client commits no new crimes, appears in court for all scheduled hearings, and complies with all other conditions of release. |
| [022] | Review & Update PT Supervision Case Plan | Includes activities related to the update of the pretrial services supervision plan (since the plan is a living document and potentially constantly changing). |
| [023] | Pretrial Supervision | Activities related to the supervision of a federal defendant under pretrial supervision. The purpose of pretrial services supervision is to assure compliance with conditions of release and to provide the defendant with services as needed. The pretrial supervision process is an ongoing cycle of investigation, assessment, planning, implementation, and evaluation. Each condition entered in the release order is monitored and where applicable verification may need to be uploaded (e.g., employment verification, surrender of passport, etc.). Treatment referrals may need to be made with appropriate contracting. Includes conducting home assessments, preparing and approving PT supervision plan, monitoring & addressing pretrial conditions/risks, providing courtesy PT supervision, requesting/recording/reviewing PT drug & alcohol testing, updating the PT supervision case, and managing noncompliance. |
| [024] | Pretrial Noncompliance / Violation Investigation / Report | When officers become aware of an apparent violation, they are to conduct a thorough investigation by obtaining relevant documentation and interviewing appropriate persons and entities to verify the information received and explore the context. Activities may include contact with the defendant, defense counsel, law enforcement, and other relevant persons and entities. |
| [025] | Manage Pretrial Release, Detention Orders, & Hearing Results | Managing the release orders and detention orders for a client. Often several release / detention hearings happen to address issues brought up by the court. Need to be able to monitor and record the results of release / detention hearings. |
| [026] | Manage New Arrest / Charge Record | Managing new arrests or charge records for a client. |
| [027] | PT Status Report | Officers conduct an investigation and assessment cycle in order to prepare a Pretrial (PT) Status Report (also called Release Status Report) for the court. This investigation includes a criminal records check. For a defendant that is found guilty of an offense and who is awaiting imposition of a sentence, the officer is directed to determine if and how the conviction impacts continued pretrial release. The PT Status Report (Form PS 38) provides a summation of the defendant’s compliance with conditions of release and additional information that shall assist the court in determining whether the defendant should be continued on release or detained. The officer submits the PT Status Report, along with a copy of the pretrial services report, to the judicial officer and to counsel. |
| [028] | PT Pretrial Diversion Investigation & Report | Activities when a pretrial diversion investigation is received from the US Attorney's Office for the pretrial services office to begin a pretrial diversion investigation before a defendant is accepted into the diversion program. The officer prepares a report that guides the United States Attorney's office and the court, as applicable, in making determinations related to the pretrial diversion program. These activities include creating the Diversion Agreement. The diversion process may start either before or after the formal filing of charges; in either case, prosecution is suspended. |
| [029] | Diversion Supervision | Pretrial diversion is an alternative to prosecution, which seeks to divert certain candidates from traditional criminal justice processing into a program of community supervision administered by the United States Pretrial Services or Probation Office. The diversion process may start either before or after the formal filing of charges; in either case, prosecution is suspended. Participants ("divertees") who successfully complete the pretrial diversion program are not charged or, if they are charged, have the charges against them dismissed; unsuccessful divertees are terminated from the program and may be prosecuted. Diversion (i.e., probation before judgment) Supervision is the same as Pretrial Supervision except the outcomes are different (diversion happens before trial, get "probation before judgement" and if non-compliant then may go to trial. |
| [030] | Download Pretrial Services Forms | Download approximately 22 forms related to pretrial. Note that districts can upload local/tailored forms so these forms need to be available for download here. |
| [031] | Review Pretrial Services Analytics | Producing and reviewing analytics for pretrial. |
| Presentence Capability | ||
| [032] | [Standard Guideline] Presentence Investigation & Presentence Report (PSI & PSR) | This includes the PSI and PSR that is prepared in felony or Class A misdemeanor cases for which the USSC has promulgated a guideline. The PSR is the result of a comprehensive PSI. This includes conducting an investigation / interview of a client (including interviews of other, relevant persons and entities) for purposes of recommending sentencing of a client convicted of a federal crime and the preparing of a report (that provides information to the court and counsel of record) that includes information pertaining to the investigation findings and recommended sentence. The are approximately 11 different PSI/PSR's. |
| [033] | Retroactive Sentence Reduction PSR (RetroPSR) | This is a PSR prepared to assist a judicial officer in determining the impact of a retroactive sentencing guideline amendment on a previously sentenced client’s imprisonment term. In other words, when a client is sentenced but the law related to that sentence has changed and the changes are made retroactive then that client (and all other affected clients) needs their original sentences reviewed to determine if their sentence should be changed (i.e., reduced) and this results in a retroactive sentence. A PSI is not requested as the resentencing implicates amended guidelines or statutes. This is wish list item. |
| [034] | Remand PSI & / or PSR (RemPSI & RemPSR) | This PSR is created based upon a remand from an Appellate Court (based on an appeal). Appeals can state that the court / judge or the officer made an error (e.g., did not follow the law or the guidelines were calculated incorrectly, etc.). The Appeals Court reviews the appeal and can uphold the court’s sentence or remand the case for resentencing. If the case is remanded, the officer needs to provide the court any information it may need to resentence the client. |
| [035] | Calculate Offense Level (Offense Level Calculator OLC) | The Offense Level Calculator provides presentence officers with an automated tool to calculate the federal sentencing guidelines used in the sentencing of federal defendants. This is currently a separate system. May start as interface to the external system and then incorporate calculator into the core system. Needs to be updated regularly to accommodate changes made by USSC (at least every year on the first of November and sometimes more often). |
| [036] | Manage Specific Retroactive Sentencing Guideline Work | Need the ability to search for and flag existing PSIs and PSRs (e.g., guideline, non-guideline, modified, expedited, etc.) so that the appropriate retroactive sentencing reductions can be included in the amended PSR. This is used as an "umbrella" to identify work that is under a change to sentencing guidelines or dealing with remand issues that affect more than one PSR. Includes the ability to mark any PSR as related to a new sentencing guideline change or remand and then perform the associated work. This work could be a complete PSR or an addendum to an existing PSR. Officers want to be able to search for all cases with specific criteria and determine what cases need to be changed. |
| [037] | Judgment and Commitment (J&C) Order | This Judgment and Commitment (J&C) Order form is prepared for the court and provides the court with client details regarding their imposed sentence. Includes (where appropriate) actual custodial sentence (e.g., custody term), and conditions of sentence (e.g., supervised release, drug treatment, mental health treatment, etc.), offense of conviction, and special conditions (e.g., restitution – including fines / amounts, who is to be paid and in what order, and contact information of who to pay, etc.). It includes every aspect of sentence – this is a public document unless filed under seal by the judge. |
| [038] | J&C Order for Organizational Client (J&CO) | This Judgment and Commitment (J&C) Order form is prepared for the court and it provides the organizational client details regarding their imposed sentence (i.e., J&CO). This document is similar to the J&C for an individual client. Includes (where appropriate) actual custodial sentence, and conditions of sentence, offense of conviction, and special conditions (e.g., fine, assessment, restitution). It includes every aspect of sentence – this is a public document unless filed under seal by the judge. |
| [039] | Statement of Reason Document (SOR) | The Statement of Reason Document (SOR) is a document that includes the reasoning for the sentence imposed. It includes personal information about the client, the total offense level, criminal history category, and sentencing guideline range. This is a private document that is only given to the judge, the BOP, and the USSC (i.e., not for public disclosure). |
| [040] | SOR for Organizational Client (SORO) | The SOR is document that includes the reasoning for the sentence imposed on an organizational client. It includes the total offense level, and sentencing guideline range. This is a private document that is only given to the judge, the BOP, and the USSC (i.e., sealed document - not for public disclosure). |
| [041] | Perform Sentence Activities | Conducting post-sentence processing, following up on voluntary surrender, closing pretrial case, and monitor imprisoned offenders. |
| [042] | Manage Sentence Record | Includes activities related to preparing the sentence record for a client after the sentencing hearing. |
| [043] | Manage Conditions & Special Conditions | Includes activities related to recording conditions related to a client. |
| [044] | Manage My PSIs & PSRs | Includes activities that involve managing the user's list of PSIs and PSRs. Includes managing individual tasks or actions part of every PSI and PSR. |
| [045] | Download Presentence Forms | Download approximately 44 forms related to presentence. Need to prepopulate a form with data related to the current client. |
| [046] | Review Presentence Analytics | Users need the ability to create customizable operational reports for presentence at the local and national levels. |
| Post- Conviction Capability | ||
| [047] | Manage PC Custodial Investigations | Includes activities surrounding custodial investigations a request for an investigation from the BOP and reports prepared for a federal or military institution prior to the release of a prisoner. |
| [048] | Manage Prerelease Investigations | Includes activities related to an investigation and report prepared for a federal or military institution prior to the release of a prisoner. This is a list of the prerelease investigations that need to be supported by the system: PC Supervision or Parole Release Plan Investigation, PC Conditional Release Investigation, Ad Hoc Prerelease Investigation/Report |
| [049] | PC Transfer Investigation (includes within district transfer) | Includes activities related to investigations for transferring a client from one location / district to another (or within a district). This results in an investigation and report prepared for another probation office on appropriateness for transfer of supervision. Note: the investigation is not considered complete until the officer accepts or denies supervision. The acceptance of a client on courtesy supervision does not satisfy the investigation. |
| [050] | Ad Hoc Transfer Investigation/Report | Officers conduct ad hoc transfer investigations and reports to deal with a variety of circumstances. These investigations/reports need to be flexible in format/content and need to be customizable. The format of these ad hoc investigations/reports need to be saved and shared (i.e., as an empty template that can be shared). |
| [051] | Manage PC Sentence Record | Includes activities related to preparing the sentence record for a client after the sentencing hearing. |
| [052] | Manage PC Conditions & Special Conditions | Includes activities related to recording conditions related to a client. |
| Manage Post-Conviction Supervision By Status | Includes activities specific to managing post-conviction supervision in the status of Prerelease Supervision, Active Supervision, and Inactive Supervision. | |
| [053] | Manage Prerelease PC Supervision Case | Includes activities specific to managing post-conviction supervision in the status of Prerelease Supervision. |
| [054] | Manage Active PC Supervision Case | Includes activities specific to managing post-conviction supervision in the status of Active Supervision. |
| [055] | Manage Inactive PC Supervision Case | Includes activities specific to managing post-conviction supervision in the status of Inactive. An inactive case is a case with no current active term of supervision. |
| Manage Post-Conviction Supervision by Type (Bureau of Prisons Authority) | Includes activities specific to managing post-conviction supervision of the different types. | |
| [056] | Manage PC Federal Location Monitoring Custodial Supervision (BOP authority) | Includes activities related to an officer supervising inmates under the Federal Location Monitoring (FLM) program (under BOP authority). |
| [057] | Manage PC Furlough Custodial Supervision (BOP authority) | Includes activities related to an officer supervising clients on furlong also called supervision of inmates on authorized release) supervision under BOP authority). |
| Manage Prerelease Supervision | Includes activities related to the supervision of a federal offender/client who is currently imprisoned or at a Residential Reentry Center (RRC) / Community Correction Center (CCC) and is a targeted for post-conviction supervision. Clients are typically released from the Federal Bureau of Prisons (BOP) to a Residential Reentry Center (RRC) prior to their full-term supervision type release date. Supervision planning activities are geared toward formulating the initial supervision plan and include primary interview, home assessment, review sentencing packet, sometimes client part of PCRA, etc. | |
| [058] | Preliminary Interview (Initial Assessment) to Post-Conviction | Includes activities related to the investigation that is performed in preparation for the preliminary interview with the client. Officers review available written materials, orient and interview the client, and conduct home inspections and collateral contacts. Some of these activities may be unnecessary for probationers when they would unnecessarily duplicate activities recently undertaken during the pretrial period or as part of the presentence investigation. Officers are also to conduct criminal record checks for the existence and status of detainers, pending charges, or other sentences. Includes activities related to the initial assessment of a client. Officers review documentation, meet with clients, examines past criminal behavior, conduct on-site examinations, and develop collateral sources. This information is used to assess the client's risks, needs, and strengths for the purpose of preparing the initial supervision plan. |
| Manage Types of PC Supervisions | Includes activities related to different types of PC supervision. | |
| [059] | Manage PC Probation | Includes activities related to managing a client (an individual person) while on probation. Probation is imposed as a substitute for imprisonment or in addition to home detention. |
| [060] | Manage PC Probation for a Corporation | Includes activities related to managing corporation probation. |
| [061] | Manage PC Supervised [Release | Includes activities related to managing a client under supervised release (which is imposed in addition to (after) imprisonment). |
| [062] | Manage PC Military Parole | Includes activities related to managing a client under military parole. |
| [063] | Manage PC Parole, Mandatory Release, Special Parole Term | Includes activities related to managing a client under parole, mandatory release, or special parole term. |
| [064] | Manage PC Treaty Supervision | Includes activities related to managing a client who is on treaty supervision that is related to supervised release of persons transferred for service of sentence under the prisoner transfer treaty (i.e., an American citizens who have been imprisoned in foreign countries and have been returned to the United States under treaty agreements). |
| [065] | Manage PC Courtesy Supervision | Includes activities related to post-conviction courtesy supervision (type of probation, TSR, parole), which is short-term supervision provided by a district as a courtesy for another district. Courtesy supervision is authorized under 18 U.S.C. § 3603(4) and often is requested on those wishing to travel to another district for a lengthy visit or to move to another district permanently but have not yet been accepted by that district as a transfer. |
| [066] | Manage PC Unsupervised Probation | Includes activities related to clients under unsupervised probation. |
| [067] | Manage PC Low Intensity Supervision (LIS) | Includes activities related to low risk clients under low intensity supervision. |
| Non-adjudication PC Supervisions | Non-adjudication supervisions require confidential reports, specific checklists, and different procedures. | |
| [068] | Manage PC Deferred Motion to Adjudicate Guilt (MAG) Probation | Includes activities related to clients under deferred motion to adjudicate guilt (MAG) probation. Deferred adjudication is usually for first-time offenders and people charged with less serious misdemeanors. Accepting deferred adjudication means that the defendant pleads guilty to the criminal charge and the judge defers a finding of guilt. If the client successfully completes deferred adjudication probation, the court shall dismiss the charge against the client. Violation of any of the terms (i.e., conditions) of the deferred adjudication probation, however, shall result in a motion to adjudicate guilt (created by the officer). If the court rules that the client violated their deferred adjudication probation, then the client can be sentenced to the maximum penalty for the original criminal offense for which they were charged. |
| [069] | Manage PC Conditional (Civil) Release | Includes activities related to managing a client under conditional release. Conditional Release, unlike probation, parole, and supervise release, is a civil, not criminal, form of supervision. Section 701 of the Federal Courts Administration Act of 1992 authorizes probation and pretrial services officers to supervise clients conditionally released under the provisions of 18 U.S.C. § 4243 (Hospitalization of a Person Not Found Guilty By Reason of Insanity), 18 U.S.C. §4246 (Hospitalization of a Person Found Guilty and Due for Release but Suffering from a Mental Disease or Defect), and 18 U.S.C. §4248 Civil commitment of a sexually dangerous person. |
| [070] | Manage PC Juvenile Supervision | Includes activities related to managing a client who is a juvenile. |
| [071] | Manage PC Special Probation | Includes activities related to managing a client who is on special probation (also referred to as “prejudgment probation” or “3607" cases), which is available to certain persons convicted of personal possession of controlled substances. |
| [072] | Manage Post-Conviction VCCA & SORNA Requirement | Includes activities related to Violent Crime Control Act (VCCA) and Sex Offender Registration and Notification Act (SORNA). Currently use LENS (which is a separate system). |
| Manage Post-Conviction Supervision Activities | Activities related to the supervision of a federal offender/client under post-conviction supervision. The purpose of post-conviction supervision is to assure compliance with conditions of release and to provide the offender/client with services as needed. | |
| [073] | Manage Post-Conviction Risk Assessment (PCRA) | Includes activities related to performing a risk assessment of a client in the form of a Post-Conviction Risk Assessment (PCRA). The PCRA is an actuarial risk and needs assessment tool developed by the Administrative Office of the United States Courts and endorsed by the Judicial Conference Committee on Criminal Law. The PCRA assesses factors demonstrated by scientific research to be important predictors of recidivism or barriers to recidivism reduction. Note that this is currently performed in a separate application. |
| [074] | PC Examination of Past Criminal Behavior | Includes activities related to an investigation into the past criminal behavior of a client (i.e., offender pattern analysis). This investigation could be performed during prerelease or post-conviction supervision. |
| [075] | Initial PC Supervision Case Plan (ICSP) | Includes activities related to the creation of the initial post-conviction supervision plan. The purpose of supervision planning is to create an evolving, individualized, evidence, and outcome-based plan of action to monitor the client's compliance with the conditions of release and intervene as necessary to address any identified risks. The desired outcome in all cases is the successful completion of the term of supervision during which the client commits no new crimes, appears in court for all scheduled hearings, and complies with all other conditions of release. The supervision plan utilizes evidence-based practices/strategies of monitoring, restrictions, and interventions. |
| [076] | Review & Update PC Supervision Case Plan | Includes activities related to the update of the post-conviction supervision plan (since the plan is a living document and potentially constantly changing). |
| [077] | Manage Alternatives to Incarceration (ATI) Clients | Alternatives to incarceration (ATI) is a program that helps nonviolent federal defendants. Participants are subject to intensive supervision, which consists of a structured treatment regimen, supportive services, frequent drug testing, and monthly court appearances. They also must complete their GED, attend an educational program, sustain employment, and maintain sobriety for at least 12 consecutive months. This is similar to pretrial diversion supervision. This is included in here to account for districts that may manage and supervise these cases as “probation” type cases. |
| Managing Issue Driven Types of PC Supervision | Includes PC supervision activities that are related to specific issues and circumstances. | |
| [078] | Manage PC Substance Abuse Clients | Includes activities related to supervising clients with a history of substance abuse, clients with conditions mandating drug testing or treatment, and any client by virtue of a positive urinalysis or self-admission. |
| [079] | Manage PC Mental Health Clients | This includes managing clients with mental health issues. The type of disorder and the functionality of the person determine the type and degree of treatment needed. Includes supervising clients with mental health problems that require treatment and medication. |
| [080] | Manage PC Location Monitoring (LMON) Clients | This includes managing clients that are on location monitoring. The Court or Parole Commission may impose a special condition requiring a person under supervision to be monitored in the community through the use of location monitoring technology. |
| [081] | Manage PC Sex Offender Program and Clients | This includes managing clients convicted of a sex offense (e.g., rape, pornography, etc.). |
| [082] | Manage PC Extremist & Violent / High Risk Program and Clients | This includes managing clients that are a violent extremist, which is a person with extremely violent pasts-usually this is associated with gangs, hate groups, terrorist, and groups like sovereign citizens. Also includes managing clients convicted of a "violent crime", which covers a broad range of offenses, including murder, rape, robbery, and assault (but also includes use of aggression to obtain power and control another and the physical act of exerting the power and control). Includes managing clients with domestic or gang violence history. |
| [083] | Manage PC Computer Monitoring/Search Program and Clients | This includes managing clients who are on a computer monitoring and search program for cybercrime related history or offense. |
| [084] | Manage PC High Profile Clients / Public Interest | This includes managing clients who are celebrities and public figures. These cases may need to be kept confidential. |
| [085] | Manage PC Search and Seizure Program and Clients | This includes managing program with clients who are associated with a search and seizure program. |
| [086] | Manage Transition Off Supervision | Includes activities related to a client transitioning off of supervision. |
| Manage Post-Conviction Noncompliance | Includes activities related to post-conviction noncompliance. A client is to conform to the conditions of a term of supervision as imposed by the court. When the officer becomes aware of noncompliance, they must investigate it and manage it. These activities are directly related to Risk Assessment & Supervision Plan. | |
| [087] | PC Noncompliance / Violation Investigation / Report | Includes activities related to investigating and reporting on a violation by a client (i.e., obtaining relevant documentation and interviewing appropriate persons and entities to verify the information received and explore the context). |
| [088] | PC Noncompliance Form 12A – Report on Offender Under Supervision | Includes activities related to reporting on a noncompliance / violation by a client that does not require court action in the form of a Form 12A Report on Offender Under Supervision. |
| [089] | PC Noncompliance Form 12B – Request to Modify the Conditions or Term of Supervision with Consent of the Client | Includes activities related to reporting on a noncompliance / violation by a client that involves a request for modification of conditions or term of supervision in the form of a Form 12B Request to Modify the Conditions or Term of Supervision with Consent of the Client. |
| [090] | PC Noncompliance Form 12C – Petition for Warrant or Summons for Offender Under Supervision | Includes activities related to reporting on a noncompliance / violation by a client that involves a request for revocation and a petition for a warrant or summons in the form of a Form 12CPetition for Warrant or Summons for Offender Under Supervision. |
| [091] | PC Local Parole Revocation Hearing Investigation | Includes all activities related to a written investigation report prepared for the Parole Commission reporting the results of a local parole revocation hearing. |
| [092] | Download Post-Conviction Forms | Download numerous forms for use related to post-conviction (in the form of Adobe PDF, Microsoft Word files). Need to prepopulate a form with data related to the current client. |
| [093] | Review Post-Conviction Analytics | Producing, analyzing, and reviewing analytics for post-conviction. |
| System Capability | ||
| [094] | Manage Search | The solution shall provide an industry standard relevance search engine with the ability to search structured and unstructured data and documents in the system at a global or more limited scope.The solution should allow queries based ondata, documents, and other media for an unlimited array of key words. (Query Data - Client, Case, Documents, and Other Media, submit “Fuzzy” Queries, Limit Scope of Search (single district records), View “Hits” ranked by relevance. The ability to lookup data by keyword, context, free text, and parametric |
| [095] | Manage Forms | The Solution shall provide the capability to manage, electronically sign and pre-fill customizable forms to support investigation and supervision activities. |
| [096] | Manage Reports (Investigation Outputs) | The Solution shall provide the capability to customize and produce reports which can be formal communications created by the user that are delivered to the court or other personnel and may be preceded by a formal investigation. Pretrial Reports like Bail Reports, Presentence Reports, Postconviction Reports, and ad-hoc reports utilizing MS Word. The capability should allow for versioning and editing, review and approval of content and documents. Report management should sypport the use of dynamic (ad-hoc) reports, pre-conceived and prewritten reports, and OLAP for multidimensional views and hierarchies. |
| [097] | Manage Scheduling/Calendaring/Alert | The Solution shall provide full calendaring and scheduling capabilities to manage officer and staff activities such as court dates, duty rosters, court coverage, and activity and official reporting due dates. The system shall also provide the capability to engage with clients and treatment providers to manage scheduled activities such as court dates, treatment service appointments, drug testing and other ad-hoc appointments. Manage Client Calendaring/Scheduling (Court dates, color-code testing, office appointments, clinical services appointments, ad-hoc appointments),Manage Employee Calendaring/Scheduling (Court Coverage, Duty Roster, Court Coverage, Report Due Dates), Manage Vendor Calendaring/Scheduling, Shared Calendaring |
| [098] | Workload Management | The Solution shall provide the capability to monitor, manage, and edit workload assignment and weighting. |
| [099] | Analytics/Metrics Management | The Solution shall provide critical operational and statistical data analytics, metrics, and dashboards at various levels to inform decisions at the officer, district and national level. The capabilities should include modeling, predictive, simulation, mathmatical, and structural analytics and statistics. |
| [100] | Workflow Management | The Solution shall provide automated no-code workflow management to establish and modify national and/or district processes to include automated chronological entries and/or officer notifications. |
| [101] | 3rd Party Portal Management | The Solution shall have self-service portals where district staff, vendors, clients and law enforcement agencies can interact with the district and manage relevant activities. |
| [102] | Office Review Management | The Solution shall provide the capability to track organization, entity and attribute data changes over time for analysis and reporting. |
| [103] | Communication Management | The Solution shall provide the capability to support email, real-time chat, instant messaging, audio conferencing, video conferencing, event and news management, and community mangement of online groups. This capability should allow users to communicate and collaborate through the Solution with others users, clients, and 3rd parties. |
| [104] | Visualization Management | The Solution shall provide the capability to allow the use of graphing, charting, imagery, multimedia, and support mapping and geospatial/GIS. |
| [105] | Financial Obligation Management | The Solution shall support the monitoring and tracking of financial obligations ordered: fines, assessments, and restitution. |
| [106] | Personnel Management | The Solution should assist in the monitoring, tracking, and expiration of users certifications which allow them access to risk assessment tools. |
| [107] | Search/Seizure Management | The Solution shall provide the capability for users to request searches and report results of searches and seizures. |
| [108] | Incident Reporting | The Solution shall provide the capability for users to report and record incidents related to clients or incidents that occurred while in the performance of their employment. |
| [109] | Inventory Management | The Solution shall provide the capability to manage inventory of case property seized or surrendered by clients, officer safety equipment, and any future inventory needs. |
| [110] | Assessment Management | The Solution shall provide the capability to capture initial assessments and the continuous re-assessments of the client based on events and/or changes specific to that client. Each assessment shall have a unique workflow and alert the officer of changes resulting from events and/or changes with the client. |
| [111] | 3rd Party Feedback and Surveys Management | The Solution shall provide the capability to collect, analyze and handle comments and feedback from our 3rd parties (clients, law enforcement, vendors). |
| [112] | Subscription Management | The Solution shall provide the capability to allow staff to join a forum, listserv, or mailing list. |
| [113] | Online Help and Tutorial Management | The Solution shall provide the capabilities to provide an electronic interface to educate and assist users. |
| [114] | Assistance Request Management | The Solution shall provide the capability to support the solicitation of support from a user. |
| [115] | Process Tracking Management | The Solution shall provide the capability to allow the monitoring of activities within the business cycle. |
| [116] | Business Rule Management | The Solution shall provide the capability to manage the processes, regulations, and laws that support our organization. |
| [117] | Knowledge Management | The Solution shall provide the capabilities for data information retrival, information mapping, information sharing, categorization, knowledge engineering, knowledge capture, and knowledge discovery. |
| [118] | Business Intelligence Management | The Solution shall provide the capability to support risk management, balanced scorecard, decision support and planning, and data mining. |
| [119] | Data Management | The Solution shall provide the capability to support the interchange of information between multiple systems or agencies (NCIC, NIEM, Criminal Code Manual), data mart, meta data management, data cleansing, extraction and transformation, loading and archiving, and data standards. |
| [120] | Records Management | The Solution shall providethe ability to link/associate records, classify documents, archive documents, and allow for digital rights management |
| [121] | Content Management | The Solution shall provide the capability author content, review and approve content, tagging and aggregation, content publishing and delivery, and syndication management. |
| [122] | Knowledge Discovery Management | The Solution shall provide the capability to data mine, modeling and simulation. |
| [123] | Development and Integration | The Solution shall integrate with legacy applications, utilize enterprise application integration, data integration, instrumentation and testing, and possible software development. |
| [124] | Security Management | The Solution shall provide theses capabilities: identification and authentication, access control, cryptography, digital signature management, intrusion prevention, intrusion detection, incident response, audit trail and capture analysis, certification and accreditation, FISM Management and reporting, and Virus protection. |
| [125] | Governance/Legal/Policy Management | The Solution shall provide a centralized repository where our users can develop, create and maintain policies and procedures. This repository should serve as the hub to keep all their policies and procedures easily accessible, with an audit trail, automated workflows, version control, and publish to required users. |
| [126] | Systems Management | The Solution shall provide the capability to manage licenses, remote systems control, system resource monitoring, software distribution, and issue tracking. |
Refrence Sheet
| Yes | Yes | Code |
| No | No | S |
| NA | W | |
| M | ||
| F | ||
| C | ||
| O | ||
| N |
BPA 003
Sheet4
File details come from the government source that posted it.