Uniforms__Operational_Services.pdf

INVITATION TO BID

#25-JG-060

FOR

UNIFORMS: OPERATIONAL SERVICES

Bid 25-JG-060 Posted

Friday, August 29, 2025

Bids Due

Before 3:00 pm on September 26, 2025

All submittals are due electronically through the District’s OpenGov Procurement portal:

https://procurement.opengov.com/portal/pcsb

TABLE OF CONTENTS

SECTION 1. SCOPE OF WORK

SECTION 2. SPECIAL CONDITIONS

SECTION 3. BID SPECIFICATIONS

SECTION 4. PRICING PROPOSAL

SECTION 5. BID PROPOSAL

Attachments:

A - Uniform_ General_Requirements_25-JG-060

B - Uniforms_Item_Specifcations_25-JG-060

C - Uniform_Logo_By_Group_25-JG-060

D - Uniform_Sample_Label_25-JG-060

E - Bid_Protest_Procedure

The School Board Of Pinellas County Prohibits Discrimination In All Purchasing And Contracting

Bid# 25-JG-060

SCOPE OF WORK

SCOPE

The purpose and intent of this Invitation to Bid is to select supplier(s) to provide and deliver uniform

Items for approximately 2,600 employees within the district’s Operational Services Division on an as needed basis, to the Walter Pownall Service Center and to secure firm, net unit pricing for the contract period specified herein. The following departments within the division are as follows:

Food & Nutrition

Maintenance

Plant Operations

Transportation

Warehouse

The potential exists that this estimate could exceed 2,600 employees during the course of this contract. All unit pricing must include the cost of setting up the district’s logo for silk screening (at least once per year per Group), embroidery and digitizing costs. This bid will also be made available for use district wide.

DELIVERY INFORMATION

F.O.B Destination Point/Freight Included:

Walter Pownall Service Center

Attn: Facilities & Operations Division

11111 South Belcher Road

Largo, FL 33773-5210

After receipt of order, delivery of goods to the location noted above is required within 30 calendar days or less from date of uniform purchase.

PURCHASING CONTACT

Any questions regarding the bid should be posted in the Questions & Answers section in OpenGov.

The procurement contact for this bid is Jena Grage and can be reached at gragej@pcsb.org, Bid# 25-JG-060

SPECIAL CONDITIONS

GENERAL TERMS AND CONDITIONS

The Pinellas County School District (District) “General Terms and Conditions” School Board Adopted

12/08/09 Revised 3/20/12, 7/24/12 can be found at the following link:

https://www.pcsb.org/cms/lib/FL01903687/Centricity/Domain/187/General%20Terms%20and%20Condit ions%2011%2015%2024.pdf

By submitting a proposal, Proposer agrees to abide by all District Terms and Conditions.

CONTRACT PERIOD

The Contract Period shall commence on October 29, 2025, and end October 28, 2026. Prices and discounts shall remain firm for this period and shall include ALL freight and handling charges.

RENEWAL OPTION

By mutual consent of the School Board of Pinellas County, Florida, and the successful Bidders, this contract may be renewed for Two (2) additional one (1) year periods.

SUPPLEMENTAL UNILATERAL RENEWAL PERIODS

The District, through its Director of Purchasing, has the option and reserves the right to unilaterally extend the original contract term or any renewal term for up to three (3) additional thirty (30) day periods, at the same terms and conditions. Notice of the District’s intent to renew shall be provided by the District in writing to the Contractor Supplier prior to the expiration of the contract, or the renewal period if the contract has been previously renewed.

PRICE ESCALATION/DE-ESCALATION

The District will allow a price escalation/de-escalation provision within this award. The original bid prices shall remain firm for the first term of the agreement. A price escalation/de-escalation will be allowed at each renewal period, provided the Awardee notifies the District, in writing, of the pending price escalation/de-escalation a minimum of 60 days prior to the final day of the current term. The price escalation percentage change shall not exceed the previous 1-year’s percentage change of the Consumer

Price Index for All Urban Consumers (CPI-U) published by the U.S. Department of Labor’s Bureau of

Labor Statistics. If bidding discounts from list price, discounts offered may not change. Failure to comply with these instructions shall be grounds for disallowance of a price escalation as allowed herein.

If, at the point of exercising the price escalation provision, market media indicators show that the

Consumer Price Index for All Urban Consumers (CPI-U) has decreased, and that the Awardee has not passed the decrease on to the District, the District reserves the right to place the Awardee in default, cancel the award, and remove the Awardee from the District’s Bidders List for a period of time deemed suitable by the District. In the event of this occurrence, the District further reserves the right to utilize any and/or all options as stated herein.

ADJUSTMENTS TO CONTRACT TERMS & CONDITIONS NECESSITATED BY

VOLATILITY OF THE MARKETPLACE

The District may, in its sole discretion, make an equitable adjustment in the contract terms and/or pricing if pricing or availability of supply are affected by extreme and unforeseen volatility in the marketplace, that is, by circumstances that satisfy all of the following criteria:

1. The volatility is due to causes wholly beyond the Supplier’s control https://www.pcsb.org/cms/lib/FL01903687/Centricity/Domain/187/General%20Terms%20and%20Conditions%2011%2015%2024.pdf https://www.pcsb.org/cms/lib/FL01903687/Centricity/Domain/187/General%20Terms%20and%20Conditions%2011%2015%2024.pdf

Bid# 25-JG-060

2. The volatility affects the marketplace or industry, not just the particular Supplier’s source of supply

3. The effect on pricing or availability of supply is substantial

4. The volatility so affects the Supplier that continued performance of the contract would result in substantial loss or financial hardship

The determination as to whether a situation represents “extreme” volatility of the marketplace and/or whether the effect on pricing or availability is “substantial” shall be solely at the discretion of the District.

Requests for adjustments will not be considered more than once in a one-year period. Adjustments and renewal escalation may not be exercised in the same term.

CONTRACT VALUE

For the purposes of calculating the amount of a protest bond, this contract is valued at approximately

$225,000/year, excluding renewal options. This is only an estimate and the actual amount could vary up or down. The District will not be held responsible if actual purchases are less than this amount.

BID CONTENT & SUBMITTAL

Each bid proposal shall include all information and submittals required or requested in this bid.

Incomplete bid proposals may be declared non-responsive.

PROHIBITION AGAINST COERCION FOR LABOR AND SERVICES AFFIDAVIT

Section 787.06(13), Florida Statutes requires all nongovernmental entities executing, renewing, or extending a contract with a governmental entity to provide an affidavit signed by an officer or representative of the nongovernmental entity under penalty of perjury that the nongovernmental entity does not use coercion for labor or services as defined in that statute. The Pinellas County School Board is a governmental entity for purposes of this statute. An affidavit is attached hereto. The affidavit shall be filled out, fully executed and returned as part of your bid/proposal response or the response shall be deemed non-responsive.

AWARD

The bid will be awarded ALL or NONE to the lowest, responsive and responsible bidder by

GROUP as follows. All uniforms will be purchased and not rented.

GROUP 1: Food Service Department Staff Shirts

GROUP 2: Maintenance Department Staff Uniforms

GROUP 3: Plant Operations Staff Shirts

GROUP 4: Transportation Department Staff Uniforms

GROUP 5: Warehouse Department Staff Uniforms

To be considered responsive, bidders must provide pricing for all uniform items and sizes requested, provide the exact sample products that will be provided during the performance of this contract and complete documents requesting signatures and disclosure in this bid.

The District reserves the right to delete any item(s) within a group and make an award on the balance of items within the group.

Bid# 25-JG-060

SERVICE REQUIREMENTS

1. Bids will be considered only from contractors, manufacturers, authorized distributors or dealers who are normally engaged in the manufacture, sale or distribution of the materials or services requested herein. The bidder must have adequate organization, facilities, equipment and personnel to ensure prompt and efficient service to the

School Board of Pinellas County, Florida.

2. If the department uniform coordinator identifies uniform items that are defective in material workmanship or appearance, the bidder shall make every effort to replace the defective products with products to the satisfaction of the department uniform coordinator within seven (7) business days of notification.

3. The successful bidder shall provide advanced written notification if and when any item becomes obsolete or is no longer available. The bidder shall provide proposed substitute products to the department uniform coordinator for approval. The department uniform coordinator reserves the right to reject any and all uniform items. Substitute uniform items shall be sold at the same bid prices as the items they replace.

NEW PRODUCT PROCUREMENT AFTER CONTRACT AWARD

It may be necessary to add new products to this contract after the successful vendor is awarded the contract. The awarded vendor shall submit pricing and product specifications to the purchasing department for final approval before delivery of any such items.

DISCONTINUED/REPLACEMENT ITEMS

Discontinued/replacement items will only be considered when the manufacturer has discontinued the product, the product is obsolete, or the producer/manufacturer is having difficulties in the manufacture and delivery of product. Awardee is required to notify PSCB that the manufacturer’s item awarded is scheduled to discontinuance and will no longer be available for purchase. Awardee is required to notify PCSB and must provide an approved replacement at the originally awarded price (OR) a price reduction based on technology advances in the market place or manufacturer of the item being replaced. The district reserves the right to compare pricing with other vendors. If such comparisons reveal that other vendors are selling the same replacement product for less, the district may purchase the product from a lower cost source. Vendor requests to offer replacement items for any item originally awarded on this bid shall be submitted in writing to the Purchasing Department:

PREFERENCE TO FLORIDA BUSINESSES

When a school District is required to make purchases of personal property through competitive solicitation and the lowest responsible and responsive bid, proposal or reply is by a Supplier whose principal place of business is in a state or political subdivision which grants a preference by that state or political subdivision, then the school District shall award an equal preference to the lowest responsible and responsive Bidders having a principal place of business within Florida. In a competitive solicitation in which the lowest bid is submitted by a Supplier whose principal place of business is located outside the state, and that state does not grant a preference in competitive solicitation to Suppliers having a principal place of business in that state, the preference to the lowest responsible and responsive Bidders having a principal place of business in this state shall be 5 percent. See Section 287.084 (1)(a), F.S.

Bid# 25-JG-060

A Supplier whose principal place is outside this state must accompany any written bid, proposal or reply documents with a written opinion of an attorney at law licensed to practice law in that foreign state, as to the preferences, if any or none, granted by the law of that state to its own business entities whose principal places of business are in that foreign state in the letting of any or all public contracts. See

Section 287.084 (2), F.S.

In order for your bid to be considered responsive, please be sure to utilize the form titled “Bidder’s

Statement of Principal Place of Business” in its designated section within the Bid Proposal.

NOTE: IF YOU ARE A SUPPLIER WHO’S PRINCIPAL PLACE OF BUSINESS IS NOT IN THE

STATE OF FLORIDA, YOU MUST COMPLETE THIS FORM INCLUDING A SIGNATURE FROM

AN ATTORNEY ATTESTING TO THE STATE BIDDING PREFERENCE.

FAILURE TO COMPLETE AND SIGN THIS FORM WILL CAUSE YOUR BID TO BE

CONSIDERED NON-RESPONSIVE.

*THIS REQUIREMENT ONLY APPLIES TO GROUPS 2-5 AS PREFERENCE TO FLORIDA

BUSINESSES IS NOT PERMITTED IN CONTRACTS UTILIZING FEDERAL FUNDS WHICH

APPLIES TO CHILD NUTRITION PROGRAMS (FOOD & NUTRITION) GROUP 1.

BACKGROUND SCREENING

As required by The Jessica Lunsford Act [s.21 of Ch.2005-28, L.O.F.], if anyone representing a Supplier under contract with the school District will have access to school grounds when students are present, have direct contact with students or have access to or control of school funds, such personnel are required to be screened at Level 2, to include fingerprinting, statewide criminal and juvenile justice records checks through the Florida Department of Law Enforcement and federal criminal records checks through the Federal Bureau of Investigation. [s. 1012.465, Florida Statutes]

The requirements of this law must be met in order for the School Board to contract with your company.

To make an appointment to be screened by Pinellas County Schools, go to: http://fieldprintflorida.com/

For a full submission (fingerprinting and badge) use code FPPCSVendors. For a badge only (badge replacement) use code FPPCSBadge.

If Contractor/Supplier is awarded all or a portion of this bid, Contractor/Supplier hereby acknowledges and agrees to abide by the Florida Jessica Lunsford Act (1012.465, F.S.) and obtain, at its own cost, Level

2 clearance of all employees, agents, and subcontractors who (1) have access to school grounds when students are present, (2) have direct contact with students, on or off school grounds, or (3) have access to or control of school funds.

SECURITY ACCESS REQUIREMENTS

Contractors will adhere to the rights of access Pinellas County School’s (PCS) property, including any defined Easement area, and to all State of Florida statutes and Florida State Board of Education rules regarding school safety and security.

Specifically, a vendor shall not:

A. enter a occupied facility or PCS property at any time without first contacting the PCS representative or school principal;

B. at any time, leave a locked portion of the occupied facility or PCS property unlocked for any period of time, or;

http://fieldprintflorida.com/

Bid# 25-JG-060

C. allow employees without Level 2 clearance (Jessica Lunsford Act) onto the PCS area or property while school is in session.

Contractor further understands the limitations identified in (i)-(iii) above are non-exclusive and contractor obligations may change as state statute and Florida State Board of Education rules evolve. The phrase

“locked portion of the Easement area or PCS property” is defined as any locked vehicle, pedestrian gate, or door on any PCS property.

NON-EXCLUSIVE AGREEMENT

This bid does NOT establish an exclusive arrangement between the District and Supplier. The District reserves, but is not limited to, the following rights:

• The unrestricted right to use others to perform work, provide services or deliver the same or similar products as described herein when it is to the economic benefit of the District.

• The unrestricted right to separately bid any work, products or services as described herein when it is to the economic benefit of the District.

WARRANTY

Bidders Shall provide a statement of warranty for the uniform items to be provided with your proposal. The successful bidder(s) must replace all uniform items containing workmanship deformities, size deformities and other valid workmanship issues immediately upon notification. Furthermore, it is the responsibility of the successful bidder(s) and not district personnel, to confer with the manufacturer directly regarding uniform workmanship/deformity disputes.

SAMPLES

Bidders shall furnish an exact sample of each uniform item bid. Such submittals shall include all requested accessories and complete technical specifications for the item. Artwork and color requirements for Groups 1-5 are posted on the project page as a separate attachment.

Samples are required for each Uniform Item even if bidding specified brand and product number. Samples must be furnished by no later than the closing of the bid as indicated on the

Bid Sample Label, posted on the project page as a separate attachment. Actual logos on samples are preferred but not required.

All samples are to be plainly and securely marked with the name of the bidder, bid number, brand and catalog number of the item. All sample containers are to be clearly identified as bid samples using the enclosed Bid Sample Label posted on the project page as a separate attachment. Samples should be sent PREPAID to:

GROUP (1)

Dustin Walker, Director

Food Service Department

Walter Pownall Service Center

GROUP (2)

Greg Arflack, Foreman

Bid# 25-JG-060

Maintenance Department

Walter Pownall Service Center

11111 South Belcher Road

Largo, FL 33773-5210

GROUP (3)

Jeffery Wasilewski, General Manager

Facilities and Operations Department

Walter Pownall Service Center

GROUP (4)

DuWayne Williams, Account Clerk

Transportation Department

Walter Pownall Service Center

GROUP (5)

Bobby Strader, Coordinator

Warehouse Department

Walter Pownall Service Center

Any questions or clarifications regarding this solicitation shall be directed through the project page on the District's OpenGov Procurement portal on or before the date and time listed under section

2.31 - Additional Questions/Clarifications.

During any solicitation period, including any protest and/or appeal, no contact with District officials or employees, other than with the individuals specifically identified in the solicitation, the Director of

Purchasing or the Legal Department is permitted from any Bidder. Such communication may result in an automatic disqualification for selection in the pending solicitation and any subsequent District solicitations for a period of six (6) months, no matter the outcome of the solicitation or any protest and/or appeal.

Additional questions or clarifications regarding this solicitation shall be directed through the project page on the District's OpenGov Procurement portal.

Samples must be furnished to the District at no expense to the District. Samples may be either destroyed or consumed through the evaluation process to determine compliance with specifications. Criteria used to determine compliance includes but is not limited to; performance, delivery lead time, workmanship, fit and finish, compatibility with existing stock, and durability. We cannot guarantee return of samples. Samples which are not destroyed or consumed may be picked up by the bidder at the bidder’s expense. Any samples remaining longer than thirty (30) days after the bid award date will become district property.

REFERENCES

All bidders should submit a list of 3 current customers of comparable size to Pinellas County

Schools. Utilize the form found in the Bid Proposal section of this invitation to bid.

Bid# 25-JG-060

PACKAGING

All products require adequate packaging to protect them from damage in transit. Packaging must fully cover and protect merchandise. Vendors must fully comply with all special packaging requirements. Uniforms shall be shipped to each designated Department Uniform Coordinator as follows:

School Board of Pinellas County, Florida

Walter Pownall Service Center

11111 S Belcher Road

Attn: Dustin Walker, Food & Nutrition Department

Greg Arflack, Maintenance Department

Jeffery Wasilewski, Facilities and Operations Department

DuWayne Williams, Transportation Department

Bobby Strader, Warehouse Department

QUALITY

Unless otherwise specified, all uniform items bid must be new, first quality (No seconds), carry the manufacturer’s standard warranty and be equal to or exceed the specifications listed in the bid. During the warranty period, the successful bidder must repair or replace any defective uniforms/items without cost to the district with the understanding that all replacements shall carry the same guarantee as the original uniforms/items provided. The successful bidder shall make any such repairs or replacements immediately upon receiving notice from the respective designated Department Uniform Coordinator

(DUC). The contractor shall resolve all matters regarding material facts and issues with their supplier, without the involvement of the district. If the contractor is the material manufacturer and supplier, the contractor shall satisfy the needs of district immediately, without dispute. The manufacturer’s country of origin should be listed on the product label of all samples provided by the bidder. If, during the course of this bid, the product originally bid becomes unavailable, new samples must be submitted for approval to the effected department’s uniform coordinator and must be sold at the same pricing as originally bid.

SITE VISIT OF BIDDER'S FACILITIES

During the bid evaluation process, the district may request a site visit of the bidder’s facilities to determine if the bidder has the ability to provide uniforms with prompt and efficient service. The facility site visit will provide an overview of the bidder’s capabilities and capacity. Refusal to allow such a site visit could constitute grounds for rejection of your bid.

DISCOUNTS, REBATES, AND CREDITS

All goods, services or monies received as the result of any equipment or USDA Foods rebate shall be credited to the School Food Authority’s nonprofit food service account.

CIVIL RIGHTS

he awarded vendor shall comply with Title VI of the Civil Rights Act of 1964, as amended; USDA regulations implementing Title IX of the Education Amendments; Section 504 of the Rehabilitation Act of 1973; Age Discrimination Act of l975; 7 C.F.R. Parts 15, 15a, and 15b; and FNS Instruction 113-1, Civil Rights Compliance and Enforcement—Nutrition Programs and Activities, and any additions or amendments.

INVOICES & PAYMENT TERMS

Payment will be made after the item(s)/service(s) awarded have been:

Bid# 25-JG-060

• Received or completed in full or in substantial partial quantity

• Inspected and found to comply with all specifications and be free of damage or defect

• Properly invoiced

Bidders must disclose any special invoicing requirements within their bid response, which deviate from the General Bid Terms linked in this document.

BUSINESS HOURS & DAYS OF OPERATION

Regular School Year

Days of operation are Monday thru Friday (excluding holidays) 8 a.m. to 4:30 p.m.

Warehouse receiving 6:30 a.m. to 2 p.m.

Summer

From approximately the 1st week of June thru the 1st week of August all schools are closed, with the exception of those that may be in summer session. Beginning the 2nd week of August, schools are once again in session. For more specific information call (727) 588-6143 to confirm if a school can accept deliveries.

Days of operation are Monday thru Thursday as follows:

Administrative Facilities and Schools: 7:30 a.m. to 5:30 p.m.

Walter Pownall Service Center: 6:30 a.m. to 5 p.m. (receiving 6:30 a.m. to 4:30 p.m.)

HOLIDAY BREAKS

Each year, schools and administrative offices are closed for Thanksgiving, winter and spring break periods. Shipments cannot be accepted during these periods. These dates as outlined on the Pinellas

County Schools website will vary each year depending upon our negotiated personnel calendar and when the holidays actually fall. Be sure to check the site for specific dates here:

https://www.pcsb.org/staffcalendar.

SERVICE LEVELS

• The awarded bidder (supplier) shall deliver all ordered uniforms & uniform items, within a reasonable amount of time and maintain high service levels to all facilities and operations division departments represented in this bid. “Reasonable” for the purpose of this bid, shall be defined as 30 days or less from date of uniform purchase for delivery of ordered uniforms or uniform items The supplier may be held in default for failing to meet expectations for

“reasonable delivery” on two or more occasions. Uniforms or uniform items that have not been delivered for a period greater than 60 days will be considered delinquent and the supplier may be declared in default.

• All billing shall originate from the supplier and not from a third party. It is the responsibility of the supplier to ensure that all invoices reflect the correct bid pricing. It is the supplier‘s responsibility to provide this information to its billing department. Please note that the Pinellas

County School District is exempt from Florida state sales tax.

• The supplier shall designate a company contact representative to service this account. The contact representative shall be the liaison between the supplier and each department’s uniform coordinator on all matters pertaining to this bid. If the contact representative changes, the replacement representative shall immediately contact the respective (DUC) to identify themselves.

https://www.pcsb.org/staffcalendar

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• The supplier shall extend contract pricing of all uniforms and uniform items to all other Pinellas

County schools and departments who may wish to purchase from this contract.

The (DUC) shall monitor the supplier‘s performance on an on-going basis. Division employees shall provide additional performance input to the (DUC) as problems or issues should arise. Any issues noted regarding substandard performance of the supplier will be immediately conveyed to the contractor by the

(DUC) for corrective action. The supplier‘s representative will address such issues with a realistic target date when corrective measures will be implemented. Failure to achieve results by the target date mutually established by the bidder’s representative and (DUC) shall result in punitive action being taken, including possible default proceedings. The supplier shall indicate a realistic delivery date on the

Delivery Lead-Time posted in the Bid Proposal section of this Invitation to Bid. The supplier will be held accountable for delivering product within that timeframe or risk being held in default.

KEY EVENTS & DATES

Bid Posted on District's OpenGov Procurement

Portal and Initial Notifications Sent:

August 29, 2025

Deadline to Additional Information or

Clarifications:

September 16, 2025, 3:00pm

Bids Due: September 26, 2025, 3:00pm

Evaluate Bids and Make Selection of

Contractor(s):

9/26/25 thru 10/7/25

Recommendation for Award Submitted to

Purchasing by (specify school or department name):

10/8/25 by Operational Services Division

Notice of Intent to Award Posted on District's

OpenGov Procurement Portal:

On or about October 21, 2025

Submit Recommendation for Award to School

Board for Approval (estimated date of School

Board approval):

October 28, 2025

*If the time allotted to evaluate bids and make the selection of contractors as stated above proves to be insufficient, the posting of the Notice of Intent To Award and the Board approval date could both slip two weeks or more. Continue to monitor our website or contact the purchasing department for more specific information as to when the notice will be posted.

ADDITIONAL QUESTIONS/CLARIFICATIONS

During any solicitation period, including any protest and/or appeal, no contact with District officials or employees, other than with the individuals specifically identified in the solicitation, the Director of

Purchasing or the Legal Department is permitted from any Bidder. Such communication may result in an automatic disqualification for selection in the pending solicitation and any subsequent District solicitations for a period of six (6) months, no matter the outcome of the solicitation or any protest and/or appeal.

Bid# 25-JG-060

Additional questions or clarifications regarding this solicitation shall be directed through the project page on the District's OpenGov Procurement portal before 3:00 pm on Tuesday, September 16, 2025.

BID OPENING PROCEDURES

The names of all firms who have submitted a timely bid, and their total bid price submitted, shall be made public immediately following the bid due date and time, listed herein, per F.S. 255.0518. Interested parties can view this information at OpenGov.com under the advertised bid title. Any recordings and/or bid proposals shall be exempt from public records requests until such time as the notice of an intended decision is published, or until 30 days after opening the bids, whichever occurs earlier.

If the District rejects all bids, proposals, or replies and concurrently provides notice of its intent to reissue a competitive solicitation, any recordings, bid proposals or records submitted, remain exempt from public records requests until such time as the District provides notice of an intended decision concerning the reissued competitive solicitation, until the District withdraws the reissued competitive solicitation, or 12 months after the publication of the initial notice rejecting all bids, proposals, or replies. Section

119.071(1)(b), F.S.; and Section 286.0113, F.S.

Please be aware that any meeting at which (1) there is negotiation with a Supplier, (2) a Supplier makes an oral presentation, or (3) a Supplier answers questions, pursuant to a competitive solicitation, are closed to competitors and other members of the public. Team meetings at which negotiation strategies are discussed are likewise closed. Such meetings shall be recorded.

PLEASE NOTE: Documents and Bid Amounts initially publicized are based upon what has been provided by each bidder and serve to formalize that a public opening of bids or proposals occurred on the date identified. The information publicized is subject to change once the Purchasing Department and

District division have reviewed the bids for accuracy. Publicized documents do not convey a notice of intended action. All bids or proposals received are subject to comprehensive review to determine responsiveness and responsibility.

PUBLIC ENTITY CRIMES

As stated in paragraph 12 of the General Terms and Conditions, PUBLIC ENTITY CRIME &

CONVICTED VENDOR LIST, please complete, sign and notarize the “SWORN STATEMENT

UNDER SECTION 287.133(3)(A),FLORIDA STATUTES, PUBLIC ENTITY CRIMES” form provided in the Bid Proposal of this Invitation to Bid. This form MUST be included in your response in order for your bid/proposal to be responsive.

PUBLIC RECORD LAW

Public Records: Section 119.0701, Florida Statutes, requires that the Contractor comply with Florida’s public records laws with respect to services performed on behalf of the School Board. Specifically, the statute requires that the Contractor:

A. Keep and maintain public records required by the School Board to perform the service.

B. Upon request from the School Board’s custodian of public records, provide the School Board with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 of the Florida

Statutes or as otherwise provided by law.

C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the term

Bid# 25-JG-060 of this Agreement and following completion of the Agreement if the Contractor does not transfer the records to the School Board.

D. Upon completion of the Agreement, transfer, at no cost, to the School Board all public records in the possession of the Contractor or keep and maintain public records required by the School

Board to perform the service. If the Contractor transfers all public records to the School Board upon completion of the Agreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the

Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency.

E. A request to inspect or copy public records relating to this Agreement must be made directly to the School Board. If the School Board does not possess the requested records, the public agency shall immediately notify the Contractor of the request, and the Contractor must provide the records to the School Board or allow the records to be inspected or copied within a reasonable time.

F. The failure of the Contractor to comply with these provisions, if applicable, shall constitute a default and material breach of this Agreement, which may result in immediate termination, with no penalty to the School Board and may also result in penalties under Section 119.10, Florida

Statutes.

G. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF

CHAPTER 119, FLORIDA STATUTES TO THE CONTRACTOR’S DUTY TO

PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE

CUSTODIAN OF PUBLIC RECORDS, ANGELA BROWN, SUPERVISOR OF

RECORDS MANAGEMENT AT 727-793-2701 X 2393, 2929 COUNTY ROAD 193,

CLEARWATER, FL 33759, brownangel@pcsb.org.

INTEGRITY OF BID DOCUMENTS

Bidders shall use the original Bid Proposal Forms provided in this Invitation to Bid and enter information only in the spaces where a response is requested. Bidders may use an attachment as an addendum to any of the forms in the Bid Proposal if sufficient space is not available on the original form for the Bidders to enter a complete response. Any modifications or alterations to the original bid documents by the Bidders, whether intentional or otherwise, will constitute grounds for rejection of a bid. Any such modifications or alterations that a Bidders wishes to propose must be clearly stated in the Bidder’s proposal response and presented in the form of an addendum to the original bid documents.

EXCEPTIONS TO GENERAL TERMS AND CONDITIONS

Bidders taking any exceptions to the General Terms and Conditions, linked herein, will be reviewed by staff prior to evaluation of bids. Exceptions to the General Terms and Conditions may be cause for rejection of your bid.

BID FORMS

For your convenience, the forms which are required to be completed and submitted along with your bid will be provided along with this Invitation to Bid on the District's OpenGov Procurement portal. If mailto:brownangel@pcsb.org

Bid# 25-JG-060 sufficient room has not been provided on a given form to enable you to enter a complete response, please include a supplemental attachment or replicate pages in the form as necessary. All required sections of the

Bid Proposal must be completed or the portal will not allow submittal of a given bid response.

MULTIAGENCY PARTICIPATION

Pinellas County Schools reserves the right, within statutory limits, to extend the terms and conditions of this solicitation to any and all other agencies within the state of Florida as well as any other federal, state, municipal, county, or local governmental agency under the jurisdiction of the United States and its territories. This shall include but not limited to private schools, parochial schools, non-public schools such as charter schools, special districts, intermediate units, non-profit agencies providing services on behalf of government, and/or state, community and/or private colleges/universities that require these goods, commodities and/or services. This is conditioned upon mutual agreement of all parties pursuant to special requirements, which may be appended thereto. The supplier/contractor agrees to notify the issuing body of those entities that wish to use any contract resulting from this bid and will also provide usage information, which may be requested. A copy of the contract pricing and the bid requirements incorporated in this contract will be supplied to requesting agencies.

Each participating jurisdiction or agency shall enter into its own contract with the awarded Contractor and this contract shall be binding only upon the principals signing such an agreement. Invoices shall be submitted in duplicate "directly" to the ordering jurisdiction for each unit purchased. Disputes over the execution of any contract shall be the responsibility of the participating jurisdiction or agency that entered into that contract. Disputes must be resolved solely between the participating agency and the Contractor.

AWARD TERMINATION

When deemed to be in the best interest of the District, the District may cancel any award resulting from this specification by the following means:

• 10-day written notice with cause per item 52 of the District’s General Terms and Conditions; or

• 90-day written notice without cause.

The District reserves the following rights to:

• Conduct pre-award discussion and/or pre-award/contract negotiations with any or all responsive and responsible Bidders who submit bids determined to be reasonably acceptable of being selected for award; conduct personal interviews or require presentations of any or all Bidders prior to selection; and make investigations of the qualifications of Bidders as it deems appropriate, including, but not limited to, a background investigation conducted by the appropriate law enforcement agency.

• Request that Bidder(s) modify their bid to more fully meet the needs of the District or to furnish additional information as the District may reasonably require.

• Accord fair and equal treatment with respect to any opportunity for discussions and revisions of bids. Such revisions may be permitted after submission of proposals and prior to award.

• Waive minor irregularities in the procedures, and reject any and all proposals.

• Waive any irregularity in any bid, or reject any and all bids, should it be deemed in its best interest to do so. The District shall be the sole judge of Bidder’s qualifications and reserves the right to verify all information submitted by the Bidder. The bid selected will be that bid which is judged to be the most beneficial to the District.

Bid# 25-JG-060

• Request that Bidders submit their annual financial statements for the last three fiscal years, including company financial statement summaries, certified by a Certified Public Accountant. If the organization has been in business for a period of less than three years, Bidders may be required to submit a detailed business plan in addition to any pertinent information that would allow the District to evaluate the sufficiency of financial resources and the ability of the business to successfully perform the services enumerated in the contract. Unless otherwise stated, such requests would be made after the submission of the proposals and prior to award of a contract.

PURCHASES BY OTHER PUBLIC AGENCIES (D.O.E. REGULATION #6A1.012 (5)

Groups 2-5: With the consent and agreement of the successful Bidders(s), purchases may be made under this bid by other governmental agencies. Such purchases shall be governed by the same terms and conditions as stated herein.

Group 1: In compliance with 2 CFR Part 200.318-.326 and applicable program regulations, additional parties will be considered only to the extent that their contracts avoid creating a material change in the value of this bid. Pinellas County School Board reserves the right to review all requests to contract with the awarded vendor. Prior approval to extend the awarded contract to additional parties is required by

Pinellas County School Board Administrator, Food and Nutrition Department. Additionally, (D.O.E.

Regulation #6A1.012 (5): - the consent and agreement of the successful bidder(s) is required to purchase under this bid by other governmental agencies within the state of Florida. Such purchases shall be governed by the same terms and conditions as stated herein.

ADDENDA

Bidders are required to register for an account via the District e-Procurement Portal hosted by OpenGov.

Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/PCSB. Interpretations of the bid, clarification of bid specifications and requirements or changes to the bid which have a material effect will be documented and communicated to bidders only by written addenda. Verbal responses to bidders’ questions do not constitute an official response unless documented in the form of written addenda and shall be considered inadmissible in bid protest proceedings. Failure to acknowledge addenda containing material changes may constitute cause for rejection of your bid proposal. Telegraph, facsimile or e-mail acknowledgements of addenda will not be accepted.

Bid# 25-JG-060

BID SPECIFICATIONS

BID SPECIFICATIONS

Please review the uniform general requirements and the uniform item specifications on the attachments

(downloads) section of this bid.

Bid# 25-JG-060

PRICING PROPOSAL

GROUP 1 - PURCHASE PRICING FOR FOOD & NUTRITION DEPARTMENT STAFF

SHIRTS

Bid one price for each bid item (by size). All items MUST be bid in order for your bid to be considered responsive. Multiply Estimated Usage (a) times Unit Price (b) and enter the extended price (a x b) per line item. Enter a grand total for all items bid. S to 2XL sizes represent 60% and 3XL to 6XL represent 40% of the anticipated purchases. Note 1: One price shall be bid for each bid item (by size). Note 2: Samples are required for any and all items bid. Samples must be submitted by no later than the closing of the bid as indicated on the Bid Sample Label posted as a separate attachment.

Bid Item

No.

Item

Description Sizes Est. Usage

(a) Unit of

Measure Unit Price

(b) Extended

Total (a x b)

Brand &

Part No.

List

Deviations

To

Spefications

Here

No Bid

Unisex T-Shirts: Sizes: S-6XL

1 Unisex

Poly/Cotton Crew T-Shirt, shirt sleeve without pocket, 65%

Polyester, 35% combed ringspun cotton jersey (3.5 oz.), preferred brand:

Bella+Canvas or Next Level or equivalent.

S 325 Each

2 Unisex

Poly/Cotton

Crew T-Shirt, shirt sleeve without pocket, 65% Polyester, 35% combed ringspun cotton jersey

(3.5 oz.), preferred brand:

Bella+Canvas or Next Level or equivalent.

M 900 Each

Bid# 25-JG-060

Bid Item

No.

Item

Description Sizes Est. Usage

(a) Unit of

Measure Unit Price

(b) Extended

Total (a x b)

Brand &

Part No.

List

Deviations

To

Spefications

Here

No Bid

3 Unisex

Poly/Cotton Crew T-Shirt, shirt sleeve without pocket, 65%

Polyester, 35% combed ringspun cotton jersey (3.5 oz.), preferred brand:

Bella+Canvas or Next Level or equivalent.

L 950 Each

4 Unisex

Poly/Cotton

Crew T-Shirt, shirt sleeve without pocket, 65% Polyester, 35% combed ringspun cotton jersey

(3.5 oz.), preferred brand:

Bella+Canvas or Next Level or equivalent.

XL 750 Each

5 Unisex Poly/Cotton

Crew T-Shirt, shirt sleeve without pocket, 65%

Polyester, 35% combed ringspun cotton jersey (3.5 oz.), preferred brand:

Bella+Canvas or Next Level

2XL 375 Each

Bid# 25-JG-060

Bid Item

No.

Item

Description Sizes Est. Usage

(a) Unit of

Measure Unit Price

(b) Extended

Total (a x b)

Brand &

Part No.

List

Deviations

To

Spefications

Here

No Bid

6 Unisex

Poly/Cotton Crew T-Shirt, shirt sleeve without pocket, 65%

Polyester, 35% combed ringspun cotton jersey (3.5 oz.), preferred brand:

Bella+Canvas or Next Level or equivalent.

3XL 120 Each

7 Unisex

Poly/Cotton

Crew T-Shirt, shirt sleeve without pocket, 65% Polyester, 35% combed ringspun cotton jersey

(3.5 oz.), preferred brand:

Bella+Canvas or Next Level or equivalent.

4XL 65 Each

8 Unisex Poly/Cotton

Crew T-Shirt, shirt sleeve without pocket, 65%

Polyester, 35% combed ringspun cotton jersey (3.5 oz.), preferred brand:

Bella+Canvas or Next Level

5XL 10 Each

Bid# 25-JG-060

Bid Item

No.

Item

Description Sizes Est. Usage

(a) Unit of

Measure Unit Price

(b) Extended

Total (a x b)

Brand &

Part No.

List

Deviations

To

Spefications

Here

No Bid

9 Unisex

Poly/Cotton Crew T-Shirt, shirt sleeve without pocket, 65%

Polyester, 35% combed ringspun cotton jersey (3.5 oz.), preferred brand:

Bella+Canvas or Next Level or equivalent.

6XL 10 Each

TOTAL

GROUP 2 - PURCHASE PRICING FOR MAINTENANCE DEPARTMENT STAFF UNIFORMS

Bid one price for each line item. All items MUST be bid in order for your bid to be considered responsive. Multiply Estimated Usage (a) times Unit Price (b) and enter the extended price (a x b) per line item. Enter a grand total for all items bid. XS & 2XL sizes represent 70% and 3XL to 8XL represent 30% of the anticipated purchases. Note 1: One price shall be bid for each bid item (by size) for both regular and tall. If tall is not available for a specific size, please insert NO BID in place of the brand & part no.

Note 2: Samples are required for all items bid. Samples must be submitted by no later than the closing of the bid as indicated on the Bid Sample Label posted as a separate attachment.

Bid Item

No.

Item

Description Sizes Est.

Usage (a) Unit of

Measure Unit

Price (b) Extended

Total (a x b)

Brand &

Part No.

(Regular

Size)

Brand &

Part No.

(Tall Size)

List

Deviations to

Specifications

Here

No Bid

Shirts: Sizes: XS-8XL Regular & Tall

1 Polo Shirt

(Unisex), with pocket

(Blend)

Gildan, Harriton brand or equivalent.

XS-8XL 50 Each

2 Men’s

(Utility)

Uniform Shirt, short sleeve

(Blend) Red Kap ® brand or equivalent.

XS-8XL 100 Each

Bid# 25-JG-060

Bid Item

No.

Item

Description Sizes Est.

Usage (a) Unit of

Measure Unit

Price (b) Extended

Total (a x b)

Brand &

Part No.

(Regular

Size)

Brand &

Part No.

(Tall Size)

List

Deviations to

Specifications

Here

No Bid

3 Men’s

(Utility)

Uniform Shirt, long sleeve

(Blend) Red Kap ® brand or equivalent.

XS-8XL 50 Each

4 Women’s

Work Blouse, short sleeve

(Blend) Red Kap ® brand or equivalent.

XS-8XL 10 Each

5 T-Shirt, with pocket, shirt sleeve (Cotton)

Gildan brand or equivalent.

XS-8XL 200 Each

6 T-Shirt, without pocket, long sleeve (Cotton)

Gildan brand or equivalent.

XS-8XL 50 Each

7 Performance

T-Shirt, without pocket, short sleeve (Polyester)

Gildan, Team 365 brand or equivalent.

XS-8XL 75 Each

8 Performance T-Shirt, without pocket, long sleeve

(Polyester) Gildan, Team 365 brand or

XS-8XL 75 Each

Bid# 25-JG-060

Bid Item

No.

Item

Description Sizes Est.

Usage (a) Unit of

Measure Unit

Price (b) Extended

Total (a x b)

Brand &

Part No.

(Regular

Size)

Brand &

Part No.

(Tall Size)

List

Deviations to

Specifications

Here

No Bid

9 Men’s

Reflective T-

Shirt, short sleeve (class

2, roadway, meets gov’t regulations)

XS-8XL 50 Each

10 Men’s Reflective T-

Shirt, long sleeve (class 2, roadway, meets gov’t regulations)

XS-8XL 50 Each

11 Dress Shirt, short sleeve

(Poplin Blend)

Edwards brand or equivalent.

XS-8XL 75 Each

12 Dress Shirt, long sleeve

(Poplin

Blend) Edwards brand or equivalent

XS-8XL 50 Each

Pants:

13 Men’s Work

Pant, regular cut (Cotton)

“Dickies” ® only.

28-50 150 Each

14 Men’s Work

Pant, loose fit (double knee)

(Blend) “Dickies” ® only.

28-50 100 Each

15 Men’s Cargo Pant, loose fit (double knee), velcro pocket

(Blend)

Dickies” ® only.

28-50 100 Each

Bid# 25-JG-060

Bid Item

No.

Item

Description Sizes Est.

Usage (a) Unit of

Measure Unit

Price (b) Extended

Total (a x b)

Brand &

Part No.

(Regular

Size)

Brand &

Part No.

(Tall Size)

List

Deviations to

Specifications

Here

No Bid

16 Painter’s

Pants, (Cotton) “Dickies” ® brand only.

28-50 100 Each

Shorts:

17 Men’s Work

Shorts, regular cut

(Cotton)

“Dickies” ® brand only.

28-48 200 Each

18 Men’s Cargo

Shorts, loose fit, velcro pocket, (Cotton) “Dickies” ® brand only.

28-48 200 Each

19 Painter’s

Shorts, (Cotton) “Dickies” ® brand only.

28-48 150 Each

Ball Cap/Hat

20 Ball Cap, solid top style, Navy or Gray, Port

Authority brand or equivalent.

Fits All 200 Each

21 Ball Cap, mesh top style, Navy or Gray, Port Authority brand or equivalent.

Fits All 100 Each

22 Ball Cap, solid flex fit, Navy or

Gray.

Fits All 100 Each

23 Men’s

Beanie Hat, cuffed 100% turbo acrylic, Navy or

Gray.

Fits All 50 Each

Bid# 25-JG-060

Bid Item

No.

Item

Description Sizes Est.

Usage (a) Unit of

Measure Unit

Price (b) Extended

Total (a x b)

Brand &

Part No.

(Regular

Size)

Brand &

Part No.

(Tall Size)

List

Deviations to

Specifications

Here

No Bid

24 Bowie Hat, w/string, Navy or

Gray.

Fits All 50 Each

Jacket: Sizes: XS-8XL Regular & Tall

25 Windbreaker, Jacket, Unisex, (Nylon &

Cotton)

Augusta brand or equivalent.

XS-8XL 100 Each

Sweatshirt, Jacket: Sizes: XS-8XL Regular & Tall

26 Sweatshirt, Jacket, (Blend)

Gildan brand or equivalent.

XS-8XL 100 Each

GROUP 3 - PURCHASE PRICING FOR PLANT OPERATIONS STAFF SHIRTS

responsive. Multiply Estimated Usage (a) times Unit Price (b) and enter the extended price (a x b) per line item. Enter a grand total for all items bid. XS & 2XL sizes represent 60% and 3XL to 8XL represent 40% of the anticipated purchases. Note 1: One price shall be bid for each bid item (by size) for both regular and tall. If tall is not available for a specific size, please insert NO BID in place of the brand & part no.

Note 2: Samples are required for all items bid. Samples must be submitted by no later than the closing of the bid as indicated on the Bid Sample Label posted as a separate attachment.

Bid item no.

Item

Description Sizes Est.

Usage (a) Unit of

Measure Unit Price

(b) Extended

Total (a x b)

Brand &

Part No.

(Regular

Size)

Brand &

Part No.

(Tall Size)

List

Deviations

To

Specifications

Here

No Bid

Shirts: Sizes: XS-8XL Regular & Tall

1 T-Shirt, with pocket, shirt sleeve (Cotton)

Gildan brand or

XS-8XL 5,000 Each

Bid# 25-JG-060

Bid item no.

Item

Description Sizes Est.

Usage (a) Unit of

Measure Unit Price

(b) Extended

Total (a x b)

Brand &

Part No.

(Regular

Size)

Brand &

Part No.

(Tall Size)

List

Deviations

To

Specifications

Here

No Bid

2 T-Shirt, without pocket, long sleeve

(Cotton) Gildan brand or equivalent.

XS-8XL 20 Each

3 Performance

T-Shirt, without pocket, short sleeve (polyester)

Gildan, Team 365 or equivalent.

XS-8XL 75 Each

4 Performance

T-Shirt, without pocket, long sleeve (polyester)

Gildan, Team 365 or equivalent.

XS-8XL 75 Each

5 Polo Shirt (Unisex), without pocket, short sleeve

(Polyester)

Gildan, Team 365 or equivalent.

XS-8XL 75 Each

GROUP 4 - PURCHASE PRICING FOR TRANSPORTATION DEPARTMENT STAFF

UNIFORMS

Bid one price for each bid item (by size).