Universal_EV_RFP_Grand_Vista_Hotel_Helenwood_TN (1).pdf

Universal EV LLC | DCFC Design-Build RFP | 11597 Scott Hwy, Helenwood, TN 37755

Confidential — For Bidding Purposes Only | Page 1 of 18

REQUEST FOR PROPOSALS

EV Charging Station — Design-Build, Turnkey Supply, Installation, Operations, Maintenance & Service Level Agreement

DC Fast Charging (DCFC) Project State and/or utility incentive program requirements may apply (see Section 8)

Grand Vista Hotel 11597 Scott Hwy, Helenwood, TN 37755

Issued by: Universal EV LLC 5600 Tennyson Parkway, Suite 140, Plano, TX 75024

Contact: proposal@universalgreengroup.com | (214) 989-4173

RFP Issue Date October 27, 2026

Questions Deadline November 10, 2026

Proposal Submission Deadline November 17, 2026

NOTICE

The Contractor — not the Owner — is responsible for the complete engineering design packet for this Project.

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SECTION 1 — INTRODUCTION AND BACKGROUND

Universal EV LLC ("Owner") is issuing this Request for Proposals (RFP) to select a qualified General Contractor ("Contractor") to deliver a turnkey, design-build DC fast charging (DCFC) station at the Site described herein. The Contractor will provide charger placement and site layout, the complete engineering design packet, utility design coordination, permitting, procurement and installation of all equipment and materials, commissioning, and the 5-year warranty, operations and maintenance (O&M), and service level agreement (SLA) that follow energization.

Design responsibility. On prior Universal EV projects, the Owner furnished stamped engineering drawings. On this Project, the Contractor is responsible for the complete engineering design packet, sealed by a professional engineer licensed in the State of Tennessee. Reference drawings are provided in Section 2.3 for information only and are not construction documents.

Universal EV LLC is committed to a fair and open competitive process. All qualified contractors are encouraged to submit proposals.

OWNER-FURNISHED ITEMS NOTICE

Owner provides network/OCPP services only, unless Tesla Supercharger equipment is proposed by the Contractor and approved by the Owner, in which case Tesla provides network/OCPP services.

ALL other design, engineering, equipment, materials, labor, permits, utility fees, and services are contractor-furnished.

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SECTION 2 — PROJECT OVERVIEW

2.1 Site Information

Site Name Grand Vista Hotel

Site Address 11597 Scott Hwy, Helenwood, TN 37755

County Scott County, Tennessee

Site Host Universal EV LLC

Permitting Jurisdiction The applicable local Authority Having Jurisdiction (AHJ)

Utility Company Plateau Electric Cooperative

Existing Service (per reference drawings)

Existing 500 kVA pole-mounted transformer on pole P1; new utility pole P2 shown approximately 97 ft from P1

Project Delivery Method Design-Build — Contractor provides the engineering design packet

Reference Design Nordic Asia Solutions, Job ID UNE-26-65, Rev 02 (08/25/2026) — Basis of Design, Not for Construction

2.2 Full Scope of Work (Design-Build)

The Contractor shall provide all design, engineering, labor, equipment, materials, permits, fees, and services required to deliver a complete, operational, code-compliant DCFC station, including without limitation:

A. Engineering Design Packet

• Site survey (as needed to locate existing improvements, utilities, property boundaries, and the service route) and geotechnical investigation (as needed to design foundations and paving), performed by the Contractor.

• Complete construction document set sealed by a professional engineer licensed in Tennessee, including: site and charger layout, accessible stall and route design, grading and drainage as needed, foundation and structural details, electrical one-line and three-line diagrams, load calculations, short-circuit and voltage-drop calculations, conduit and conductor schedules, grounding design, signage and striping plan, lighting evaluation, and equipment data sheets.

• Incorporation of Plateau Electric Cooperative service requirements and AHJ plan-review comments.

• Submittals per the milestones in Section 2.6; Owner written approval of the final design is required before construction begins.

• Final as-built redline drawings (civil and electrical) at close-out.

B. Utility Design Coordination

• Contractor is the single point of contact with Plateau Electric Cooperative for the service application, load information, capacity verification, metering (CT cabinet) requirements, service route, easements, pole and transformer work, make-ready, and energization scheduling.

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• Transformer capacity: the reference design shows an existing 500 kVA pole-mounted transformer and a combined charger input of approximately 384 kVA. Contractor must confirm with Plateau Electric Cooperative that adequate capacity exists, including any other load served by that transformer. Any transformer, pole, conductor, or service upgrade required is included in the lump-sum price.

• All utility application fees, charges, contributions, and make-ready costs are included in the lump-sum price and must be shown as a separate line item in the itemized cost proposal (see Section 6).

C. Permitting and Approvals

• All permits, plan review, inspections, and approvals required by the applicable local AHJ and any other authority having jurisdiction; Owner will sign as applicant where required.

• Underground utility locates (Tennessee 811) and protection of existing utilities and site improvements.

D. Civil Work

• Per the Contractor's final design; the reference design includes concrete charger slab foundations, steel pipe bollards on concrete footings, equipment pads, trenching and backfill, asphalt cutting and patching, EV stall striping, and an accessible route and accessible EV stall with access aisle.

• Site restoration to pre-construction condition or better.

E. Electrical Infrastructure

• Service equipment and metering per Plateau Electric Cooperative requirements (CT/metering cabinet, main service disconnect), charger disconnects and overcurrent protection, feeders, conduit, wireway, grounding, and all charger power connections.

• Required labeling, emergency disconnect or shutoff provisions as required by code or the final design, and any site lighting required by the design or AHJ.

F. EVSE Equipment

• Furnish, install, configure, and commission all charging equipment meeting the performance minimums in Section 2.4, including connection to Owner's network/OCPP services.

G. Signage, Striping, and Site Finishing

• EV parking and "no parking except for electric vehicle charging" signage, accessible EV charging ("Use Last") signage, electrical hazard and caution labeling, pricing and payment signage as required, pavement striping, and bollards.

H. Commissioning, Testing, and Close-Out

• Functional testing of every port, network connectivity verification, utility energization, Owner acceptance walk-through, and delivery of all close-out documents listed in Section 10.

I. Warranty, O&M, and SLA

• 5-year warranty, O&M plan, and SLA per Section 3, beginning at Owner's written acceptance of commissioning.

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2.3 Reference Design (Basis of Design Only)

REFERENCE DESIGN — NOT FOR CONSTRUCTION

The reference drawings listed below were prepared by Nordic Asia Solutions (Job ID UNE-26-65, Rev 02, dated 08/25/2026) to communicate Owner's intent. They are not stamped construction documents and are not a substitute for the Contractor's engineering design.

The Contractor is solely responsible for verifying site conditions and for the accuracy, completeness, and code compliance of its own design packet. The Contractor may propose improvements to the reference design, provided the performance minimums in Section 2.4 are met. Owner review or approval of any submittal does not relieve the Contractor of design responsibility.

Reference Design Summary

EVSE (2) ABB Terra 184 dual-port CCS DC fast chargers, 180 kW each

Electrical input (reference)

Approximately 230 A / 192 kVA per charger at 480 V (about 384 kVA combined)

Stalls (3) standard EV stalls (8 ft) and (1) accessible EV stall (11 ft) with 5 ft access aisle; 18 ft stall depth

Service Existing 500 kVA pole-mounted transformer (pole P1); new utility pole P2; 277/480 V, 3-phase

Metering and disconnects New 600 A CT cabinet; 600 A fused main service disconnect (NEMA 3R); (2) 400 A fused disconnects, one per charger

Feeders (reference)

(3) #500 kcmil aluminum with #2 AWG copper ground in 4" PVC, charger disconnects to main service disconnect; Contractor to verify in its own design

Foundations Charger slab 3'-2" x 2'-6" per charger; 5.5" dia. ductile iron steel pipe bollards on concrete footings; 24" clearance on all sides of each charger

Grounding (2) 5/8" x 8' copper ground rods minimum; #2 AWG bare copper

Signage EV parking only; no parking except for EV charging; accessible EV charging "Use Last"; electrical hazard; electric shock caution label

Reference sheets: T-01 Cover Sheet; G-01 General Notes; EV-01 Site Map & Property Layout; EV-02 Site Plan; C-01 Elevation View & Foundation Details (A) — Disconnect; C-02 Elevation View & Foundation Details (B) — EV Charger; EV-03 Electrical Three-Line Diagram; EV-04 System Labeling Details; EV-05 EV Charger Data Sheet; EV-06 and EV-07 AC Disconnect Data Sheets.

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2.4 Equipment Requirements — Performance Minimums

The reference model is not a mandatory brand. Contractor proposes equipment that meets or exceeds the minimums below; Owner approves the equipment at design review.

Item Minimum Requirement

Dispensers Minimum (2) dual-port DC fast charging dispensers; each dispenser rated at least 180 kW (power sharing between its two ports is permitted)

Simultaneous charging All 4 ports must be able to charge vehicles at the same time; minimum 360 kW total station capacity (2 x 180 kW)

Reference model ABB Terra 184 dual-port (180 kW). ABB Terra 184 or an approved equal is acceptable. Tesla equipment is not required but may be proposed

Connectors CCS1 on every port at minimum. NACS-capable equipment may be proposed, provided CCS1 is also supplied

Listings and standards UL 2202 / CSA C22.2 No. 107.1 listed; UL 2231-1 and 2231-2 personnel protection; outdoor rated, NEMA 3R minimum

Network protocol OCPP 2.0.1; compatible with Owner's network/OCPP services

Payment and access Open access — no membership or app required; contactless credit/debit (EMV/NFC) and RFID; QR code payment; pricing displayed prior to session start

Electrical service 277/480 V, 3-phase

EV stalls Minimum (4) EV stalls: (3) standard and (1) accessible with access aisle, per ADA and applicable Tennessee accessibility requirements; final layout per Contractor's design and Owner approval

Serviceability Manufacturer parts and support available in the U.S.; remote monitoring and diagnostics

A proposal that offers equipment other than the reference model must include the manufacturer data sheet and a written comparison showing equal or better power, listings, warranty, and serviceability.

Owner decides on equipment acceptability in its sole discretion at or before design review.

2.5 Owner-Furnished Items

• Network services and OCPP connectivity — provided by Universal EV LLC, unless Tesla

Supercharger equipment is proposed and approved, in which case Tesla provides network/OCPP services. The Contractor configures and commissions the chargers to connect to the network at no additional cost.

• Everything else — all design, equipment, materials, labor, permits, utility fees, and services — is contractor-furnished.

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2.6 Design Submittal Milestones

Milestone Requirement Timing

Design kickoff, site survey, and site verification

Site survey and geotechnical investigation as needed; confirm existing conditions, utility service point, loads, and equipment selection

Within 10 business days of Notice to Proceed

Utility application Submit application and load information to Plateau Electric Cooperative; provide copy to Owner

Within 10 business days of Notice to Proceed

60% design submittal Layout, single-line, equipment data sheets, utility correspondence

Per Contractor schedule;

Owner review within 5 business days

Final stamped design packet

PE-sealed set for permit; Owner written approval required

Owner review within 5 business days; no construction before approval

Permit submission Submit to AHJ; provide permit status to Owner weekly

Upon Owner approval of final design

2.7 Site Verification and Bidder Diligence

• Each proposer is responsible for examining the Site and verifying existing conditions before submitting a proposal, including surface and subsurface conditions, access, available space, utility locations and service points, and local permitting and utility requirements. A pre-bid site visit is available on request (Section 9.4).

• Each proposal is deemed to be based on the proposer's own verification. The Owner makes no representation that the reference drawings fully describe site conditions.

• The lump-sum price includes all costs of existing and concealed conditions, including rock, unsuitable soil, groundwater, buried or abandoned utilities and structures, and changes in utility requirements identified during design. No additional compensation or schedule relief will be granted for such conditions, except where the Owner changes the scope of work.

• The Contractor performs, at its own cost and within the lump sum, the site survey, geotechnical investigation as needed, Tennessee 811 locates, and private utility locating needed to complete the design.

• Questions about site conditions must be submitted in writing by the questions deadline in Section 11.

This RFP is based on reference engineering drawings prepared by Nordic Asia Solutions (Job ID UNE- 26-65, Rev 02, dated August 25, 2026), provided for information only. All bidders are responsible for reviewing the complete reference drawing set and verifying all site conditions before submitting a proposal.

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SECTION 3 — WARRANTY, O&M, AND SERVICE LEVEL

AGREEMENT

The 5-year warranty, O&M, and SLA terms begin on the date of Owner's written acceptance of commissioning.

3.1 5-Year Equipment, Design, and Installation Warranty

• All EVSE equipment: minimum 5-year warranty

• All electrical infrastructure and civil work: minimum 5-year warranty

• Design warranty: Contractor warrants that its engineering design is free of errors and omissions and complies with applicable codes

• 24/7 warranty service, with critical fault response within 4 hours

3.2 5-Year O&M Plan

• Quarterly scheduled preventive maintenance, minimum

• 24/7 remote monitoring

• Software and firmware updates included

• Monthly O&M reporting to Owner, including uptime by port, faults, and maintenance performed

3.3 5-Year Service Level Agreement (SLA)

SLA Metric Minimum Requirement

Station uptime per port per month 97%

Critical fault — remote response Within 30 minutes

On-site technician dispatch Within 24 hours

Fault resolution Within 72 hours

Preventive maintenance Quarterly minimum

Help desk / driver support 24/7/365 — English and Spanish

Software/firmware updates Included

Monthly uptime reporting Required

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SECTION 4 — APPLICABLE CODES AND STANDARDS

The Contractor's design and construction must comply with the following, in the edition in force at the time of permit application. Where the State of Tennessee and the local AHJ have adopted different editions, the more stringent requirement applies. The reference drawings cite the 2021 International Building, Fire, and Existing Building Codes and the 2017 National Electrical Code; the Contractor must confirm the editions currently adopted.

• Building, fire, and existing building codes adopted by the State of Tennessee and the applicable local AHJ, including all amendments

• National Electrical Code (NFPA 70) as adopted in Tennessee and by the AHJ, including Article 625 (Electric Vehicle Power Transfer System)

• Plateau Electric Cooperative service and metering requirements

• OSHA Construction Standards (29 CFR Part 1926)

• ADA Standards for Accessible Design and applicable Tennessee accessibility requirements;

U.S. Access Board Design Recommendations for Accessible Electric Vehicle Charging Stations (July 2022) as recommended guidance

• IESNA RP-20 (Parking Lot Lighting)

• UL 2202 / CSA C22.2 No. 107.1 (DC Charging Equipment)

• UL 2231-1 and UL 2231-2 (Personnel Protection Systems)

• OCPP 2.0.1

• Tennessee 811 underground utility damage prevention requirements

• All applicable local jurisdiction requirements

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SECTION 5 — CONTRACTOR QUALIFICATIONS

• Valid Tennessee contractor license(s) in good standing, including the electrical classification required for the work, and all applicable local licenses

• Professional engineer licensed in Tennessee (employed or subcontracted) who will seal the design packet — provide name, firm, and license number

• EVITP Installer Certification — minimum one lead electrician or superintendent — provide certificate number and expiration

• Minimum 2 years installing DC Fast Charging (DCFC) stations

• Minimum 3 completed DCFC projects with references

• Demonstrated experience coordinating DCFC service design and energization with an electric utility or cooperative

• Ability to provide the 5-year O&M and SLA described in Section 3

Insurance

• Commercial General Liability: $2,000,000 per occurrence / $4,000,000 aggregate

• Workers Compensation: per applicable Tennessee state law

• Automobile Liability: $1,000,000 combined single limit

• Professional Liability (design services): $1,000,000 per claim / $2,000,000 aggregate

• Universal EV LLC named as additional insured

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SECTION 6 — PROPOSAL REQUIREMENTS

Each proposal must include the following:

• Company information (legal name, address, UEI/SAM.gov, EIN)

• Copies of all licenses and certifications, including the Tennessee contractor license(s)

• Design team information: engineer of record, firm, Tennessee PE license number, and relevant

DCFC design experience

• EVITP certification documentation

• Insurance certificates (including professional liability)

• Minimum 3 DCFC project references

• Design approach and engineering deliverables plan, including how the reference design will be developed into a stamped packet

• Utility coordination plan for Plateau Electric Cooperative, including anticipated lead times for transformer, pole, and metering equipment

• Proposed charging equipment: manufacturer, model, quantity, connector types, listings, and data sheets

• Permitting plan

• Technical approach and construction methodology

• Signed site-verification statement confirming that the proposer has examined or otherwise verified the Site and has priced the work on that basis (Section 2.7)

• Subcontractor list with qualifications

• Detailed project schedule covering design, utility, permitting, procurement, construction, and commissioning, showing how the March 1, 2027 construction start and April 30, 2027 substantial completion will be met

• Itemized line-item cost proposal, including a separate line item for all utility costs (application, fees, make-ready, and any upgrades)

• 5-Year Warranty description

• 5-Year O&M Plan

• 5-Year SLA with specific commitments

• 24/7 driver support capability description (English and Spanish)

• Signed Debarment/Suspension certification and Incentive Program Compliance acknowledgment (Section 8)

• Acknowledgment of all addenda received

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SECTION 7 — EVALUATION CRITERIA

Criterion Weight

Price / Total Cost (installation + 5-yr O&M/SLA) 30%

Design Capability & Utility Coordination Approach 15%

Relevant DCFC Experience & References 15%

Technical Approach & Construction Methodology 10%

5-Year O&M Plan Quality 10%

5-Year SLA Commitments 10%

Qualifications & Certifications 5%

Project Schedule 5%

Total 100%

Universal EV LLC reserves the right to reject any or all proposals, cancel this solicitation, request additional information, and award to the proposer deemed most advantageous. Lowest price is not guaranteed to be selected.

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SECTION 8 — COMPLIANCE REQUIREMENTS

8.1 Charging Station Technical and Operating Requirements

• Open access — no membership or subscription required

• Credit/debit card (contactless) and RFID, plus QR code payment

• OCPP 2.0.1 network protocol

• 97% uptime per port per month

• Real-time port status and pricing made available through the network

• Pricing clearly displayed at the charger before a session starts

8.2 Incentive Program Compliance

The Owner may apply for state and/or utility incentive funding for this Site. The Contractor must support that effort as follows:

• Provide documentation required by an incentive program, including itemized invoices, proof of payment, as-built drawings, photographs, equipment model and serial numbers, commissioning results, permit and inspection records, the energization date, and uptime and usage data for the period the program requires.

• Comply with incentive-program requirements (for example, eligible-equipment lists, reporting, signage, data sharing, or labor requirements) that are issued by written addendum before the proposal deadline. Requirements identified after award that materially change the scope will be handled by change order.

• Owner will notify the Contractor in writing if any incentive-program pre-approval must be obtained before equipment procurement or construction. The Contractor shall not take actions that jeopardize incentive eligibility.

• Maintain all project records for the longer of 3 years after final payment or the period required by the applicable incentive program, and provide audit access to the Owner and to incentive-program administrators and auditors on request.

8.3 Equal Employment Opportunity and Non-Discrimination

• Compliance with all applicable federal and state equal employment opportunity and anti-discrimination laws

• No discrimination in employment or in the provision of charging services on the basis of race, color, national origin, sex, age, disability, or income

8.4 Accessibility

• ADA accessibility compliance, including the U.S. Access Board's Design Recommendations for

Accessible Electric Vehicle Charging Stations (July 2022) as recommended guidance

• Minimum one ADA-accessible charging stall at the Site

8.5 Debarment and Suspension

• Contractor must not appear on the SAM.gov excluded parties list

• Contractor must verify all subcontractors

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8.6 Drug-Free Workplace

• Drug-free workplace policy required

8.7 Subcontracting Requirements

• All requirements of this Section 8 flow to subcontractors at every tier

• Subcontractor list must be submitted to Owner for approval before execution

8.8 Safety and Site Conditions

• Contractor is solely responsible for jobsite safety and for compliance with OSHA Construction

Standards (29 CFR Part 1926)

• The Site is an operating hotel property. Contractor must maintain guest access, fire lane access, and as much parking as practical, and must coordinate work hours and staging with the Site host.

• Contractor must call Tennessee 811 before excavation and protect all existing utilities and site improvements

COMPLIANCE CERTIFICATION REQUIRED

By submitting a proposal, the contractor certifies that it has read, understands, and agrees to comply with all requirements in Section 8. The Debarment/Suspension certification and the Incentive Program Compliance acknowledgment must be submitted with the proposal as separate signed attachments.

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SECTION 9 — SUBMISSION INSTRUCTIONS

9.1 Deadline

Proposals are due no later than November 17, 2026.

9.2 Submission Method

Submit proposals by email to proposal@universalgreengroup.com. Subject line format: "RFP Response — Grand Vista Hotel Helenwood, TN DCFC — [Company Name]."

9.3 Questions

All questions must be submitted in writing to proposal@universalgreengroup.com no later than November 10, 2026. Answers will be issued to all bidders by written addendum.

9.4 Pre-Bid Site Visit

Available upon request — contact proposal@universalgreengroup.com to schedule.

9.5 Proposal Validity

Proposals must remain valid for a minimum of 90 days from the proposal submission deadline.

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SECTION 10 — CONTRACT TERMS

• Fixed-price lump sum inclusive of all design, engineering, utility fees and make-ready, permits, equipment, installation, commissioning, 5-year warranty, O&M, and SLA

• Itemized breakdown required, including a separate line for utility costs (included within the lump sum)

• Contractor retains responsibility for the design; Owner review or approval does not relieve Contractor of that responsibility

• Applicable incentive-program requirements (Section 8.2) will be incorporated into the contract

• Progress payments based on verified completion, 10% retainage until final acceptance

Deliverables at Close-Out

• Final PE-sealed design packet and as-built redline drawings (civil and electrical)

• Equipment warranties and manufacturer registrations

• O&M manuals

• Commissioning test results

• All permits and inspection certificates

• Utility energization and metering documentation

• Executed 5-Year O&M and SLA agreements

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SECTION 11 — KEY DATES TABLE

Milestone Date

RFP Issue Date October 27, 2026

Questions Deadline November 10, 2026

Proposal Submission Deadline November 17, 2026

Anticipated Award December 16, 2026

Anticipated Construction Start March 1, 2027

Substantial Completion April 30, 2027

Design, utility coordination, and permitting occur after award and before construction. Proposers must show how utility and equipment lead times will be managed to meet the construction start and substantial completion dates.

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SECTION 12 — NOTICES

• Universal EV LLC is committed to a fair and open competitive process in which all qualified contractors may participate

• Universal EV LLC reserves the right to reject any or all proposals

• No cost incurred by Universal EV LLC for proposal preparation

• Anti-collusion notice: by submitting a proposal, the proposer certifies that the proposal was arrived at independently, without collusion with any other proposer

• Addenda will be issued in writing to all bidders; proposers must acknowledge all addenda in their proposal

Complaints regarding this solicitation may be directed to evsupport@universalgreengroup.com.