UD_Budget Proposal_RevisionRequestFormFY25.xlsx
XLSX spreadsheet 189 KB Posted
- Solicitation number
- 25-46325-01
- Issued by
- Adams County, Asotin County, Benton County, Chelan County, Clallam County, Clark County, Columbia County, Cowlitz County, Douglas County, Ferry County, Franklin County, Garfield County, Grant County, Grays Harbor County, Island County, Jefferson County, King County, Kitsap County, Kittitas County, Klickitat County, Lewis County, Lincoln County, Mason County, Okanogan County, Pacific County, Pend Oreille County, Pierce County, San Juan County, Skagit County, Skamania County, Snohomish County, Spokane County, Stevens County, Thurston County, Wahkiakum County, Walla Walla County, Whatcom County, Whitman County, Yakima County, Asotin City, Clarkston City, Clarkston Heights-Vineland CDP, West Clarkston-Highland CDP, Benton City, Chelan City, Chelan Falls CDP, Clallam Bay CDP, Lewisville CDP, Rock Island City, Pacific Beach CDP, Whidbey Island Station CDP, Mercer Island City, Pacific City, Bainbridge Island City, Kingston CDP, Kitsap Lake CDP, Kittitas City, Klickitat CDP, Okanogan City, Anderson Island CDP, Fort Lewis CDP, Fox Island CDP, Herron Island CDP, Ketron Island CDP, North Fort Lewis CDP, Raft Island CDP, Stevenson City, Hat Island CDP, Lake Stevens City, Snohomish City, Spokane City, Spokane Valley City, Puget Island CDP, Garfield Town, Yakima City, Washington
About this file
This is a budget proposal template from the Washington State Department of Commerce's Office of Homeless Youth (OHY) for the Prevention Steering Committee Request for Applications (RFA). The document provides instructions for individual and collaborative applicants to submit budget proposals for a two-year grant period spanning fiscal years 2026 and 2027, with funding to be equally distributed across each fiscal year from July 1, 2025, to June 30, 2027. The RFA aims to support one organization in co-leading a prevention work group with the Department of Children, Youth, and Families.
The budget proposal outlines specific funding guidelines, including administrative cost caps (12% for IYHP and 15% for other programs), detailed budget category definitions, and a monthly reimbursement model. Allowable expenses include administration costs, program operations (salaries, professional services, office expenses), and support services such as direct assistance and stipends. The template requires applicants to specify both a maximum and minimum funding request, along with other potential funding sources. All funds are subject to strict guidelines, with unspent funds not carrying forward to the next fiscal year, and applicants must provide detailed explanations of how services would differ if full funding is not awarded.
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Other files
| File | Type | Posted |
|---|---|---|
| FINALPreventionSteeringComm_EST RFA SCH.docx | DOCX document | |
| Final Draft PreventionSteeringRFA _ExA-C.docx | DOCX document | |
| FINAL DRAFT Prevention Steering RFA_Full.docx | DOCX document |
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Overview
| Instructions | |||
| Individual/Collaborative | Use the Individual Applicant tab if your proposal is for a single organization. Use the Collaborative Applicant tab if your proposal includes multiple organizations. There must be one lead grantee that may subgrant a portion of the award to partner agencies as subgrantees. | ||
| Lead Grantee Requested Funding | |||
| (columns D &E) | Enter amounts in the blue cells. Funding for this RFP has been appropriated by fiscal year, meaning half must be spent during fiscal year 2026 ( FY26 July 1, 2025 - June 30, 2026) and half must be spent during fiscal year 2027 (FY 27July 1, 2026- June 30, 2027). Unspent funds do not carry forward to the next fiscal year. | ||
| Requested Funding MAX/MIN | |||
| (columns F & G) | The MAX requested amount (column F) will total the amount requested in fiscal year 2026 (column D) and 2027 (column E). This is the ideal funding amount requested to provide the proposed services. Enter the MIN requested amount (column G) in the blue cells. This should reflect the minimum amount required to provide basic services of this grant. Please note below how services would differ and/or how the budget could be reduced if the full request is not awarded. | ||
| Other Funding Sources | |||
| (column H) | Please share other funding sources such as private donations that would be used towards this project in addition an award from OHY to help us better understand the true operating cost of services as well as ideas for how organizations may be braiding funding. | ||
| Subgrantee Requested Funding | |||
| (Collaborative Applicant tab) | If your proposal includes subgranting with another organization, enter the amount of the award expected to be budgeted for the subgrantee(s). Subgrantees may also be determined after the start of the contract with Commerce approval. | ||
| NOTES (row 33) | Please use this section if needed to describe items in "Other" category or anything not captured in the budget template. | ||
| Budget Category Definitions | **Please note: ALL funding is uses a monthly reimbursement model, including start-up costs** | ||
| Administration: | |||
| Allowable costs | Allowable administrative costs are those costs that benefit the organization as a whole. They may include the following: executive director/accounting/human resources/IT salaries, benefits; general organization insurance; organization wide audits; board expenses; organization-wide membership fees and dues; and Washington State Quality Award (WSQA) expenses. This list is not all-inclusive. |
General agency facilities costs (including those associated with executive positions) are also allowable administrative expenses. They include the following: rent, depreciation expenses, and operations and maintenance costs such as janitorial and utilities. This list is not all-inclusive.
| Caps on administrative costs | Reimbursement of administrative costs must not exceed a percentage of total reimbursed costs over the course of the grant period. The cap for IYHP is 12% and for all other programs, the cap is 15%. Administrative costs must be reconciled to the cap (or lower) before the end of the grant period. |
| Program Operations: | |
| Salaries and benefits | Salaries and benefits for staff when providing program services, developing program specific policies, collecting or entering HMIS data, and/or monitoring sub grantees. This list is not all-inclusive. |
| Professional Services | Professional services for independent contractors (i.e. consultants/specialist) providing program specific, time limited technical assistance (i.e. evaluation, clinical consultation, translation services, IT services, etc.) . Does not include salaried staff. |
| Office Equipment | Office equipment including computers, phones, etc. up to $5,000 per grant (unless approved in advance) and supplies including printing, postage, outreach materials, etc. |
| Office Space | Office space rent or leasing costs (cost allocate by sq. ft.) |
| Office Utilities | Office utilities including power, internet, phone, w/s/g, etc. |
| Training | Training registration, participation, or facilitator fees |
| Travel | Travel expenses including per diem, airfare, lodging, gas, etc., gas used in agency or private vehicles for purposes of providing program services, and/or agency vehicle repairs (not covered by auto insurance) or maintenance necessary to ensure safe and legal operation of an agency vehicle. |
| Insurance | General liability, auto, or other insurance as required per contract |
| Staff Recruitment | Staff recruitment/job advertising specific to the program |
| Support Services | |
| Goods and services directly associated with an individual participant's goals | Includes items for individuals directly related to employment, education, transportation or emergent needs. See Allowable Costs (PDF) for a complete list. |
https://deptofcommerce.box.com/s/8toz44cg5dlaow6zce70r9x83dgbaycr Individual Applicant
| Exhibit D: Budget - Prevention Steering Committee RFA (no subgrantees) | |||||
| LEAD GRANTEE | |||||
| Requested Funding | Total Requested Funding (MAX) | Total Requested Funding (MIN) | Other Funding Sources | Total Program Budget | |
| July 1, 2025 - | |||||
| June 30, 2026 | July 1, 2026 - |
June 30, 2027
| Administration (15% of total budget max) | ERROR:#DIV/0! | ||||||
| Allocation by means of a cost allocation plan | $0.00 | $0.00 | |||||
| Allocation by means of an indirect cost rate | $0.00 | $0.00 | |||||
| Costs direct billed | $0.00 | $0.00 | |||||
| Other (describe in NOTES) | $0.00 | $0.00 | |||||
| Subtotal | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |
| Program Operations | |||||||
| Salaries and Benefits | $0.00 | $0.00 | |||||
| Professional Services | $0.00 | $0.00 | |||||
| Office Space and Equipment | $0.00 | $0.00 | |||||
| Training and Recruitment | $0.00 | $0.00 | |||||
| Travel | $0.00 | $0.00 | |||||
| Program Insurance | $0.00 | $0.00 | |||||
| Other (describe in NOTES) | $0.00 | $0.00 | |||||
| Subtotal | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |
| Support Services | |||||||
| Direct Assistance: Includes items for individuals directly related to reducing or addressing barriers to participate in the Steering Committee, and employment, education, transportation or emergent needs. See Allowable Costs (PDF) | $0.00 | $0.00 | |||||
| Stipends | $0.00 | $0.00 | |||||
| Other (describe in NOTES) | $0.00 | $0.00 | |||||
| Subtotal | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |
| TOTAL | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |
| *Please note: ALL funding uses a monthly reimbursement model, including start-up costs* | |||||||
| Describe how you would use one-time start-up costs: |
Collaborative Applicant
| Exhibit D: Budget - Prevention Steering Committee RFA - Collaborative Applicant (w. Subgrantees) | |||||
| LEAD GRANTEE | |||||
| Requested Funding | SUBGRANTEE 1 | ||||
| Requested Funding | SUBGRANTEE 2 | ||||
| Requested Funding | Total Requested Funding (MAX) | Total Requested Funding (MIN) | Other Funding Sources | Total Program Budget | |
| July 1, 2025 - | |||||
| June 30, 2026 | July 1, 2026 - | ||||
| June 30, 2027 | July 1, 2025 - | ||||
| June 30, 2026 | July 1, 2026 - | ||||
| June 30, 2027 | July 1, 2025 - | ||||
| June 30, 2026 | July 1, 2026 - |
June 30, 2027
| Administration (15% of total budget max) | ERROR:#DIV/0! | ||||||||||
| Allocation by means of a cost allocation plan | $0.00 | $0.00 | |||||||||
| Allocation by means of an indirect cost rate | $0.00 | $0.00 | |||||||||
| Costs direct billed | $0.00 | $0.00 | |||||||||
| Other (describe in NOTES) | $0.00 | $0.00 | |||||||||
| Subtotal | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |
| Program Operations | |||||||||||
| Salaries and Benefits | $0.00 | $0.00 | |||||||||
| Professional Services | $0.00 | $0.00 | |||||||||
| Office Space and Equipment | $0.00 | $0.00 | |||||||||
| Training and Recruitment | $0.00 | $0.00 | |||||||||
| Travel | $0.00 | $0.00 | |||||||||
| Program Insurance | $0.00 | $0.00 | |||||||||
| Other (describe in NOTES) | $0.00 | $0.00 | |||||||||
| Subtotal | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |
| Support Services | |||||||||||
| Direct Assistance: Includes items for individuals directly related to reducing or addressing barriers to participate in the Steering Committee, and employment, education, transportation or emergent needs. See Allowable Costs (PDF) | $0.00 | $0.00 | |||||||||
| Stipends | $0.00 | $0.00 | |||||||||
| Other (describe in NOTES) | $0.00 | $0.00 | |||||||||
| Subtotal | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |
| TOTAL | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |
| NOTES: *Please note: ALL funding is uses a monthly reimbursement model, including start-up costs* | |||||||||||
| Describe how you would use one-time start-up costs: |
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