Updated Administration Document.docx

Department of Administration, Division of Purchasing On behalf of Idaho State Liquor Division Event 186 Janitorial Services

Purpose The Idaho State Liquor Division (ISLD), through the Division of Purchasing (DOP), is requesting quotes for Janitorial Services for the ISLD office and warehouse space located in Boise, Idaho. This service contract is for five (5) days a week, Monday-Friday. All services will be performed from 2:30pm to 8:00pm. Office vacuuming can only occur in office areas after 5:00pm.

The ISLD office area is 6,800 SF on the first floor and 4,850 SF on the second floor. Furthermore, there are two (2) emergency stairwells that total 600 SF. The total office space is 12,250 SF which includes: four (4) restrooms, three (3) conference rooms, sixteen (16) private offices, twenty (20) cubicles, one (1) lobby, one (1) main entry, two (2) mail rooms, two (2) kitchens, one (1) break room, one (1) elevator, and multiple hallways.

The warehouse space is 58,000 SF which includes: three (3) restrooms, one (1) break room, one (1) private office, and a utility room.

The contact lead for this RFQ is:

Joseph Nelson, Division of Purchasing Phone: 208-332-1602 Fax : 208-327-7320 Joseph.nelson@adm.idaho.gov

Timelines See IPRO Header Document

Scope of Work Please see Exhibit A-Scope of Work in the Attachments in IPRO

4. Delivery Contractor must provide Janitorial Services to ISLD on or before January 1, 2024, or as coordinated with the ISLD contact. ISLD contact for delivery is:

Ray Homen, Deputy Director Phone: 208.947.9406 Email: Ray.homen@liquor.idaho.gov

4.1 Pre-Bid Conference

All interested parties are strongly encouraged to attend the optional pre-bid site inspection detailed on the Administration Document, at their expense. Parties interested in attending this inspection should notify the ITB Lead by submitting Attachment 7 Site Pre-Bid Site Inspection Registration no later than Wednesday November 8, 2023 @10a(Mt). A maximum of three (3) persons for each party interested will be allowed to attend.

Failure to attend the optional pre-bid site inspections will not relieve the Bidder of meeting the requirements of this ITB.

The pre-bid site inspections will be held at: 1349 E. Beechcraft CT. Boise, ID 83716

5. Award Basis Award will be made to the responsive, responsible Contractor with the lowest Total Cost, as determined to be in the best interest of the State.

The initial term of the resulting contract will be one (1) year, with four (4) optional renewals of one (1) year each, upon mutual agreement of the parties. Included are 11 holidays per year.

6. Response Your Quote must be submitted electronically via IPRO powered by Luma. Your Quote must include responses to all mandatory Prerequisites and Questions and be received prior to the deadline established in IPRO.

Electronic Submission:

IPRO – Enter your pricing in IPRO https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA and respond to all mandatory Questions.

It is mandatory to submit your Quotation electronically via IPRO, all vendors participating in a solicitation issued through IPRO must establish an account in the IPRO system. It is free to establish an account and only takes a few minutes of your time.

7. Definitions The following definitions shall apply to the terms used in the RFQ.

“ANNUALLY” means one calendar year beginning with the effective date of the Agreement.

“AS NEEDED” means intermittent cleaning as determined necessary by the Contractor or as scheduled by the business.

“BI-MONTHLY” means every two months.

“CLEAN” means to make free from dirt or impurities and to disinfect with a disinfectant cleaner approved pursuant to the Agreement. A clean surface is a surface that is disinfected and free from dirt and impurities.

“DAILY” means between the hours of 2:30pm and 8:00pm, Monday thru Friday.

“DAMP MOP” means to clean floors with water that is free from impurities and dirt.

“DISINFECT” means to use a disinfectant cleaner approved pursuant to the Agreement to destroy or prevent the growth of disease-carrying microorganisms.

“DUST” means to clean all loose dust from a surface with a damp cloth or wand.

“EDGE CLEAN” Using edge or crevice tool to vacuum where carpet meets the walls or cubicle edges.

“MONTHLY” means a calendar month beginning at 12:00 a.m. on the first day of the month and ending at 12:00a.m. on the first day of the succeeding month.

“MOP” means to clean floors with a disinfectant cleaner approved pursuant to the Agreement and to rinse with clean water.

“SEMI-WEEKLY” means two (2) times per week on a scheduled basis.

“SWEEP” means to clean or clear away dirt and debris with a broom, brush, or dry mop device and to remove dirt and debris to a trash receptacle.

“WASH” means to scrub or otherwise clean with a cleaning product approved pursuant to the Agreement.

“WEEK” means a consecutive seven (7) calendar day period beginning at 12:00 a.m. Sunday morning and concluding at 12:00 a.m. the following Sunday morning.

“WEEKLY” means every week.

8. Subcontractors No subcontracting will be allowed without written approval from ISLD.

9. Site Personnel & Personnel Changes The Contractor must provide the ISLD representative, or designee, with the names and telephone numbers of all employees who will be utilized in the performance of the Contract, including the Resident Designee and any other employees. This information must be updated if personnel changes occur during the term of the Contract, and it must be provided in writing via email to ISLD as quickly as possible within a maximum of twenty-four (24) hours.

Uniforms that clearly identify the worker must be worn by employees while on duty at the ISLD Central Office and Distribution Center Facility. Employees must sign in/out each day in the lobby at the Kiosk. Employees shall display the identification badge that is printed after successful sign in which identifies the employee’s name and photo. Employee’s attire must be clean and presentable during their entire shift. Please NO perfume.

Guests or immediate family of the Contractor or employees will not be allowed to accompany or assist with cleaning or maintaining the ISLD facility unless they are also employees. Pets will not be allowed to accompany Contractor or employees while performing duties in the ISLD facility without prior written approval from ISLD.

No site personnel changes will be allowed without prior written notification by the Contractor. All site personnel must be documented and have their photo on file in advance to completing work on ISLD property.

The Contractor and employees are prohibited from having firearms in their possession while on duty at an ISLD facility.

10. Background Check All offers of employment by the Contractor are contingent upon clear results of a thorough background check. Background checks will be conducted on all final candidates and on all employees, who are promoted, as deemed necessary.

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