Uniform__General_Requirements_25-JG-060.docx

WAREHOUSE DEPARTMENT – GENERAL REQUIREMENTS

GROUP (1)

1. An actual size logo, like the one depicted below, shall be included on certain designated items (Silk screen on T-shirts). All logos shall be positioned on the upper left chest area of each shirt item. The logo size will be normal proportional/industry standard. Logo combinations consist of two (2) colors white and black. No background color required.

2. An exact copy of the logo colorations can be obtained from the Food & Nutrition Department, Walter Pownall Service Center, however, for bidding purposes, a color rendition is included on the project page of this Invitation to Bid as a separate attachment. All bidders are encouraged to obtain actual color samples from the Food & Nutrition Department Uniform Coordinator before any production of actual product begins. The contractor must submit a sample logo for approval before an order is processed.

3. Garment comfort, workmanship and quality will be a major consideration in the selection process. T-shirts must be the manufacturer’s best quality (NO SECONDS), heavy weight product. Shirts made with coarse fabrics, rough seams or poor quality and workmanship issues as determined by the Food & Nutrition Department will not be accepted. Logos shall be of highest quality in appearance and durability. T-shirts shall be unisex, 3.5 oz., 65/35 poly/cotton, combined ringspun cotton jersey.

4. Bidders must be able to provide ALL sizes (S – XXXXXXL) for both women and men (unisex) T-shirts. The Bidder must provide an Industry Standard Sizing Guide for: small (S), medium (M), large (L), extra-large (XL), 2-extra-large (2XL), 3-extra-large (3XL), 4-extra-large (4XL), 5-extra-large (5XL) and 6-extra-large (6XL) T-shirt. The sizing shall reflect size values/standards for: Front, Back, Sleeve, Width, Waist and Inseam (As applicable). The guide shall also indicate washing instructions and material content (As applicable). Preferred Brands are:

Bella+Canvas or Next Level: Unisex Poly/Cotton Crew T-shirt.

5. One price per size should be bid for all sizes ranging from small (S) to 6 extra-large (6XL). All pricing shall include delivery to one location. S to 2XL sizes represent 60% and 3XL to 6XL represent 40% of all anticipated purchases.

6. The sizes and number of shirts ordered will vary after the initial order is placed. The bidder must be willing to deliver as few as one (1) shirt at the bid price when requested. Mixing of manufacturer’s brands after contract award must be approved in advance of any deliveries.

7. All shirt orders shall be individually packaged in accordance with the employee’s name listed on the spreadsheet that will be emailed to the awarded bidder as orders are needed All orders will be delivered to the Walter Pownall Service Center, Food & Nutrition Department – Warehouse Receiving. Recipient at the final destination will make every attempt to inspect the merchandise upon distribution from the Food & Nutrition Department’s warehouse main office, if possible, and make note of any damages or defects in workmanship or size inconsistencies. Discrepancies shall be reported to the vendor within ten (10) calendar days of receipt for replacement.

FOOD & NUTRITION - GENERAL REQUIREMENTS

8. Basically, the same items will be purchased from year to year, but the fabric colors and logo designs may change. New logo designs will be similar in complexity and detail to the original design provided with this bid and must be furnished at no additional cost. The contractor shall extend contract pricing for all polo shirts to all other Pinellas County schools and departments who may wish to purchase from this contract, for personal use, with the addition of sales tax. If employees wish to make personal purchases, the contract vendor should NOT accept walk-in, verbal, or telephone orders by any employee unless they are paying directly by cash, personal credit card or check. Shirts purchased for district use will be ordered using either a district issued purchase order or with a district issued Visa® purchasing card. The district will only be responsible for purchases made by either of these two (2) methods. ALL DISTRICT PURCHASES WILL BE TAX EXEMPT.

GROUP (2)

1. An actual size logo, like the one depicted below, shall be included on certain designated items (Silk screen on T-shirts, embroidery on polo shirts, work shirts, hats, jackets, and sweatshirts). All logos shall be positioned on the upper left chest area of each shirt item. The logo size will be normal proportional/industry standard. Logo combinations consist of one (1) color (blue or silver) to four (4) colors (blue, white, green & yellow) as follows:

· Navy blue logo on gray uniform items: (T-shirts, hats & sweatshirts)

· Silver logo on navy blue uniform items: (hats & jackets)

· Navy blue, white, bright green & golden rod yellow logo on gray uniform item: (polo shirts, men’s dress/work shirts, women’s work blouses)

2. An exact copy of the logo colorations can be picked up at the Maintenance Department, Walter Pownall Service Center; however, for bidding purposes, a color rendition is included on the project page of this Invitation to Bid as a separate attachment. All bidders are encouraged to obtain actual color samples from the Maintenance Department Uniform Coordinator before any production of actual product begins. The contractor must submit sample logos for approval before an order is processed.

3. Garment comfort, workmanship and quality will be a major consideration in the selection process. Garments must be the manufacturer’s best quality (NO SECONDS), heavy weight product. Garments made with coarse fabrics, rough seams or poor quality buttons/button holes and workmanship issues as determined by the Maintenance Department will not be accepted. Logos shall be of highest quality in appearance and durability.

4. Bidder must be able to provide ALL sizes (XS – XXXXXXXXL), for both men’s and women’s uniform items. The Bidder must provide an Industry Standard Sizing Guide for: extra small (XS), small (S), medium (M), large (L), extra-large (XL), 2-extra-large (2XL), 3-extra-large (3XL), 4-extra-large (4XL), 5-extra-large (5XL), 6-extra-large (6XL), 7-extra-large (7XL) and 8-extra-large (8XL) for a specific brand name manufacturer bid, or for a private label product bid. The sizing shall reflect size values/standards for: Front, Back, Sleeve, Width, Waist and Inseam (As applicable). The guide shall also indicate washing instructions and material content (As applicable).

5. One price per size should be bid for all sizes ranging from extra small (XS) to 8-extra-large 8XL and for regular or tall lengths. All pricing shall include delivery to one location. XS to 2XL sizes represent 70% and 3XL to 8XL represent 30% of all anticipated purchases.

6. The sizes and types of uniform items ordered will vary after the initial order is placed. The bidder must be willing to deliver as few as one (1) uniform item at the bid price when requested. Mixing of manufacturer’s brands after contract award must be approved in advance of any deliveries.

7. All uniform orders shall be individually packaged in accordance with the employee’s name listed on the spreadsheet that will be emailed to the awarded bidder as orders are needed. All orders will be delivered to the Walter Pownall Service Center, Maintenance Department – Warehouse Receiving. Recipient at the final destination will make every attempt to inspect merchandise upon distribution from the Maintenance Department’s warehouse main office, if possible, and make note of any damages or defects in workmanship or size inconsistencies. Discrepancies shall be reported to the vendor within ten (10) calendar days of receipt for replacement.

8. Basically, the same items will be purchased from year to year, but the fabric colors and logo design may change. New logo designs will be similar in complexity and detail to the original design provided with this bid and must be furnished at no additional cost. The contractor shall extend pricing of all uniforms and uniform items to all other Pinellas County schools and departments who may wish to purchase from this contract, for personal use, with the addition of sales tax. If employees wish to make personal purchases, the contract vendor should NOT accept walk-in, verbal, or telephone orders by any employee unless they are paying directly by cash, personal credit card or check. Uniform items purchased for district use will be ordered either on a district issued purchase order or with a district issued Visa® purchasing card. The district will only be responsible for purchases made by either of these two (2) methods. ALL DISTRICT PURCHASES WILL BE TAX EXEMPT.

MAINTENANCE DEPARTMENT – GENERAL REQUIREMENTS

GROUP (3)

1. An actual size logo, like the one depicted below, shall be included on certain designated items (Silk screen on all shirts). All logos shall be positioned on the upper left chest area of each shirt item. The logo size will be normal proportional/industry standard. Logo combinations consist of one (1) color (blue or silver) to four (4) colors (blue, white, green & yellow) as follows:

· Navy blue logo on sand uniform items: (T-shirts with pocket)

· Navy blue logo on Carolina Blue (Light Blue or Sky Blue) and Prairie Dust (sand) uniform items: (T-shirts without pocket)

· Navy blue, white, bright green & golden rod yellow logo on Carolina Blue (Light Blue or Sky Blue) and Prairie Dust (sand) uniform item: (polo shirts)

2. An exact copy of the logo colorations can be picked up at the Facilities, Operations, Safety & Security Department, Walter Pownall Service Center; however, for bidding purposes, a color rendition is included on the project page of this Invitation to Bid as a separate attachment. All bidders are encouraged to obtain actual color samples from the Plant Operations Uniform Coordinator before any production of actual product begins. The contractor must submit sample logos for approval before an order is processed.

3. Garment comfort, workmanship and quality will be a major consideration in the selection process. Garments must be the manufacturer’s best quality (NO SECONDS), heavy weight product. Garments made with coarse fabrics, rough seams or poor quality buttons/button holes and workmanship issues as determined by the Facilities, Operations, Safety & Security Department will not be considered. Logos shall be of highest quality in appearance and durability.

4. Bidder must be able to provide Bidder must be able to provide ALL sizes (XS – XXXXXXXXL), for both men’s and women’s uniform items. The Bidder must provide an Industry Standard Sizing Guide for: extra small (XS), small (S), medium (M), large (L), extra-large (XL), 2-extra-large (2XL), 3-extra-large (3XL), 4-extra-large (4XL), 5-extra-large (5XL), 6-extra-large (6XL), 7-extra-large (7XL) and 8-extra-large (8XL) for a specific brand name manufacturer bid, or for a private label product bid. The sizing shall reflect size values/standards for: Front, Back, Sleeve, Width, Waist and Inseam (As applicable). The guide shall also indicate washing instructions and material content (As applicable).

5. One price per size should be bid for all sizes ranging from extra small (XS) to 8-extra-large 8XL and for regular or tall lengths. All pricing shall include delivery to one location. XS to 2XL sizes represent 60% and 3XL to 8XL represent 40% of all anticipated purchases.

6. The sizes and types of uniform items ordered will vary after the initial order is placed. The bidder must be willing to deliver as few as one (1) uniform item at the bid price when requested. Mixing of manufacturer’s brands after contract award must be approved in advance of any deliveries.

7. All uniform orders shall be bundled in groups of 5 shirts of same size. All orders will be delivered to the Walter Pownall Service Center, Warehouse Department – Warehouse Receiving. Recipient at the final destination will make every attempt to inspect merchandise upon distribution from the Maintenance Department’s warehouse main office, if possible, and make note of any damages or defects in workmanship or size inconsistencies. Discrepancies shall be reported to the vendor within ten (10) calendar days of receipt for replacement.

PLANT OPERATIONS – GENERAL REQUIREMENTS

8. Basically, the same items will be purchased from year to year, but the fabric colors and logo design may change. New logo designs will be similar in complexity and detail to the original design provided with this bid and must be furnished at no additional cost. The contractor shall extend pricing of all uniforms and uniform items to all other Pinellas County schools and departments who may wish to purchase from this contract, for personal use, with the addition of sales tax. If employees wish to make personal purchases, the contract vendor should NOT accept walk-in, verbal, or telephone orders by any employee unless they are paying directly by cash, personal credit card or check. Uniform items purchased for district use will be ordered either on a district issued purchase order or with a district issued Visa® purchasing card. The district will only be responsible for purchases made by either of these two (2) methods. ALL DISTRICT PURCHASES WILL BE TAX EXEMPT.

PLANT OPERATIONS – GENERAL REQUIREMENTS

GROUP (4)

1. An actual size logo, like the one depicted below, shall be included on certain designated items (embroidery on all garments). All logos shall be positioned on the upper left chest area of each shirt item. The logo size will be normal proportional/industry standard, and the stitch count is 5699. Logo combinations consisting of three (3) colors will be as follows:

· Black (outline depending on the shirt color), White (outline depending on the shirt color), Orange Yellow (standard school bus yellow) logo: (polo shirts, T-shirts & jackets).

2. An exact copy of the logo colorations can be obtained from the Transportation Department, Walter Pownall Service Center, however, for bidding purposes, a color rendition is included on the project page of this Invitation to Bid as a separate attachment. All bidders are encouraged to obtain actual color samples from the Transportation Department Uniform Coordinator before any production of actual product begins. The contractor must submit a sample logo for approval before an order is processed.

3. Garment comfort, workmanship and quality will be a major consideration in the selection process. Garments must be the manufacturer’s best quality (NO SECONDS), heavy weight product. Garments made with coarse fabrics, rough seams or poor-quality buttons/button holes and workmanship issues as determined by the Transportation Department will not be considered. Logos shall be of highest quality in appearance and durability.

4. Bidders must be able to provide ALL sizes (S- 4XL), for Polo Shirts, T-shirts and Jackets. The Bidder must provide an Industry Standard Sizing Guide for: small (S), medium (M), large (L), extra-large (XL), 2-extra-large (2XL), 3-extra-large (3XL), 4-extra-large (4XL), shirts and jacket for a specific brand name manufacture bid, or for a private label product bid. The sizing shall reflect size values/standards for: Front, Back, Sleeve, Width, Waist and Inseam (As applicable). The guide shall also indicate washing instructions and material content (As applicable).

5. One price per size should be bid for all sizes ranging from small (S) to 4-extra-large (4XL) and for regular or tall lengths. All pricing shall include delivery to one location. L to 4XL sizes represent 75% of all anticipated purchases.

6. The sizes and types of uniform items ordered will vary after the initial order is placed. The bidder must be willing to deliver as few as one (1) uniform item at the bid price when requested. Mixing of manufacturer’s brands after contract award must be approved in advance of any deliveries.

7. All shirt & jacket orders shall be individually packaged in accordance with the Facility and Employee name as listed on the spreadsheet that will be emailed to the awarded bidder as orders are needed. All orders will be delivered to the Walter Pownall Service Center, Transportation Department. Orders must be delivered no later than 4 weeks from the “Order Date”. If there is a delay, the vendor will communicate with (TDUC) with the expected delivery date. Recipient at the final destination will make every attempt to inspect merchandise upon distribution from the Transportation Department, if possible, and make note of any damages or defects in workmanship or size inconsistencies. Discrepancies shall be reported to the vendor within ten (10) calendar days of receipt for replacement.

8. All Shirts & jackets ordered for stock do not need to be individually packaged.

9. Basically, the same items will be purchased from year to year, but the fabric colors and logo designs may change. New logo designs will be similar in complexity and detail to the original design provided with this bid and must be furnished at no additional cost. The contractor shall extend contract pricing of all uniforms and uniform items to all other Pinellas County schools and departments who may wish to purchase from this contract, for personal use, with the addition of sales tax. Uniform items purchased for district use will be ordered using either a district issued purchase order or with a district issued Visa® purchasing card. The district will only be responsible for purchases made by either of these two (2) methods. ALL DISTRICT PURCHASES WILL BE TAX EXEMPT.

TRANSPORTATION DEPARTMENT – GENERAL REQUIREMENTS

GROUP (5)

1. An actual size logo, like the one depicted below, shall be included on certain designated items (Silk screen on T-shirts, embroidery on polo shirts, work shirts, hats, jackets, and sweatshirts). All logos shall be positioned on the upper left chest area of each shirt item. The logo size will be normal proportional/industry standard. Logo combinations consist of one (1) color (blue or silver) to four (4) colors (blue, white, green & yellow) as follows:

· Navy blue logo on gray uniform items: (hats & sweatshirts)

· Silver logo on navy blue uniform item: (T-shirts, hats, jackets & sweatshirts)

· Navy blue, white, bright green & golden rod yellow logo on blue uniform item: (polo shirts, men’s dress/work shirts, women’s work blouses). Men’s work shirts will be purchased in other available colors and shall include but not be limited to red, gray & black in addition to the blue at the same bid price.

2. An exact copy of the logo colorations can be picked up at the Warehouse Department, Walter Pownall Service Center; however, for bidding purposes, a color rendition is included on the project page of this Invitation to Bid as a separate attachment. All bidders are encouraged to obtain actual color samples from the Warehouse Department Uniform Coordinator before any production of actual product begins. The contractor must submit sample logos for approval before an order is processed.

3. Garment comfort, workmanship and quality will be a major consideration in the selection process. Garments must be the manufacturer’s best quality (NO SECONDS), heavy weight product. Garments made with coarse fabrics, rough seams or poor quality buttons/button holes and workmanship issues as determined by the Warehouse Department will not be considered. Logos shall be of highest quality in appearance and durability.

4. One price per size should be bid for all sizes ranging from extra small to 4XL and for regular or tall lengths. All pricing shall include delivery to one location. 2XL to 4XL sizes represent 30% of all anticipated purchases.

5. Bidder must be able to provide ALL sizes (XS – XXXXL), for both men’s and women’s uniform items. The Bidder must provide an Industry Standard Sizing Guide for: extra small (XS), small (S), medium (M), large (L), extra-large (XL), 2-extra-large (2XL), 3-extra-large (3XL) and 4-extra-large (4XL) for a specific brand name manufacturer bid, or for a private label product bid. The sizing shall reflect size values/standards for: Front, Back, Sleeve, Width, Waist and Inseam (As applicable). The guide shall also indicate washing instructions and material content (As applicable).

6. The sizes and types of uniform items ordered will vary after the initial order is placed. The bidder must be willing to deliver as few as one (1) uniform item at the bid price when requested. Mixing of manufacturer’s brands after contract award must be approved in advance of any deliveries.

7. All uniform orders shall be individually packaged in accordance with the employee’s name listed on the spreadsheet that will be emailed to the awarded bidder as orders are needed. All orders will be delivered to the Walter Pownall Service Center, Warehouse Department – Warehouse Receiving. Recipient at the final destination will make every attempt to inspect merchandise upon distribution from the Warehouse Department, warehouse main office, if possible, and make note of any damages or defects in workmanship or size inconsistencies. Discrepancies shall be reported to the vendor within ten (10) calendar days of receipt for replacement.

8. Basically, the same items will be purchased from year to year, but the fabric colors and logo designs may change. New logo designs will be similar in complexity and detail to the original design provided with this bid and must be furnished at no additional cost. The contractor shall extend contract pricing of all uniforms and uniform items to all other Pinellas County schools and departments who may wish to purchase from this contract, for personal use, with the addition of sales tax. If employees wish to make personal purchases, the contract vendor should NOT accept walk-in, verbal, or telephone orders by any employee unless they are paying directly by cash, personal credit card or check. Uniform Items purchased for district use will be ordered using either a district issued purchase order or with a district issued Visa® purchasing card. The district will only be responsible for purchases made by either of these two (2) methods. ALL DISTRICT PURCHASES WILL BE TAX EXEMPT.

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