Updated Instructions to Offerors W911SG26QA021.pdf

Instructions to Offeror

1. Point of Contact (PoCs):

a. Jakeb James, Contract Specialist

Office: (915) 568-4332 Email: Jakeb.i.james.civ@army.mil

b. MAJ Katherine Schnepper, Contracting Officer Email: katherine.a.schnepper.mil@army.mil

2. Site Visit: the Government will provide an opportunity to schedule a one-day site visit.

a. The Contractor will meet the government representatives at the parking lot of

BLDG 111 Pershing Rd on Fort Bliss, TX. Site visit is scheduled to be conducted at 9:00AM on 3 March 2026. The purpose of the site visit is to provide the contractor insight into the job requirements. Be prepared to furnish identification if requested.

b. Questions will NOT be answered during the site visit. Please submit written questions in accordance with Section 3 (below) of these instructions.

i. NOTE: any remarks and explanations given by Government representatives during the site visit, whether orally or in writing, shall not change or qualify any of the terms or conditions of this Solicitation. The solicitation can only be changed by a formal, and written amendment issued by the Contracting Officer (KO).

3. Request for Information (RFI): All offeror inquiries or questions shall be submitted in writing electronically to Jakeb.i.james.civ@army.mil and Cc katherine.a.schnepper.mil@army.mil no later than 6 March 2026 at 12:00 PM. An amendment will be issued with all questions and answers.

4. Proposal Due Date:

Proposals are due no later than (NLT) 2:00PM 17 March 2026 Proposals shall be emailed to jakeb.i.james.civ@army.mil and Cc katherine.a.schnepper.mil@army.mil Proposals SHALL include the following to be considered:

a. Cover Sheet on Company letterhead with your Unique Entity Identifier (UEI), CAGE code, Tax ID, and primary point of contact information;

b. Signed and Completed Standard Form (SF) 1449 along with any amendments;

c. Detailed breakdown of proposal. Please note no lump-sum and/or lots shall be provided. Proposal shall include a clear breakdown of all materials, equipment, labor;

d. Subcontractor list (or a statement that Subcontracting will not be applied)

e. Project Schedule

Please note that all correspondence via e-mail shall contain a subject line that reads:

W911SG26QA021 BDE Signage, Bldgs 20500 and 20626 [TOPIC OF THE EMAIL].

If sending attachments via e-mail, ensure only .pdf, .doc, or .xls documents are sent.

Ensure to list the number of attachments listed. It is the Contractor’s responsibility to verify all emails along with all attachments are received by the Contract Specialist listed above.

The Offeror shall submit a proposal that provides a complete line-item breakout of tasks, quantities, and unit prices that reflects the complete work effort required by the contract.

The cost of project management, superintendence, quality control, and fees shall be provided separately from the pricing provided for the various task areas. The priced proposal shall be supported by a draft progress schedule that demonstrates the offeror's understanding of the work requirements, phasing of work, and estimated time frames for ordering and installing equipment.

Amendments to Solicitation:

a. If the solicitation is amended, all terms and conditions NOT modified remain unchanged.

b. Offerors shall acknowledge receipt of any amendment to this solicitation by

1. Signing and returning the amendment, OR

2. Identifying the amendment number and date in the space provided for this purpose on the form for submitting a quote.

3. The Government MUST receive the acknowledgement by the date and time specified for receipt of quotes indicated in Block 13 of the SF 1449.

False Statements in Quotes:

Offerors must provide full, accurate, and complete information as required by this solicitation and its attachments. The penalty for making false statements in quotes is prescribed in 18 U.S.C. 1001.

Subcontractor List:

Offerors shall submit a list of proposed subcontractors as an attachment to their proposal.

If offeror does not intend on utilizing subcontractors (self-perform), offeror shall state so in their proposal. Failure to provide this listing or statement will render the proposal nonresponsive and might eliminate the offer from further consideration for award.