UILS 2026 Hotel Requirements Statement of Work.pdf
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- Attached to
- Hotel Lodging for 2026 USTRANSCOM UILS symposium Federal contract opportunity
- Solicitation number
- FA440726Q1111
About this file
This document is a Statement of Requirements for hotel accommodations supporting the USTRANSCOM International Logistics Symposium (UILS) scheduled for June 21-26, 2026, with main symposium activities occurring June 23-25, 2026.
The hotel must provide an initial block of 40 single-occupancy rooms with the option to accommodate up to 25 additional rooms, with final room count confirmation required by June 5, 2026. All rooms must include complimentary Wi-Fi access and daily breakfast for all guests. The hotel must be located within 15 minutes driving distance of the Duane Cassidy Conference Center at Scott Air Force Base, Illinois, and accommodate a 44-passenger bus for daily pickups and drop-offs. Local amenities including food and shopping venues must be within a quarter-mile walking distance, or the hotel must provide complimentary shuttle service for all guests. Additional required amenities include access to a business center with computer and printer facilities and a lounge or networking space for guests.
The hotel must provide a private meeting space on Monday, June 22, 2026, from approximately 0900 to 1000, configured with chairs only to accommodate 75 attendees. Billing will be processed through a single government contract covering only nightly room rates and applicable taxes, with no incidental charges authorized. Guests will not be required to provide personal credit cards. Any damages incurred must be documented on a separate, itemized bill submitted to USTRANSCOM for settlement.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| FA440726Q1111 Amendment to UILS 2026 Statement of Work (SOW).pdf | ||
| UILS 2026 Hotel Requirements Statement of Work Amended April 28 2026.pdf | ||
| RFQ_UILS Lodging 2026.pdf | ||
| FA440726Q1111 Clauses RFO_ RDFARS_ DAF Clauses and Provisions.pdf |
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Text version
USTRANSCOM International Logistics Symposium (UILS) 2026: Hotel Accommodation Requirements
1. Overview This document outlines the hotel accommodation and service requirements for the United States Transportation Command (USTRANSCOM) International Logistics Symposium (UILS), scheduled to take place from 21-26 June 2026. These requirements are established to ensure the comfort, convenience, and safety of our international participants.
2. Event & Lodging Dates
• Symposium Dates: The main activities for the UILS will be from 23-25 June 2026.
• Check-in Date: Sunday, 21 June 2026
• Check-out Date: Friday, 26 June 2026
3. Room Requirements
• Initial Booking: A block of 40 single-occupancy rooms is required.
• Additional Rooms: The hotel must provide the option to add up to 25 additional rooms. The final room count will be confirmed by Friday, 5 June 2026.
• In-Room Amenities: All rooms must be equipped with complimentary Wi-Fi access.
4. Hotel Amenities & Services
• Breakfast: A daily breakfast for all guests must be included in the contracted room rate.
• Business Center: Guests must have access to a business center with computer and printer facilities.
• Networking Space: A lounge area or similar common space is required for guests to network.
5. Location & Accessibility
• Proximity to Venue: The hotel must be located within a 15-minute driving distance of the Duane Cassidy Conference Center at Scott Air Force Base, Illinois.
• Transportation: The hotel must be able to accommodate a 44-passenger bus for daily pickups and drop-offs.
• Local Amenities: The hotel should be within a quarter-mile (1/4 mile) walking distance of food and shopping venues. If this is not possible, a complimentary shuttle service for all guests must be provided.
6. Meeting Space Requirements
• Date and Time: A private meeting space is required on Monday, 22 June 2026, from approximately 0900 to 1000.
• Capacity: The room must accommodate 75 attendees.
• Setup: The room should be set up with chairs only (no tables, tablecloths, audio-visual equipment, or refreshments are necessary).
7. Billing and Payment
• Payment Method: All room charges will be settled via a single government contract. Guests will not be required to provide personal credit cards.
• Allowable Charges: The contract will cover only the nightly room rate and applicable taxes. No incidental charges (e.g., room service, food, snacks) will be authorized.
• Damages: In the event of damages, a separate, itemized bill must be provided to USTRANSCOM for settlement.
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