Universal_EV_RFP_Microtel_Champaign_IL_1.pdf

Universal EV LLC | NEVI Program RFP | 1615 Rion Dr, Champaign, IL 61822

Confidential — For Bidding Purposes Only | Page 1 of 17

REQUEST FOR PROPOSALS

EV Charging Station — Turnkey Supply, Installation, Operations, Maintenance & Service Level Agreement

NEVI Program — Illinois Department of Transportation (IDOT)

Microtel Inn by Wyndham Champaign

1615 Rion Dr, Champaign, IL 61822

Issued by: Universal EV LLC

5600 Tennyson Parkway, Suite 140, Plano, TX 75024

Contact: proposal@universalgreengroup.com | (214) 989-4173

RFP Issue Date September 15, 2026

Proposal Submission Deadline October 6, 2026

This procurement is subject to 2 CFR Part 200 Federal Procurement Requirements.

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SECTION 1 — INTRODUCTION AND BACKGROUND

Universal EV LLC ("Owner") is issuing this Request for Proposals (RFP) for the turnkey supply, installation, operation, maintenance, and service-level support of a publicly accessible Direct Current Fast Charging (DCFC) station at the Site described herein.

This Project is funded through the National Electric Vehicle Infrastructure (NEVI) Formula Program under the Infrastructure Investment and Jobs Act (IIJA), administered in Illinois by the Illinois Department of Transportation (IDOT).

This procurement, and any contract awarded as a result of it, is subject to 2 CFR Part 200 Federal Procurement Requirements, the Build America, Buy America Act (BABA), the Davis-Bacon Act, and all other applicable federal requirements described in Section 8 of this RFP.

Universal EV LLC is committed to full and open competition. All qualified contractors are encouraged to submit proposals.

OWNER-FURNISHED ITEMS NOTICE

Owner provides network/OCPP services only, unless Tesla Supercharger equipment is specified in the engineering drawings, in which case Tesla provides network/OCPP services. Tesla V4 Supercharger equipment is specified for this Project; accordingly, Tesla will provide network/OCPP services for this Site.

ALL other equipment, materials, labor, permits, and services are contractor-furnished.

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SECTION 2 — PROJECT OVERVIEW

2.1 Site Information

Item Detail

Site Name Microtel Inn by Wyndham Champaign

Site Address 1615 Rion Dr, Champaign, IL 61822

County Champaign County, Illinois

Proximity to Interstate Located at I-57, Exit 238 (I-74 interchange approx. 1.1 miles away)

Site Host Universal EV LLC

Permitting Jurisdiction Champaign County Regional Planning Commission (CCRPC) and the applicable local Authority Having Jurisdiction (AHJ)

Utility Company Ameren Illinois

Engineer of Record Nordic Asia Solutions

2.2 Full Scope of Work

The scope of work described below is pulled directly from the approved, stamped engineering drawings for this Site (Nordic Asia Solutions, Project ID UNE-24-68/23). All bidders are responsible for reviewing the complete drawing set before submitting a proposal.

Civil Work

• Convert (4) standard parking stalls to (3) standard EV parking stalls and (1) accessible EV parking stall

• Demolition of existing asphalt pavement, striping, and landscaping as needed to accommodate EV infrastructure (per Demolition Plan, Sheet C0.1)

• Construct 54 sq. ft. of parallel curb ramp sidewalk with curb, plus additional concrete sidewalk and 6" concrete curb per Civil Details (Sheets C2.0)

• Construct (4) concrete EV charger foundations

• Construct (1) concrete CT Cabinet foundation

• Construct (1) concrete Main Switchboard foundation

• Construct (1) concrete Power Cabinet foundation

• Construct (1) concrete Transformer foundation

• Install (4) EV charging stall signage/bollard assemblies, ADA accessibility signage, and pavement striping per Sheets EV2.0 and EV5.0

• Grading, drainage, and ADA path/ramp construction per Sheets C1.0 and C1.1; overall parking count reduced from 87 existing spaces to 83 spaces post-construction

Electrical Infrastructure

• Install (1) utility transformer — 750kVA pad-mounted, 12kV primary / 277-480V secondary — coordinated with and furnished/installed per Ameren Illinois specifications (Ameren "Three Phase Transformer Vault Spec," 01/01/2022, and Ameren Transformer Site Requirements)

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• Install (1) CT/PT metering cabinet — 277/480V, 1200A rated, per Ameren Electric Service Manual (ASM) Section 1001, Figure 1001-6 (11/01/2022)

• Install (1) Main Switchboard — 277/480V, 1200A rated

• Install (1) Tesla V4 Supercharger Power Cabinet — 625kVA, DC bus output 180-1000VDC, AC input 480V

• All conduit, conductor, grounding, and trenching work per the Electrical Details, Three-Line Diagram, and Trenching/Grounding sheets (Sheets EV3.0, EV4.0, EV7.0)

• Install (1) emergency disconnect / stop switch (Schneider Electric Harmony 9001K, 10A rated) per manufacturer specifications

EVSE Equipment

• Install (4) Tesla V4 Superchargers, 1 port per dispenser, rated output 500kW (limited output 150kW per port), all 4 ports capable of simultaneous charging (600kW total station capacity)

• Connector type: CS-615-A2 (NACS + CCS1 via Tesla Magic Dock)

• Chargers comply with UL 2202, IEC/EN 61851-23, CAN/CSA C22.2 No. 107.1, and OCPP 2.0.1

• Certifications and equipment data sheets per Sheets EV6.0 and EV7.0 of the engineering drawings

Signage, Striping, and Site Finishing

• EV parking stall signage (standard and ADA-accessible "Use Last"), emergency shut-off signage, no-parking-except-while-charging signage, and system labeling per Sheet EV5.0

• Pavement striping, truncated domes, and bollard/impact recovery post installation per Sheets EV2.0 and C2.0

NO SUBSTITUTIONS — CHARGING EQUIPMENT

The EVSE charging equipment (dispensers and rectification units) specified in the engineering drawings must be supplied and installed exactly as specified. No substitutions, alternatives, or equivalents are permitted for charging equipment under any circumstances. Alternatives to charging equipment are only permissible if explicitly authorized via a published addendum.

LIMITED SUBSTITUTIONS — SWITCHGEAR AND ELECTRICAL COMPONENTS ONLY

Substitutions to switchgear and related electrical components (main switchboard, CT cabinet, disconnect, emergency stop button) may be considered only if: (a) the proposed alternative meets all applicable NEVI technical requirements per 23 CFR Part 680, and (b) the contractor submits a written substitution request to Universal EV LLC at proposal@universalgreengroup.com no later than 5 business days before the proposal deadline. Approved substitutions will be issued via written addendum to all bidders. Unapproved substitutions will result in disqualification.

All civil materials, conduit, wire, and other specified components must be installed exactly per the engineering drawings. No deviation is permitted without written approval from the Engineer of Record.

TRANSFORMER PAD NOTICE

Transformer pad shall be designed, furnished, and installed per Ameren Illinois specification (Three Phase Transformer Vault Spec, 01/01/2022, and Ameren Transformer Site Requirements). Utility

Confidential — For Bidding Purposes Only | Page 5 of 17 specification governs — engineering drawing transformer pad detail is superseded by utility requirements for this element.

2.3 Owner-Furnished Items

• Network services and OCPP connectivity — provided by Tesla, since Tesla V4 Supercharger equipment is specified in the engineering drawings for this Site.

• Everything else — all equipment, materials, labor, permits, and services — is contractor-furnished.

This RFP is based on engineering drawings prepared by Nordic Asia Solutions (Project ID UNE-24- 68/23, dated August 21, 2026) and the Illinois NEVI Program requirements. All bidders are responsible for reviewing the complete drawing set before submitting a proposal.

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SECTION 3 — WARRANTY, O&M, AND SERVICE LEVEL

AGREEMENT

3.1 5-Year Equipment and Installation Warranty

• All EVSE equipment: minimum 5-year warranty

• All electrical infrastructure and civil work: minimum 5-year warranty

• 24/7 warranty service, with critical fault response within 4 hours

3.2 5-Year O&M Plan

• Quarterly scheduled preventive maintenance, minimum

• 24/7 remote monitoring

• Software and firmware updates included

• Monthly O&M reporting to Owner

• Contractor's O&M reporting must align with Owner's Period of Performance reporting obligations to IDOT (5-year / 60-month Operating Period beginning on the Initial Operation Date per IDOT's Notice of Acceptance)

3.3 5-Year Service Level Agreement (SLA)

SLA Metric Minimum Requirement

Station uptime per port per month 97% (NEVI minimum)

Critical fault — remote response Within 30 minutes

On-site technician dispatch Within 24 hours

Fault resolution Within 72 hours

Preventive maintenance Quarterly minimum

Help desk / driver support 24/7/365 — English and Spanish

Software/firmware updates Included

Monthly uptime reporting Required

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SECTION 4 — APPLICABLE CODES AND STANDARDS

• 2024 Illinois Building Code

• 2018 Illinois Accessibility Code

• Current National Electrical Code (NEC) — 2023 NEC as adopted

• 2024 International Building Code

• 2024 International Existing Building Code

• 2024 International Fire Code

• OSHA Construction Standards (29 CFR Part 1926)

• Build America, Buy America Act (BABA)

• ADA Standards for Accessible Design, and U.S. Access Board Design Recommendations for Accessible Electric Vehicle Charging Stations (July 2022)

• IESNA RP-20 (Parking Lot Lighting)

• UL 2202 / CSA C22.2 No. 107.1 (DC Charging Equipment)

• UL 2231-1 and UL 2231-2 (Personnel Protection Systems)

• OCPP 2.0.1

• All applicable local jurisdiction requirements, including Champaign County Regional Planning Commission (CCRPC) and the applicable local Authority Having Jurisdiction (AHJ)

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SECTION 5 — CONTRACTOR QUALIFICATIONS

• Valid Illinois electrical contractor license

• Valid Illinois general contractor license

• All applicable local licenses

• EVITP Installer Certification — minimum one lead electrician or superintendent — provide certificate number and expiration

• Minimum 2 years installing DC Fast Charging (DCFC) stations

• Minimum 3 completed DCFC projects with references

• Ability to provide the 5-year O&M and SLA described in Section 3

• Commercial General Liability: $2,000,000 per occurrence / $4,000,000 aggregate

• Workers Compensation: per applicable Illinois state law

• Automobile Liability: $1,000,000 combined single limit

• Universal EV LLC named as additional insured

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SECTION 6 — PROPOSAL REQUIREMENTS

Each proposal must include the following:

• Company information (legal name, address, UEI/SAM.gov, EIN)

• Copies of all licenses and certifications

• EVITP certification documentation

• Insurance certificates

• Minimum 3 DCFC project references

• Technical approach and construction methodology

• Subcontractor list with qualifications

• BABA compliance plan

• Detailed project schedule

• Itemized line-item cost proposal

• 5-Year Warranty description

• 5-Year O&M Plan

• 5-Year SLA with specific commitments

• 24/7 driver support capability description (English and Spanish)

• Acknowledgment of all addenda received

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SECTION 7 — EVALUATION CRITERIA

Criterion Weight

Price / Total Cost (installation + 5-yr O&M/SLA) 30%

Relevant DCFC Experience & References 20%

Technical Approach & Methodology 15%

5-Year O&M Plan Quality 15%

5-Year SLA Commitments 10%

Qualifications & Certifications 5%

Project Schedule 5%

Total 100%

Universal EV LLC reserves the right to reject any or all proposals, cancel this solicitation, request additional information, and award to the proposer deemed most advantageous. Lowest price is not guaranteed to be selected.

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SECTION 8 — FEDERAL COMPLIANCE REQUIREMENTS

8.1 NEVI Program Technical Standards (23 CFR Part 680)

• 150kW minimum per port

• CCS1 and NACS connectors required

• Open access — no membership required

• Credit/debit card (contactless RFID) and QR code payment

• OCPP 2.0.1 network protocol

• 97% uptime per port per month

• FHWA data portal (EV-ChART) reporting — station location, charging sessions, uptime, outages, maintenance costs, station operator identity/program, distributed energy resource information, and capital/installation costs, per 23 CFR 680.112

• Charging station data (location, connector type, power level, real-time status, and real-time price) must be made available free of charge to third-party software developers via an Application Programming Interface (API), per 23 CFR 680.116(c)

8.2 Build America, Buy America Act (BABA)

• All iron, steel, manufactured products, and construction materials must be US-produced

• BABA compliance certification required with proposal

• Waiver requests must be submitted in writing 5 business days before the proposal deadline

• Contractor and each subcontractor must additionally comply with FHWA Buy America Requirements under 23 U.S.C. 313 and 23 CFR 635.410

8.3 Davis-Bacon Act

All laborers and mechanics employed on this project must be paid not less than prevailing wages. If awarded, the contractor must confirm the applicable Davis-Bacon wage determination number with Universal EV LLC prior to contract execution. The current wage determination for Champaign County, Illinois will be incorporated into the executed contract. Contractor must submit weekly certified payroll records (DOL Form WH-347) throughout construction.

8.4 Equal Employment Opportunity

• Executive Order 11246 compliance, including the Standard Federal Equal Employment Opportunity Construction Contract Specifications

• Notice of Requirement for Affirmative Action to Ensure Equal Employment Opportunity (Executive Order 11246)

• No discrimination in employment

• FHWA-1273 Required Contract Provisions for Federal-Aid Construction Contracts apply and flow down to all subcontractors

8.5 Title VI — Civil Rights Act of 1964

• No discrimination based on race, color, or national origin

8.6 Section 504 / ADA

• ADA accessibility compliance, including the U.S. Access Board's Design Recommendations for Accessible Electric Vehicle Charging Stations (July 2022)

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• Minimum one ADA-accessible charging stall per site

8.7 Procurement Integrity — 2 CFR Part 200

• Records retention minimum 3 years post-final payment

• Audit access for Owner, IDOT, FHWA, and Inspector General

8.8 Debarment and Suspension

• Contractor must not appear on SAM.gov excluded parties list

• Must verify all subcontractors

8.9 Byrd Anti-Lobbying Amendment

• Contracts over $100,000 require signed certification

8.10 Drug-Free Workplace

• Drug-free workplace policy required

8.11 Subcontracting Requirements

• All federal requirements flow to subcontractors at every tier

• Subcontractor list must be submitted to Owner for approval before execution

8.12 Illinois NEVI Program-Specific Requirements

The following requirements flow down from Universal EV LLC's NEVI Program grant agreement with the Illinois Department of Transportation (IDOT) and apply to the contractor and all subcontractors to the extent they perform work affecting compliance with that agreement:

• Contractor must cooperate with Owner's development and maintenance of a written Cybersecurity Plan for the EVSE, subject to IDOT review and approval.

• Contractor must support Owner's Emergency Incident Reporting obligations to IDOT, including notice within 24 hours of: any charging plug inoperable for more than 24 hours, all publicly available DCFC plugs at the Site inoperable for more than 15 minutes, critical equipment failures, EV damage incidents, safety-related incidents, or dispatch of emergency responder personnel at or near the charging station.

• Contractor must support Owner's compliance with the 97% average annual uptime requirement per charging port (23 CFR 680.116(b)); repeated non-compliance may result in reduced payments to Owner or termination of Owner's grant agreement by IDOT.

• Contractor is responsible for all costs related to relocating, temporarily or permanently, any non-electric utilities (water, gas, sewage, oil/petroleum) required to accommodate construction, operation, or maintenance of the Project.

• Contractor must support Owner's compliance with NEPA environmental review and mitigation measures applicable to the Site.

• Contractor must support Owner's Period of Performance obligations — a 5-year (60-month) Operating Period for O&M services beginning on the Site's Initial Operation Date.

If a state-specific requirement is identified that is not reflected above, Universal EV LLC will issue a written addendum to all bidders.

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FEDERAL COMPLIANCE CERTIFICATION REQUIRED

By submitting a proposal, the contractor certifies that it has read, understands, and agrees to comply with all federal requirements in Section 8. Required certifications (BABA compliance, Byrd Anti- Lobbying, Debarment/Suspension) must be submitted with the proposal as separate signed attachments.

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SECTION 9 — SUBMISSION INSTRUCTIONS

9.1 Deadline

Proposals are due no later than October 6, 2026.

9.2 Submission Method

Submit proposals by email to proposal@universalgreengroup.com. Subject line format: "RFP Response — Microtel Inn Champaign, IL NEVI Site — [Company Name]."

9.3 Questions

All questions must be submitted in writing to proposal@universalgreengroup.com no later than September 29, 2026.

9.4 Pre-Bid Site Visit

Available upon request — contact proposal@universalgreengroup.com to schedule.

9.5 Proposal Validity

Proposals must remain valid for a minimum of 90 days from the proposal submission deadline.

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SECTION 10 — CONTRACT TERMS

• Fixed-price lump sum inclusive of all equipment, installation, 5-year warranty, O&M, and SLA

• All 2 CFR Part 200 federal clauses included

• Progress payments based on verified completion, 10% retainage until final acceptance

• Executed contract submitted to IDOT within 30 days of execution

• Liquidated damages: [INSERT AMOUNT]/day

Deliverables at Close-Out

• As-built redline drawings (civil and electrical)

• Equipment warranties and manufacturer registrations

• O&M manuals

• Commissioning test results

• All permits and inspection certificates

• Executed 5-Year O&M and SLA agreements

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SECTION 11 — KEY DATES TABLE

Milestone Date

RFP Issue Date September 15, 2026

Questions Deadline September 29, 2026

Proposal Submission Deadline October 6, 2026

Anticipated Construction Start March 1, 2027

Substantial Completion April 30, 2027

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SECTION 12 — NOTICES

• Full and open competition notice referencing 2 CFR Part 200.320

• Universal EV LLC reserves the right to reject any or all proposals

• No cost incurred by Universal EV LLC for proposal preparation

• Anti-collusion notice: by submitting a proposal, the proposer certifies that the proposal was arrived at independently, without collusion with any other proposer

Complaints regarding this solicitation may be directed to evsupport@universalgreengroup.com.