TMFJB ESPC PPQ.docx
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Architect of the Capitol
About this file
This is a Past Performance Questionnaire (PPQ) template designed for Energy Savings Performance Contract (ESPC) contractor selection by the Architect of the Capitol for the Thurgood Marshall Federal Judiciary Building project. The form is completed jointly by the contractor and the client to evaluate contractor performance on past ESPC or similar projects.
The questionnaire collects contractor information (firm name, point of contact, work performed as prime/subcontractor/joint venture), contract details (contract number, type, award date, original and actual construction acceptance dates, original and final contract prices), and a project description identifying energy and water conservation measures employed and project complexity. The client section requires the client's contact information, role description, and signature. The evaluation criteria use adjectival ratings (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, Not Applicable) to assess eight performance categories: Quality (M&V reports accuracy, design/construction standards, problem resolution); Schedule/Timeliness; Communication; Management/Personnel/Labor; Cost/Financial Management; Safety/Security; Subcontract Management; and Summary (willingness to work together again and overall rating). The questionnaire also requires narrative responses addressing specific strengths, weaknesses, deficiencies, or other comments to assist the Agency in evaluating performance risk. Contractors and clients must complete applicable sections, with the client submitting the completed form directly to the Agency.
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Other files
| File | Type | Posted |
|---|---|---|
| TMFJB ESPC NOO RFI Responses.pdf | ||
| TMFJB 2025 Water Consumption and Cost.pdf | ||
| NOO_TMFJB_050126.pdf |
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Text version
PAST PERFORMANCE QUESTIONNAIRE
Requested for purpose of ESPC contractor selection
CONTRACT INFORMATION (Contractor to complete #1-4)
1. Contractor Information:
Firm Name:
Address:
Point of Contact:
Contact Phone Number:
Contact email Address:
2. Work Performed as:
___ Prime Contractor ___Subcontractor ___Joint Venture ___Other (Explain) Percent of project work performed:
If subcontractor, who was the prime? (Firm name/phone #):
3. Contract Information:
Contract Number:
Delivery/Task Order Number (if applicable):
Contract Type: ___ ESPC ___Other (Please Specify including Fixed Price/Cost Reimbursable/Other):
Contract Title:
Contract Location:
Award Date (mm/dd/yy):
Original Construction Acceptance Date (mm/dd/yy) as set forth in the Contract:
Actual Construction Acceptance Date (mm/dd/yy):
Explain difference between original construction acceptance date and actual acceptance date:
Original Implementation Price (excludes finance and service period costs):
Original Contract Price (all costs including design/implementation, finance, and service period costs):
Final Contract Price (to include all modifications, if applicable):
Explain difference between original and final contract price:
4. Project Description:
What energy or water conservation measures were employed in the contract (e.g., lighting, controls):
Complexity of Work: ___High ___Med ___Routine How is this project similar to the project described in the Notice of Opportunity? (Please provide details such as similar equipment, requirements, conditions, etc.)
CLIENT INFORMATION (Client to complete #5-7 and Past Performance Questionnaire below)
5. Client Information:
Name:
Title:
Phone Number:
Email:
6. Describe the client’s role (program manager/contracting/other) in the project:__________________________
7. Client’s Signature & Date: _______________________________Date: ________________
INSTRUCTIONS TO PROJECT POINT OF CONTACT: Please provide responses to the questions below (as applicable) by circling the appropriate adjectival ratings. Please also provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please add below or attach additional pages if necessary). The Client must complete the questionnaire and submit it directly to the Agency at ____________________. The Agency reserves the right to verify any and all information on this form.
ADJECTIVAL RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE
| Rating |
| Definition |
| (E) Exceptional |
| Performance was substantially and consistently above contract requirements. Contractor displayed an overall superior understanding of contract requirements, and may have used innovative approaches leading to enhanced performance. |
| (VG) Very Good |
| Performance was above minimum contract requirements. Contractor displayed a thorough understanding of contract requirements. |
| (S) Satisfactory |
| Performance met minimum contract requirements. |
| (M) Marginal |
| Performance was below minimum contract requirements. Contractor displayed a lack of thorough understanding of contract requirements in one or more significant performance areas. |
| (U) Unsatisfactory |
| Performance completely failed to meet the minimum contract requirements. Contractor displayed a total lack of understanding of contract requirements. |
| (NA) Not Applicable |
| No information or did not apply to your contract. |
PLEASE CIRCLE THE ADJECTIVAL RATING WHICH BEST REFLECTS YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.
1. QUALITY
| a) M&V Reports were timely and accurate and showed contracted savings were met. |
| E VG S M U NA |
| b) Ability to meet quality design and construction standards specified for technical performance |
| E VG S M U NA |
| c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance |
| E VG S M U NA |
2. SCHEDULE/ TIMELINESS OF PERFORMANCE
| Compliance with contract delivery/completion schedules including any significant intermediate milestones (If liquidated damages were assessed or the schedule was not met, please address below.) |
| E VG S M U NA |
3. COMMUNICATION
| Contractor’s reasonableness and cooperation in dealing with client staff (including the ability to successfully resolve disagreements/ disputes; and responsiveness to client requests) |
| E VG S M U NA |
4. MANAGEMENT/ PERSONNEL/ LABOR
| a) Effectiveness of management, including management of subcontractors, suppliers, materials, and/or labor force (including the ability to effectively lead, manage and control the program) |
| E VG S M U NA |
| b) Continuity in the contractor’s personnel during execution of the contract (e.g., one person or team that stayed with the project throughout the contract) |
| E VG S M U NA |
5. COST/ FINANCIAL MANGEMENT
| a) Contractor’s ability to meet the terms and conditions within the contractually agreed price |
| E VG S M U NA |
| b) Contractor’s ability to propose innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefitted the client |
| E VG S M U NA |
6. SAFETY/ SECURITY
| Contractor’s ability to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes following the user’s rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.) |
| E VG S M U NA |
7. SUBCONTRACT MANAGEMENT
Contractor’s ability to manage subcontracting effort including any subcontracting issues, and the contractor’s ability to resolve the problems without extensive customer guidance.
E VG S M U NA
8. SUMMARY
| a) Would you hire or work with this firm again? If no, please explain below. |
| Yes No |
| b) Provide an overall rating for the work performed by this contractor. |
| E VG S M U NA |
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