Universal EV LLC | NEVI Program RFP | 1312 Carolyn Dr, Minonk, IL 61760

Confidential - For Bidding Purposes Only

REQUEST FOR PROPOSALS

EV Charging Station – Turnkey Supply, Installation, Operations, Maintenance & Service Level Agreement

NEVI Program – Illinois Department of Transportation

Site: Modern Stay 39 Lakeview By OYO Minonk

1312 Carolyn Dr, Minonk, IL 61760

Issued By: Universal EV LLC

305 W Spring Creek Pkwy, Suite 100 B, Plano, TX 75023

Contact: proposal@universalgreengroup.com | (214) 989-4173

RFP Issue Date: 06/08/2026

Proposal Submission Deadline: 06/26/2026

This procurement is subject to 2 CFR Part 200 Federal Procurement Requirements

1. INTRODUCTION AND BACKGROUND

Universal EV LLC ("Owner") is issuing this Request for Proposals (RFP) to solicit competitive bids from qualified General Contractors for the complete turnkey supply, installation, commissioning, operations, maintenance, and service of Electric Vehicle Supply Equipment (EVSE) at the Modern Stay 39 Lakeview By OYO Minonk hotel property located at 1312 Carolyn Dr, Minonk, IL 61760.

This project is funded in part through the Illinois National Electric Vehicle Infrastructure (NEVI) Program administered by the Illinois Department of Transportation (IDOT), which receives federal funding under the Infrastructure Investment and Jobs Act (IIJA). This procurement is subject to federal requirements under 2 CFR Part 200, the Build America Buy America Act (BABA), Davis-Bacon prevailing wage requirements, and all applicable Illinois state procurement requirements.

Universal EV LLC is committed to full and open competition. All qualified contractors are encouraged to submit proposals.

OWNER-FURNISHED ITEMS: The Owner will provide network services and OCPP connectivity only. ALL other items — including EVSE hardware, electrical equipment, civil materials, and all associated equipment — are contractor-furnished as part of this contract.

2. PROJECT OVERVIEW

2.1 Project Location & Site Information

Site Name Modern Stay 39 Lakeview By OYO Minonk

Address 1312 Carolyn Dr, Minonk, IL 61760

County Woodford County, Illinois

Permitting Jurisdiction Tri-County Regional Planning Commission, Woodford County

GPS Coordinates Lat: 40°54'48.3"N | Long: 89°03'19.6"W

Proximity to Interstate 0.6 miles / 3 min from I-39 Exit 39

Site Type Existing hotel parking lot (paved asphalt)

General Plan Designation General Commercial

2.2 Full Scope of Work

The selected General Contractor shall be responsible for ALL the following under a single turnkey contract. The contractor is responsible for furnishing all labor, equipment, materials, permits, and services required for a complete, code-compliant, fully operational EVSE installation. Work shall be performed in strict accordance with the stamped and sealed engineering drawings prepared by Nordic Asia Solutions (Project ID: UNE-25-06/15, dated April 21, 2026).

2.2.1 Civil Work

• Demolition of existing asphalt pavement striping (~1,020 SF limits of disturbance)

• Removal of existing landscape area (~750 SF)

• Removal of existing concrete sidewalk (~68 SF)

• Construction of 68 SF parallel curb ramp sidewalk with curb (Woodford County standard)

• Construction of 32 SF full-depth asphalt pavement repair

• Converting 4 standard parking stalls to 3 standard EV stalls and 1 accessible EV stall

• ADA-compliant grading and surface improvements (max 2% cross slope, 5% running slope)

• Erosion and dust control measures throughout construction

• All concrete foundations per footing schedule on Sheet C1.0

2.2.2 Electrical Infrastructure (Contractor-Furnished & Installed)

All electrical equipment listed below references the specific model/make shown in the engineering drawings (Nordic Asia Solutions, Project ID: UNE-25-06/15). Contractors may propose equivalent equipment subject to prior written Owner approval. Substitution requests must be submitted at least 5 business days before the proposal deadline. Approved substitutions will be issued via written addendum to all bidders.

• (1) Utility transformer, 500 kVA – utility-grade per Ameren requirements; coordination with utility provider required

• Concrete transformer foundation (5'-0" x 5'-0" x 2'-6", 4000 PSI concrete)

• (1) Main Distribution Switchboard – Siemens RapidSBx SBXWW12EBB3RP, 277/480V, 1200A rated, or Owner-approved equivalent

• Concrete switchboard foundation (4'-10" x 4'-0" x 2'-6")

• (1) CT Cabinet – PHICT153 3PH Metering CT Cabinet, 277/480V, 801-1500A rated, or Owner-approved equivalent

• Concrete CT Cabinet foundation (4'-0" x 2'-7" x 2'-6")

• (1) Emergency Disconnect Button – Schneider Electric 9001KYK117, 10A rated, mounted on pole, or Owner-approved equivalent

• All conduit, conductors, and wiring per Three-Line Diagram (Sheet EV3.0) – no substitutions without Engineer of Record approval

• Underground conduit trenching and installation per NEC requirements

• Grounding electrode system – (2) 5/8" x 8' copper rods minimum

• All utility service entrance work and metering coordination

SUBSTITUTION NOTICE: Any contractor wishing to propose equipment other than that specified in the engineering drawings must submit a written substitution request to proposal@universalgreengroup.com no later than 5 business days prior to the proposal submission deadline. Requests must demonstrate equivalency in electrical ratings, form factor, certifications, and system compatibility. Owner approval is required before any substitution may be included in a proposal. Unapproved substitutions may result in disqualification.

2.2.3 EVSE Equipment (Contractor-Furnished & Installed)

The contractor shall supply, install, commission, and warrant the following EVSE equipment.

Equipment specified represents the minimum performance standard. Contractor may propose equivalent or superior equipment subject to Owner approval:

Item Specification (Minimum) Notes

DC Rectification Units

2 x Tritium PKM150 RU or equivalent (300kW per unit)

1 rectification unit serves 2 dispensers;

600kW total capacity

DC Fast Charger Dispensers

4 x Tritium PKM150 CS or equivalent (150kW per dispenser)

Dual port (CCS1 + NACS); 1 active port per dispenser at a time; 8 total ports

Connectors CCS1 (150V-920V/350A DC) and

NACS (50V-500V/350A DC)

NEVI-compliant connector types required

Certifications UL 2202 / CSA C22.2 No. 346:22 certified; UL 2231-1 & UL 2231-2

NEMA Type 3R (Rainproof) enclosure minimum

Payment Systems Credit card reader with RFID support; QR code for payment

NEVI compliance requires multiple payment options

Network Connectivity

Cellular 4G/LTE + Ethernet backhaul

OWNER-PROVIDED: Network/OCPP service provided by Universal EV LLC

2.2.4 Signage, Striping & Site Finishing

• Installation of 4 EV sign posts (standard and accessible) per Sheets EV2.0

• Bollard installation per Sheet C2.0 Detail 2 (yellow UV-resistant sleeves)

• Wheel stop installation

• Pavement striping per specifications (white paint, Federal Standard 595B colors)

• Truncated dome installation per City of Minonk standard

• Emergency shut-off signage

• All ADA-required signage and markings

2.3 Owner-Furnished Items

The Owner (Universal EV LLC) shall provide network services and OCPP (Open Charge Point Protocol) connectivity platform only. The contractor is responsible for furnishing ALL other equipment, materials, and services required for a complete operational EVSE system.

3. WARRANTY, OPERATIONS & MAINTENANCE, AND SERVICE

LEVEL AGREEMENT

This is a critical section of the RFP. The contractor's proposal must include comprehensive 5-year commitments for all three areas below. These commitments will be incorporated as binding contractual obligations.

3.1 Equipment and Installation Warranty (5 Years)

The contractor shall provide a minimum 5-year comprehensive warranty covering:

EVSE Equipment Warranty:

• Minimum 5-year warranty on all EVSE dispensers (chargers) and rectification units

• Warranty must cover all hardware components, firmware, and software

• Defective equipment must be repaired or replaced at no cost to Owner within the warranty period

• Replacement parts must be OEM or equivalent quality

• Power module warranty: lifetime warranty on power modules if proposing Tritium PKM150 or equivalent

Electrical Infrastructure Warranty:

• Minimum 1-year warranty on all electrical infrastructure installed by contractor (switchboard, CT cabinet, conduit, wiring, grounding)

• Minimum 1-year warranty on all concrete foundations and civil work

• Minimum 1-year warranty on all signage, striping, and site improvements

Warranty Response Requirements:

• Contractor must describe warranty response process in proposal

• Warranty service must be available 24/7/365

• Critical failures (complete station outage) must be responded to within 4 hours

• All warranty work performed at no additional cost to Owner

3.2 Operations & Maintenance Plan (5 Years)

The contractor shall provide a comprehensive 5-Year Operations and Maintenance (O&M) Plan as part of their proposal. The O&M Plan must address the following:

Preventive Maintenance:

• Minimum quarterly scheduled preventive maintenance visits

• Annual comprehensive inspection and testing of all electrical systems

• Cleaning and inspection of all charging connectors, cables, and dispensers

• Software and firmware updates for all EVSE equipment

• Inspection and testing of emergency disconnect systems

• Inspection and maintenance of all concrete foundations and site elements

• Verification of ADA compliance elements

• Documentation of all preventive maintenance activities

Corrective Maintenance:

• 24/7/365 remote monitoring of all EVSE equipment

• Immediate remote diagnostics upon fault detection

• Dispatch of qualified technician for on-site repairs as required

• All corrective maintenance included in O&M contract at no additional cost to Owner

O&M Reporting:

• Monthly O&M reports to Owner including uptime statistics, maintenance activities, and any issues identified

• Annual performance summary report

• Immediate notification to Owner of any safety-related issues

• All records maintained and available to IDOT upon request

End of O&M Period:

• Contractor to provide transition plan at end of 5-year O&M period

• All equipment must be in good operating condition at end of O&M period

• Final as-built documentation and updated O&M manuals provided at contract close-out

3.3 Service Level Agreement (5 Years)

The contractor shall provide a 5-Year Service Level Agreement (SLA) that guarantees minimum performance standards. The SLA must include the following minimum commitments:

SLA Metric Minimum Requirement Notes

Station Uptime / Availability 97% per port per month NEVI minimum uptime requirement;

measured per individual charging port

Critical Fault Response (remote)

Within 30 minutes Remote diagnostics and initial response from NOC

On-site Technician Dispatch Within 24 hours For faults that cannot be resolved remotely

Fault Resolution Time Within 72 hours For non-critical faults; critical faults (full outage) within 24 hours

Preventive Maintenance Visits Minimum quarterly Scheduled in advance with site host

Help Desk / Customer Support 24/7/365 EV driver support line (English & Spanish); phone + text support required

Software / Firmware Updates Included, as released All OTA and on-site updates at no additional cost

Monthly Uptime Reporting Required Per-port uptime data submitted monthly to Owner and available to IDOT

SLA Remedies:

• Contractor must describe in their proposal the remedies available to Owner if SLA minimums are not met

• Failure to meet NEVI 97% uptime requirement must be addressed within the SLA

• Repeated SLA failures may result in contract termination for cause

4. APPLICABLE CODES AND STANDARDS

• 2024 Illinois Building Code

• 2018 Illinois Accessibility Code

• 2024 International Fire Code & International Building Code

• 2023 National Electrical Code (NEC)

• ACI 318 Current Edition (Concrete)

• OSHA Construction Standards (29 CFR Part 1926)

• Build America Buy America Act (BABA)

• ADA Standards for Accessible Design

• IESNA RP-20 (Parking Lot Lighting)

• UL 2202 / CSA C22.2 No. 346:22 (DC Charging Equipment)

• UL 2231-1 and UL 2231-2 (Personnel Protection Systems)

• OCPP 2.0.1 (Open Charge Point Protocol)

• All applicable Woodford County and City of Minonk requirements

5. CONTRACTOR QUALIFICATIONS

5.1 Licensing

• Valid Illinois Electrical Contractor License

• Valid Illinois General Contractor License

• All applicable local licenses (Woodford County / City of Minonk)

• All licenses current and in good standing through project completion

5.2 EVITP Certification

• Minimum one (1) lead electrician or superintendent with current EVITP Installer Certification

• Certificate must be valid through project completion – provide certificate number and expiration

5.3 Experience

• Minimum 2 years installing DC Fast Charging (DCFC) EV charging stations

• Minimum 3 completed DCFC projects – provide references for each

• Demonstrated experience with 5-year O&M and SLA delivery preferred

• Experience with federally funded projects preferred

5.4 Insurance

• Commercial General Liability: $2,000,000 per occurrence / $4,000,000 aggregate

• Workers Compensation: Per Illinois law

• Automobile Liability: $1,000,000 combined single limit

• Universal EV LLC and IDOT named as additional insureds

6. PROPOSAL REQUIREMENTS

Proposals must include ALL of the following. Incomplete proposals may be disqualified.

• Company information (legal name, address, UEI / SAM.gov registration, EIN, years in business)

• Copies of all licenses and certifications (electrical, GC, EVITP, insurance certificates)

• Relevant project experience – minimum 3 DCFC projects with client references

• Technical approach and construction methodology

• Subcontractor list with scope, qualifications, and licenses for each

• BABA compliance plan confirming all materials are US-produced

• Detailed project schedule with milestones and substantial completion date

• Itemized line-item cost proposal (see Section 2.2 scope breakdown)

• 5-Year Warranty description covering all equipment and installation

• 5-Year O&M Plan covering preventive and corrective maintenance

• 5-Year SLA with specific uptime, response time, and resolution time commitments

• Description of 24/7 help desk / driver support capability

7. EVALUATION CRITERIA

Evaluation Criteria Weight Description

Price / Total Cost Proposal (Installation + 5-yr O&M/SLA)

30% Lowest responsive total price receives full marks;

proportional scoring for others

Relevant DCFC Experience & References

20% Quality and quantity of comparable DCFC projects; strength of client references

Technical Approach & Methodology 15% Construction approach, quality control, BABA compliance, safety plan

5-Year O&M Plan Quality 15% Completeness and robustness of preventive & corrective maintenance approach

5-Year SLA Commitments 10% Uptime guarantees, response times, reporting commitments vs. minimums

Qualifications & Certifications 5% Licenses, EVITP, insurance, key personnel strength

Project Schedule 5% Feasibility, aggressiveness, approach to long-lead items

TOTAL 100%

8. NEVI PROGRAM & FEDERAL COMPLIANCE REQUIREMENTS

This project is funded through the National Electric Vehicle Infrastructure (NEVI) Formula Program under the Infrastructure Investment and Jobs Act (IIJA), Pub. L. 117-58, administered by the Federal Highway Administration (FHWA) and the Illinois Department of Transportation (IDOT). ALL federal requirements flow down to the contractor and any subcontractors at every tier. By submitting a proposal and executing a contract, the contractor agrees to comply with all requirements listed in this section.

8.1 NEVI Program Technical Standards (23 CFR Part 680)

The contractor shall ensure all EVSE installed under this contract meets NEVI minimum technical standards as required by 23 CFR Part 680 and the FHWA NEVI Formula Program Guidance:

Charger Power Requirements:

• Each EVSE port must be capable of providing a minimum of 150 kW DC fast charging

• Total installed capacity: minimum 600 kW across all 4 dispensers

• Each dispenser must support simultaneous charging of at least 1 vehicle at minimum 150 kW

Connector Requirements:

• All EVSE must include at minimum one (1) Combined Charging System (CCS) connector (SAE J1772 Type 1 DC)

• All EVSE must include North American Charging Standard (NACS / SAE J3400) connector

• Connector cables must be capable of reaching vehicle charge port without excessive tension

• Cable length must not exceed 25 feet per NEC 625.17

Payment & Accessibility Requirements:

• EVSE must accept payment without requirement for a membership, account, or app (open access)

• Payment options must include credit/debit card with contactless RFID support

• QR code payment option required

• Pricing must be clearly displayed in cost per kWh

• At minimum one (1) EVSE must be ADA accessible per 2010 ADA Standards

• ADA accessible charger must comply with reach range requirements (operable parts 15" to 48" AFF)

Network & Uptime Requirements:

• All EVSE must be networked and support OCPP 2.0.1 protocol (owner-provided network)

• EVSE must support real-time data reporting to FHWA data system

• Minimum 97% uptime per port per calendar month required (NEVI mandate)

• Uptime calculated as: (Total minutes in month - Outage minutes) / Total minutes in month x 100

• Contractor responsible for maintaining 97% uptime through O&M obligations for 5-year contract period

Data Reporting Requirements:

• EVSE must report required data fields to FHWA EV data portal in real time or near real time

• Required data includes: session start/end times, energy delivered (kWh), port availability status, pricing

• Contractor must ensure EVSE is compatible with Owner's OCPP network for data pass-through

• Contractor must support IDOT data reporting requirements throughout 5-year O&M period

Signage Requirements:

• Wayfinding signage to EVSE from interstate exit must be installed per FHWA and IDOT requirements

• On-site EV charging signage per engineering drawings

• All signage must comply with MUTCD (Manual on Uniform Traffic Control Devices) standards

8.2 Build America Buy America Act (BABA)

Per Section 70914 of the Infrastructure Investment and Jobs Act (Pub. L. 117-58) and FHWA BABA guidance:

• All iron and steel used in the project must be produced in the United States

• All manufactured products used in the project must be manufactured in the United States

• All construction materials used in the project must be produced in the United States

• EVSE equipment (chargers, rectification units, switchboard, CT cabinet) must comply with BABA

• Contractor must submit a BABA compliance certification with their proposal

• Contractor must maintain documentation of BABA compliance for all materials throughout the project

• Waiver requests must be submitted in writing to Owner no later than 5 business days before proposal deadline; Owner will seek FHWA/IDOT approval

• Failure to comply with BABA without an approved waiver may result in contract termination

8.3 Davis-Bacon and Related Acts (DBRA) – Prevailing Wages

Per 40 U.S.C. § 3141 et seq. and 29 CFR Parts 1, 3, and 5:

• All laborers and mechanics employed on this federally-assisted project must be paid not less than prevailing wage rates as determined by the U.S. Secretary of Labor

• Current Davis-Bacon wage determination for Woodford County, Illinois will be incorporated into the executed contract

• Contractor must post wage determinations at the job site in a prominent and accessible place

• Contractor must submit Weekly Certified Payroll Records (CPRs) using DOL Form WH- 347 or equivalent

• CPRs must be submitted to Owner within 7 days of each payroll period

• Owner will submit CPRs to IDOT as required

• Contractor must maintain payroll records for a minimum of 3 years after project completion

• All subcontractors at every tier are subject to the same prevailing wage requirements

• Contractor is responsible for ensuring all subcontractors comply and submit CPRs

8.4 Equal Employment Opportunity (EEO)

Per Executive Order 11246, as amended, and 41 CFR Part 60:

• Contractor must not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin

• Contractor must take affirmative action to ensure equal employment opportunity in all aspects of employment

• Contractors with 50 or more employees and contracts of $50,000 or more must develop and maintain a written Affirmative Action Program (AAP)

• EEO clause must be included in all subcontracts

• Contractor must post EEO notices in the workplace

8.5 Title VI – Civil Rights Act of 1964

Per 42 U.S.C. § 2000d and 49 CFR Part 21:

• No person shall be excluded from participation in, denied benefits of, or subjected to discrimination under this project on the grounds of race, color, or national origin

• Contractor must comply with Title VI and ensure its subcontractors comply

• Contractor must include Title VI nondiscrimination clause in all subcontracts

8.6 Section 504 – Rehabilitation Act & ADA

• Contractor must comply with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794)

• All facilities and EVSE must meet ADA accessibility requirements (2010 ADA Standards for Accessible Design)

• At minimum one (1) ADA-accessible EV charging stall required per engineering drawings

• ADA accessible path of travel to EVSE must be maintained and clear of obstructions

8.7 Procurement Integrity – 2 CFR Part 200

Per 2 CFR § 200.318 – 200.327 (Procurement Standards):

• Contractor acknowledges this contract was awarded through a competitive procurement process in compliance with 2 CFR Part 200

• Contractor must maintain written standards of conduct covering conflicts of interest

• Contractor must disclose any potential conflict of interest in writing to Owner prior to contract execution

• Contractor must maintain all project records for a minimum of 3 years after final payment

• Owner, IDOT, FHWA, and the U.S. Comptroller General shall have access to all project records upon request

• Contractor must flow down record-keeping and audit access requirements to all subcontractors

8.8 Debarment, Suspension & Excluded Parties

Per 2 CFR Part 180 and Executive Orders 12549 and 12689:

• Contractor certifies it is not presently debarred, suspended, proposed for debarment, or declared ineligible

• Contractor certifies it does not appear on the SAM.gov System for Award Management exclusions list

• Contractor must verify all subcontractors and suppliers are not on the excluded parties list

• Contractor must re-verify SAM.gov status of all parties at contract execution and throughout project

• Discovery of exclusion after award may result in immediate contract termination

8.9 Anti-Kickback – Copeland Act

Per 40 U.S.C. § 3145 and 29 CFR Part 3:

• Contractor and all subcontractors are prohibited from inducing any employee to give up any part of their compensation to which they are entitled

• Contractor must submit a weekly statement of compliance (DOL Form WH-348) with each payroll submission

8.10 Byrd Anti-Lobbying Amendment

Per 31 U.S.C. § 1352 and 49 CFR Part 20:

• Contractors receiving awards over $100,000 must certify they have not and will not use federal funds to pay any person for influencing or attempting to influence federal officers or employees in connection with the award

• Certification form must be submitted with proposal

• Any subcontract over $100,000 must include the same certification requirement

8.11 Drug-Free Workplace

Per the Drug-Free Workplace Act of 1988 (41 U.S.C. §§ 8101-8106):

• Contractor must publish a drug-free workplace statement and provide a copy to each employee

• Contractor must establish a drug-free awareness program

• Contractor must notify Owner within 10 days of any employee conviction for drug-related crimes occurring in the workplace

8.12 Whistleblower Protections

Per 41 U.S.C. § 4712:

• Contractor may not discharge, demote, or otherwise discriminate against employees who report waste, fraud, abuse, or violation of law related to this federal contract

• Contractor must inform employees of whistleblower protections in writing

8.13 Clean Air & Clean Water Acts

• Per 42 U.S.C. § 7606 and 33 U.S.C. § 1368: Contractor must comply with all applicable air quality and water quality standards

• Contractor must implement erosion control and stormwater best management practices (BMPs) throughout construction

• Contractor must obtain any required NPDES permits for construction activities

8.14 Historic Preservation – Section 106

Per 54 U.S.C. § 306108 and 36 CFR Part 800:

• IDOT has determined Section 106 consultation requirements; contractor must comply with any conditions resulting from the Section 106 process

• If any archaeological or historic resources are discovered during construction, work must stop immediately and Owner must be notified

8.15 Environmental Justice

Per Executive Order 12898:

• Project activities must not disproportionately adversely affect minority or low-income populations

• Contractor must follow all environmental mitigation measures identified in project environmental review

8.16 Subcontracting Requirements

All requirements in this Section 8 flow down to subcontractors at every tier. Contractor must:

• Include all applicable federal compliance clauses in every subcontract

• Verify subcontractor eligibility (SAM.gov, licenses, certifications) before award

• Submit subcontractor list to Owner for approval prior to execution of any subcontracts

• Ensure subcontractors submit certified payroll records and EEO reports as required

• Remain fully responsible to Owner and IDOT for subcontractor compliance with all federal requirements

FEDERAL COMPLIANCE CERTIFICATION REQUIRED: By submitting a proposal, the contractor certifies that it has read, understands, and agrees to comply with all federal requirements in Section 8. Required certifications (BABA compliance, Byrd Anti-Lobbying, Debarment/Suspension) must be submitted with the proposal as separate signed attachments.

9. SUBMISSION INSTRUCTIONS

9.1 Deadline

Proposals must be received by 12:00 PM Central on 06/26/26. Late proposals will not be considered.

9.2 Submission Method

• Email: proposal@universalgreengroup.com

• Subject line: "RFP Proposal – NEVI EVSE – Minonk IL – [Company Name]"

• Files larger than 25 MB: provide secure download link

9.3 Questions

All questions must be submitted in writing to proposal@universalgreengroup.com by 06/18/2026. Written responses will be distributed to all registered bidders.

9.4 Pre-Bid Site Visit

Pre bid site visit can be coordinated, please reach out to Universal EV on 2149894173, if site visit must be conducted by proposer.

9.5 Proposal Validity

Proposals must remain valid for a minimum of 90 days from the submission deadline.

10. CONTRACT TERMS

• Fixed-price lump sum contract inclusive of all equipment, installation, 5-yr warranty, 5-yr O&M, and 5-yr SLA

• All federal clauses required under 2 CFR Part 200 will be incorporated

• Progress payments based on verified percentage of completion; 10% retainage until final acceptance

• Final payment upon IDOT and Owner acceptance, receipt of as-built drawings, O&M manuals, and all warranty documentation

• Liquidated damages of $5000 per calendar day for delays beyond agreed substantial completion date

Deliverables at Contract Close-Out:

• Complete as-built redline drawings (civil and electrical) – submitted to IDOT

• All equipment warranties and registration documentation

• All BABA Certifications for equipment

• Operating and maintenance manuals for all installed equipment

• Commissioning test results and IDOT-required commissioning documentation

• All permits, inspection certificates, and regulatory approvals

• All Payroll records for Davis Beacon Compliance

• Executed 5-Year O&M and SLA agreements

11. KEY DATES SUMMARY

Milestone Date

RFP Issue Date 06/08/2026

Pre-Bid Site Visit On Demand

Questions / RFI Deadline 06/18/2026

Proposal Submission Deadline 06/26/2026

Proposal Evaluation Period 1 -2 Weeks

Anticipated Contract Award 07/03/2026

Anticipated Construction Start 07/30/2026

Anticipated Substantial Completion 08/30/2026

O&M / SLA Period Start Upon commissioning acceptance

O&M / SLA Period End 5 years from commissioning acceptance

NOTICE: This solicitation is conducted in compliance with 2 CFR Part 200.320. Universal EV LLC is committed to full and open competition. Collusion or anti-competitive behavior will result in disqualification and referral to appropriate authorities.

Universal EV LLC reserves the right to reject any or all proposals, cancel this solicitation, request additional information, conduct negotiations, and award to the proposer deemed most advantageous. This RFP does not commit Universal EV LLC to award a contract.

Universal EV LLC

305 W Spring Creek Pkwy, Suite 100 B, Plano, TX 75023 proposal@universalgreengroup.com | (214) 989-4173