(U) NGA_SFA_EIPL Audit SOW_20250617.docx

UNCLASSIFIED

Electronic-Instrument Procedures Library (E-IPL) Audit

STATEMENT OF WORK

17 Jun 2025

Table of Contents

1.0 INTRODUCTION

The National Geospatial-Intelligence Agency (NGA) delivers Geospatial Intelligence (GEOINT), Aeronautical Safety of Navigation (SoN), and Maritime SoN information that provides a decisive advantage to policymakers, warfighters, intelligence professionals, humanitarian efforts and first responders. NGA supports the National System for Geospatial Intelligence (NSG), which supports our Department of Defense (DoD), Department of Homeland Security and the Intelligence Community (IC). NGA is a unique combination of intelligence agency and combat support agency and leads the world in timely, relevant, accurate and actionable GEOINT.

The GEOINT community operates in a dynamic mission environment. NGA must leverage all available and emerging national, DoD, commercial, and international partners and suppliers to match the pace and needs of this dynamic environment, both now and in the future. The need to broker content on a large scale is increasingly apparent and imperative, as:

· Traditional methods of capturing, tasking, collecting, and exposing content are not of themselves sufficient for meeting broader, more challenging customer needs.

· Unprecedented growth and diversification of global content presents customers with overwhelming “discovery, filter and assess” challenges

· Emerging GEOINT technology platforms and services increasingly provide the rapid ability to glean the data and information most relevant to national intelligence and SoN.

An important subset of GEOINT called Foundation GEOINT (FG) describes/models the physical and political characteristics of the Earth. The FG Program, which has Aeronautical, Maritime, Geography, and Geomatics components, facilitates the integration of geospatial data, information, and services for intelligence and combat customers. It focuses on global digital data coverage with refined data maintenance to provide mission-essential content, where, when, and how it is needed before it is requested.

NGA, as a GEOINT Broker, will provide the means and mechanisms to address customer and partner needs. In doing so, it will significantly alter the way those needs are met, more fully leveraging the capabilities and content of national, DoD, commercial, and international partners and suppliers.

NGA has long provided time-sensitive Aeronautical SoN information and data to support DoD operations. This information and data are used for mission planning, navigation, and aircraft flight management systems, and production is generally synchronized to the internationally coordinated 28-day Aeronautical Information Regulation and Control (AIRAC) cycle. However, the exponential increase in DoD flight operations and need for global access has led to a reliance on ad-hoc production to support emergent requirements. To provide durable support for contingency operations, the DoD needs a complete worldwide catalog of pre-existing and maintained DoD-owned Terminal Instrument Procedures (TIPs).

NGA is committed to producing and maintaining a worldwide catalog of DoD-owned procedures, comprised of Instrument Approach Procedures (IAPs), Departure Procedures (DPs), and Standard Terminal Arrivals (STARs). This catalog will be disseminated electronically via web services and mobile applications. Categories of products in the catalog include but are not limited to: validated TIPs in the DoD Flight Information Publication (FLIP) (Terminal), and other TIPs designed to close gaps in DoD FLIP coverage, currently called the “Electronic-Instrument Procedures Library” (E-IPL). E-IPL procedures are direct conversions of host nation TIPs from their native graphical format into the standard DoD “Volpe” format per U.S. military graphical specifications.

2.0 SCOPE

2.1 NGA requires a service to assume the task to conduct an independent, third-party audit of the existing E-IPL, currently consisting of approximately 12,000 flight procedure graphics in Adobe’s Portable Document File (PDF) format. This effort will consist of a comprehensive data sample of published IAPs, DPs, and STARs based on the current cycle at the time of the audit.

2.2 The Contractor shall coordinate the plan to include all equipment, supplies, facilities, personnel, and internet access, per approval with NGA needed to accomplish the required audit activities.

2.2.1 NGA is defined as representatives from the Aeronautical Navigation Office (SFA).

2.2.2 Service representatives are defined as the Departments of the Army, Navy, Air Force, and Coast Guard.

2.3 The Contractor shall perform a systematic random sample method that achieves the following criteria:

2.3.1 8.0% of the published IAPS (approximately 7,000) based on the current cycle at the time of the audit.

2.3.2 10.0% of the published DPs (approximately 2,000) based on the current cycle at the time of the audit.

2.3.3 5.0% of the published STARs (approximately 3,000) based on the current cycle at the time of the audit.

2.4 All audit tasks shall support a virtual platform.

2.4.1 All participants of the virtual platform shall have an electronic device with audio, microphone, and visual sharing capabilities.

2.5 All audit activity tasks shall be a coordinated between the NGA and the Contractor.

2.6 The assigned personnel to support the audit shall understand aeronautical mission and data with expert knowledge with processing aeronautical data to include but not limited to graphic design, digital coding, procedure design, and source processing.

2.7 An active Host or NGA issued NOTAM, Missing Source Conflict, or a Host Source Conflict shall be evaluated as a corrective measure for any corrective charting discrepancy, if found to be complete or satisfactory, may not be counted against NGA as a non-conformity.

2.8 If more than one error is identified on an IAP, STAR, or SID, which reflect the same data point on the procedure, it shall be annotated as 1 error.

2.9 The Electronic-Instrument Procedure (E-IP) shall be reviewed against current, approved SFA guidance at the time of the audit in accordance with the Section 6.2 Government Furnished Information (GFI).

3.0 AUDIT ACTIVITY TASKS

3.1 Auditors and participants shall not be replaced during the period of performance.

3.2 Any contract deviations shall be approved by NGA prior to the execution of the deviation.

3.3 An NGA approved data storage location will be used to store audit artifacts and GFI that serves as the primary location to store, access, and coordinate documentation.

3.4 All participants external from NGA shall sign a non-disclosure agreement.

3.5 The contractor shall determine a systematic method to conduct the review on each IAP, DP, and STAR to include what was reviewed, when it was reviewed, who reviewed it, results, and corrective actions as applicable.

3.6 Each IAP, DP, and STAR will receive a comparison review by the contractor.

3.7 The acceptance quality limit (AQL) and characterization if the data sample results for all procedures will be in accordance with the following criteria:

3.7.1 1-No Errors

3.7.2 2-No Safety Effect – Cartographic Judgement

3.7.3 3-No Safety Effect – Known Processing Differences

3.7.4 4-Minor – Difference between the Host Plate and the EIP but within the Validation Tolerance Criteria (4.0%)

3.7.5 5-Major – Difference between the Host Plate and the EIP but exceeds the Validation Tolerance Criteria (2.5%)

3.7.6 6-Safety of Flight – Items listed in the Safety of Flight Criteria (1.0%)

3.8 The Contractor shall submit procedure results to the Aeronautical Customer Support (ACS) system, which the SFA Aeronautical Analyst will confirm the contractor review outcomes, and to the Service Representatives.

3.9 The Contractor shall keep track of discrepancies for resolution and how the E-IPs were resolved.

3.10 The Contractor shall determine the method for tracking what was reviewed, results, issues and resolution, which shall be stored in the NGA approved location that is accessible by all participants.

3.11 All communication between the Contractor, NGA, and the Service representatives shall occur through an appropriate means to resolve the issue, such as email or Technical Exchange Meetings (TEMs).

3.11.1 Criteria shall be determined when to resolve issues that arise from an E-IP review. This will be documented in the approved audit plan provided by the Contractor.

4.0 REPORTS AND MEETINGS

4.1 The Contractor shall submit documented reports on the completion of each audit task via email, to the NGA and the Contracting Officer Representative (COR). The report shall describe/summarize key discussions between NGA and the Contractor to promote transparency and COR notification of timely completion of audit tasks.

4.2 Preparation meetings will be conducted via teleconference between NGA technical representatives, the Contractor, and Service representatives.

4.3 The Contractor shall lead a morning de-brief of previous day’s events and open issues.

4.3.1 This meeting shall support the arbitration of results that are different between NGA and the Service Representatives. The Contractor shall make the final decision.

4.4 A documented daily status report shall be provided by the contractor to include total number of E-IPS reviewed, breakdown of discrepancies discovered IAW Section 3.7, open discrepancies and the status of them, and any delays.

4.5 NGA will provide as needed training to familiarize the reviewers with the NGA GFI, the approved NGA coordination space, and any questions the reviewers may have to support the execution of the E-IP review.

5.0 QUALITY PERFORMANCE REQUIREMENTS

5.1 The Contractor shall demonstrate through a documented plan how they will satisfy the deliverables of this SoW prior to acceptance of the contract.

5.2 The Contractor is responsible for product/service quality as it pertains to all requirements under this SOW.

5.3 The Contractor/Sub-Contractor shall demonstrate through a documented plan on how they will satisfy the expert knowledge and understanding of processing aeronautical data to include but not limited to graphic design, digital coding, procedure design, and source processing.

5.4 All performance requirements will be reviewed by NGA prior to acceptance of the completion of the audit and subsequently satisfaction that all contract deliverables have been provided.

5.5 NGA’s preference is that the Prime Contractor is recognized as a Certification Body (CB) to certify that the NGA Aeronautical Safety of Navigation E-IPL conforms to a reproduction of Host Nation Terminal plates in the standard FLIP “Volpe” format.

5.6 A Certification Body (CB) must be accredited by one of the following: American National Standards Institute (ANSI), American Society of Quality (ASQ), National Accreditation Board (ANAB), or an equivalent U.S. based Accreditation Body that is a signatory to the International Accreditation Forum (IAF) Multilateral Recognition Agreement (MLA). The ones selected are those that auditors are to have some experience in, that relevant skillsets can be employed for the contracted work:

5.6.1 IAF Code 31 = Transport, storage, and communication:

5.6.2 IAF Code 33 = Information and communication:

5.6.3 IAF Code 36 = Public administration (Defense focused)

5.7 The primary service of the CB is to provide a team of certified auditors, including a certified lead auditor, with demonstrable experience auditing aeronautical data systems to conduct assessments that will determine the continued worthiness of the E-IPL.

5.7.1 The prime contractor providing this auditing function shall comply with the standard found in ISO/IEC 17021-1:2015 (Conformity Assessment – Requirements for bodies providing audit and certification of management systems).

Performance Requirements Summary Table

Criteria

Within 4 business days of the opening meeting

b) Systematic method for tracking reviews and resolving discrepancies during the audit.

c) Submit all discrepancies in accordance with 3.7 – 3.11 of this SOW.

Start the E-IP review no later than 1 business day after the E-IPL production end date IAW 5.8.

b) Systematic method for tracking and resolving discrepancies after the ACS submission and review by NGA and the Services.

Provided in the daily status reports and resolved and finalized by the closing meeting.

5.8 In accordance with the following “E-IPL Production End” schedule, the E-IP review shall start one day after the end of E-IPL production:

6.0 GOVERNMENT FURNISHED INFORMATION (GFI)

6.1 NGA will provide GFI to the Contractor for use in the execution of this SOW. This information remains the property of NGA and is to be utilized solely for the execution of tasks within this effort. The Contractor will maintain accountability and control of this information.

6.2 Information will be provided as required, in accordance with a schedule as agreed to by NGA and the Contractor. If the Contractor requires additional information and/or data, it shall make requests immediately to the NGA COR. GFI may include but is not limited to:

6.2.1 Applications

6.2.1.1 Aeronautical Source Packaging Service (ASPS) accounts for access to the E-IPL Tracking System and host nation source documents

6.2.1.2 Procedure Evaluation Calculators (Microsoft Excel spreadsheet)

6.2.2 Data

6.2.2.1 Current E-IPL PDF Files

6.2.2.2 Missing Source Conflicts

6.2.2.3 Host Source Conflicts

6.2.2.4 Host Source via ASPS

6.2.2.5 Supplemental Production Sheets

6.2.3 Documentation

6.2.3.1 List of “Green Banner” airfield locations (subject to periodic modification)

6.2.3.2 List of “Red Banner” airfield locations (subject to periodic modification)

6.2.3.3 PS/1FA/004 Instrument Approach Procedures (IAP) specification

6.2.3.4 PS/1FA/007 Departure Procedures (DP) specification

6.2.3.5 PS/1FA/014 Standard Terminal Arrival Charts (STAR) specification

6.2.3.6 E-IPL Help Guide

6.2.3.7 Safety of Flight Criteria

6.2.3.8 Validation Criteria

6.2.3.9 Supplemental Production Guidance

7.0 DATA/SOURCE AND ELECTRONIC LIBRARY OWNERSHIP

7.1 The deliverable data, the content, and finished products created by the Contractor shall be retained as US Government property, to be used as the government sees fit, and shall only be used and maintained by the Contractor for the sole purpose of performance under this effort. Ownership of deliverable data, databases, database content, and finished products shall not pass to the Contractor, and the Contractor shall not utilize the deliverable data, databases, database content, or finished products for any purpose other than executing the requirements of this effort. Upon completion or termination of this effort, the Contractor shall return all GFI to NGA.

8.0 TRAVEL

8.1 Travel is not authorized unless pre-approved by the NGA CR and COR.

9.0 SECURITY

9.1 Unclassified Effort (Disconnected User)

9.1.1 All work efforts associated with this contract are at the UNCLASSIFIED//F O U O or UNCLASSIFIED//LIMDIS level.

9.1.2 Only United States personnel are authorized to perform work on this effort. Foreign nationals may be approved by the CO on a case-by-case basis.

9.1.3 Contractor personnel shall follow all applicable security policies and regulations. The Contractor shall also follow all applicable NGA, IC, and DoD information security and operational security policies and guidance when accessing and transmitting data over networks during performance of contractual requirements.

9.1.4 The Contractor shall notify the Government the same day when an employee will no longer be supporting NGA via an NGA contract. All government-issued items (i.e. NGA Badge, parking hangtags, etc.) shall be turned into an NGA Workforce Support Center, Site Security Office, or the COR. If contractor personnel are unable to turn these items in directly, the Contractor shall collect the items from the individual(s) and seek further direction from the Site Security Office or COR. The Contractor shall send all Government items within four business days (may be extended with written authorization from Site Security) to a Site Security Office or Workforce Support Center.

9.2 In the performance of this SOW, the Contractor will be exposed or have access to UNCLASSIFIED//F O U O and DoD Controlled Unclassified Information (CUI) materials. The Contractor shall not release to anyone outside the Contractor’s organization that is not directly supporting the execution of this SoW any unclassified data, information, documents, or other materials, regardless of medium (e.g. film, tape, document), pertaining to any part of this contract or any program related to this contract, unless the given prior written approval, or such release is in the performance of a project that has been scoped and negotiated by NGA with the Contractor. Release and Disclosure guidance provided to Subcontractors shall be “all release and disclosure requests shall be submitted through the prime Contractor to NGA”.

9.3 All GFI released to the Contractor or created in the performance of this contract (UNCLASSIFIED//F O U O or CUI) shall be destroyed by the Contractor or returned to NGA when no longer required in the performance of the contract, including termination of the contract.

9.4 Contractors with a favorable HSPD-12 Tier 1 adjudication are eligible to receive a T-9 visitor badge that does not require an escort in unclassified areas of the facility. However, they must be escorted in classified areas of the facility. Contractor personnel who are not favorable HSPD-12 Tier 1 adjudicated will receive a red visitor badge (escort required) for visits to NGA facilities and will be escorted at all times while in NGA facilities. All visitor badges must be returned to Site Security personnel at the end of each visit day.

9.5 NGA will sponsor the HSPD-12 Tier 1 background investigation for required program personnel.

9.6 Contractor personnel are prohibited from bringing any computer-related equipment or accessories of any kind onto federal facilities, including but not limited to: cameras, two-way pagers, laptops, CDs, DVDs, flash drives, or any other kind of removable media, without prior approval and associated paperwork from NGA. A full list of prohibited items will be provided to the Contractor upon award.

9.7 The Contractor shall notify the Government the same day when an employee will no longer be supporting NGA via an NGA contract. All government-issued items (i.e. NGA Badge, parking hangtags, etc.) shall be turned into an NGA Workforce Support Center, Site Security Office, or the COR. If contractor personnel are unable to turn these items in directly, the Contractor shall collect the items from the individual(s) and seek further direction from the Site Security Office or COR. The Contractor shall send all Government items within four business days (may be extended with written authorization from Site Security) to a Site Security Office or Workforce Support Center.

10.0

11.0 APPENDIX

11.1 Instrument Approach Procedure (IAP) – (Sample)

11.2 Departure Procedure (DP) – (Sample)

11.3 Standard Terminal Arrival (STAR) – (Sample)

11.4 Safety of Flight Criteria

The following list captures those items that should be considered as “Safety of Flight” Criteria:

· Missed Approach incorrect for intent of instructions

· Missed Approach Icons incorrect for intent of instructions

· Glide Slope/Glide Path Angle incorrect (low)

· Depicted per Host but may require conversion (example when converting % slope to degrees, 5.2% is considered 3.00° per PANS-OPS when Host does not publish in degrees).

· Procedural altitudes incorrect (low): DA/MDA/CMDA, SD Fixes, FAF/PFAF, IF, IAF and Holding

· Must be Restrictive and not Recommended

· Incorrect/missing notes required for flight safety:

· 20:1/VSS penetrations

· Instruments Required to execute procedure

· Fix location more than 0.5 NM off

· Plotted using NGA data if available.

· Less restrictive circling limitations (HN restricts circling and E-IP does not)

· Missing/incorrect segment speeds by more than 10%

· Restrictive speeds are not considered missing if each restrictive speed is depicted at least once on the plate

· Holding line weight indicative of segment type (manual hold vs. compulsory hold)

· NGA criteria for when to show Holding as Procedural per the E-IPL Help Guide.

· Incorrect minima (low)

· In accordance to the most conservative values from SUPs/AMDTs/AIP to ensure NGA is publishing the most conservative values based on Host AIP.

· Obstacle Climb Gradient (low)

· MSA altitude(s)(low)

· Timing table missing/incorrect when timing table is sole means of defining a MAP

· Departure routing incorrect for intent of instructions

· Missing/incorrect screen height when nonstandard (other than 5 meters/16 feet above DER (PANS-OPS PDG origin)) NOTE: NGA does not normally depict Host notes defining standard ICAO practices on E-IPL charts like those included in the DoD GP Guide Chapter 7 ICAO Procedures.

image1.jpg image2.tmp image3.tmp image4.tmp