RFQ Event #100 Administration Document.docx

Information Technology services

(ITS)

RFQ Event #100 Data Center Tracking Software Subscription

Purpose

ITS is requesting quotes for PowerIQ Datacenter Infrastructure Management (DCIM) and dcTrack by Sunbird or equivalent, as further detailed below in section 4 Specifications. ITS will use this software to manage the ITS datacenter environment as well as remote and agency-specific equipment, and to monitor physical infrastructure and the environmental variables that impact the equipment such as humidity and temperature.

The contact for this RFQ is:

Mark Ward, Buyer 203.332.1609 Mark.Ward@adm.idaho.gov

Background

This software is a DCIM Solution. This solution is to manage multiple data centers’ hardware environments and with future planning (as stated in Requirement 13) of expansion of data centers. Off-the-shelf, On-premises solution, or Software as a Service (SaaS) purchase.

Timelines

Please see IPRO Powered by Luma Header for timelines.

The Vendor must provide implementation and migration services if offering a product other than PowerIQ Datacenter Infrastructure Management (DCIM) and dcTrack by Sunbird. Software, and training, to be included in the fully burdened Total Cost, within sixty (60) days ARO upon receipt of Contract Purchase Order (CPO).

Specifications/Requirements

Vendor must provide Software PowerIQ DCIM and dcTrack by Sunbird or equivalent per section 4 Specifications.

4.1 Software must:

4.1.1 Track model number and Serial Number of each device

4.1.2 Provide rack elevation (Diagramming)

4.1.3 Provide Visualizations (images, models, maps, and graphs) of the data center objects, elements, and conditions

4.1.4 Have the ability to collaborate among teams by providing a single source of truth that all team members can view and access

4.1.5 Track variables in the data center: Power, humidity, temperature, etc.

4.1.6 Product will be used to: plan installations and verify equipment status for support renewals

4.1.7 Integration with IT asset management (ITAM) tool is desired.

5 Contractor must meet at a minimum all requirements provided below:

5.1.1 Ability to model chassis and blades in a data center for visualization purposes;

5.1.2 Large model catalog or library, virtual inventory numbering in excess of 5,000 equipment templates;

representations;

5.1.4 Provides rack and row elevations automatically: diagrams of what is contained in the well as how many rows of racks;

reports are done as well as what reports are done;

planning);

equipment, or removing equipment/transferring to another location/rack) that may occur in the data center;

5.1.16 Ability to manage capacity (space, port, power, and cooling available) in the datacenter;

5.1.17 Pre-configure or easy to configure automation rules (If the automation is preconfigured or low-code then users can focus on higher value work);

that is new and unique which requires custom fields to define and store the data.);

5.1.25 Offer support services M-F 8 am-5 pm except for state and federal holidays, via chat, email, or phone;

5.1.26 Lightweight Directory Access Protocol (LDAP), Azure Active Directory (AD), or Active Directory (AD) support for identity management with Role-Based Access Control (RBAC) capabilities.

Contractor must deliver Data Center Tracking Software Subscription within one (1) business day ARO, or as coordinated with the Agency point of contact (POC):

Award Basis and Term of Contract

Award will be made to the responsive responsible vendor with the lowest fully burden Total Cost, as provided on Exhibit B, Price Sheet. Total Cost must include FOB Destination delivery, software, and training.

The term of the resulting contract shall be one (1) year, with four (4) optional renewals of one (1) year each, upon mutual agreement of the parties.

Response

Enter your Total Cost on Exhibit B, Price Sheet. Submit your quote via so that it is received at DOP prior to the deadline established above.

Quotes must be accompanied by a signed State of Idaho Signature Page.

Quotes must include all Required Submittal Items (See below).

Submitting via IPRO Powered by Luma, enter your Total Cost on Exhibit B and UPLOAD all Required Submittal Items.

Exhibit A – Price Sheet State of Idaho Signature Page Terms and Conditions

Exhibit A – Price Sheet State of Idaho Signature Page

Billing

Annual billings must go to ITS and must include license count details (include license description and SKU term dates, count, price per each, extended price).

Agency information for billings:

Mailing Address:

ITS Financial Services P.O. Box 83720 Boise, ID 83720-0042 Email: ITSFinancialServices@its.idaho.gov

Price Adjustment Clause

Prices must be firm for six (6) months from the effective date of the Contract. A price adjustment may be considered two (2) times per year thereafter. If a price adjustment is requested, the Contractor must notify DOP and IMD in writing as further detailed below. The Contractor must provide a letter identifying the line item(s) of the Contract, the amount of the increase for each item, and a detailed reason for the increase. The Contractor must provide supporting documentation such as letters from suppliers, price index, etc. Increases will be limited to the actual increases to the Contractor that are applicable industry wide. Price increases will not be effective until an Amendment to the Contract is agreed to by all parties and executed by the DOP. If there is an industry wide price decrease, the Contractor must notify ITS immediately and make the price decrease effective on the same day it becomes effective for the Contractor.